---
title: "British Museum Digital Asset Management System"
ocid: "ocds-h6vhtk-04579a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04579a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04579a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04579a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "THE TRUSTEES OF THE BRITISH MUSEUM"
published: "2024-05-20"
---

# British Museum Digital Asset Management System

Buyer: THE TRUSTEES OF THE BRITISH MUSEUM  
Current stage: Tender  
OCID: ocds-h6vhtk-04579a

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## Summary

The British Museum is seeking to replace its Digital Asset Management System (DAMS). This critical system stores and distributes images across various departments and systems, supporting research, education, commercial image sales, and marketing content. The procurement involves configuring a new cloud-based DAMS, migrating existing assets, integrating with other Museum systems, and providing ongoing support. The estimated contract value is £2,125,000. The procurement method is an open procedure conducted via the Delta eSourcing platform, with the tender period ending on June 21, 2024.

This tender offers an opportunity for business growth, particularly for small or medium enterprises (SMEs) in the software and information systems industry category. Businesses capable of providing cloud-based DAMS solutions, asset migration services, and system integration are well-suited to compete. The British Museum, based in London, is the contracting authority overseeing this procurement in the goods category. The call for tenders aims to select operators based on predefined criteria, presenting a significant opportunity for firms in the technology sector with expertise in software package development and information systems integration.

## Notice

The British Museum wishes to replace its Digital Asset Management System (DAMS), a critical system that stores and distributes images across many systems and departments. It facilitates research and education, enables commercial image sales, and provides material for marketing content. Whilst the DAMS is internal facing it also supplies images to public facing systems, notably the Museum's online collection database, Collections Online. This procurement includes the following activities: a) Configuration of a new cloud based DAMS operating on a SaaS basis, b) Migration of existing assets & metadata from the existing on premises DAMS to the new cloud based DAMS, c) Integration of the new DAMS with other Museum systems, d) Ongoing support for the new DAMS. The estimated total contract value is based on a maximum contract duration of 10 years and assumptions about the volume of data that will be stored in the DAMS over that period so should be treated as being indicative only.

### Lot Information

Lot 1

The procurement of a new DAMS will be conducted as an Open Procedure using the Delta eSourcing platform. Elements of the tender documents that will be published contain confidential information relating to security aspects of both our current DAMS and the requirements for the new DAMS. To protect this confidential information we require that potential bidders sign a non disclosure agreement (NDA) before we release the full specification and supporting information to them. It will not be possible to directly access the tenderbox via a link in this Contract Notice. To request a copy of the NDA template please email DAMSprocurement@britishmuseum.org including the text "BM.24.005 NDA request" in the subject line and include the email address that is associated with your account on the Delta eSourcing system. Those potential bidders that have already completed this process in response to the Prior Information Notice 2024/S 000-014516 will receive an invitation from the Delta eSourcing system allowing them to access the tender documents when this Contract Notice is published and need not take any further action. Other potential bidders will be sent an invitation as soon as a completed NDA is received.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015922-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 May 2024 |
| Submission deadline | 21 Jun 2024 |
| Future notice date | 19 May 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,125,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE TRUSTEES OF THE BRITISH MUSEUM |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC1B 3DG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Bloomsbury |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | TLI London |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 May 2024 at 18:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015922-2024
- 7 May 2024 at 13:05 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014516-2024

## Notice URLs

- http://www.britishmuseum.org
- https://www.delta-esourcing.com
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=863156488

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04579a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04579a.json.