--- title: "TENDER FOR THE PROVISION OF LOCK, UNLOCK, KEY HOLDING AND ALARM RESPONSE SERVICES T21/22-037" ocid: "ocds-h6vhtk-0457cb" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0457cb" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0457cb.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0457cb.json" source: "Find A Tender Service" current_stage: "Award" buyer: "LISBURN AND CASTLEREAGH CITY COUNCIL" published: "2025-04-08" --- # TENDER FOR THE PROVISION OF LOCK, UNLOCK, KEY HOLDING AND ALARM RESPONSE SERVICES T21/22-037 Buyer: LISBURN AND CASTLEREAGH CITY COUNCIL Current stage: Award OCID: ocds-h6vhtk-0457cb [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0457cb) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0457cb.json) ## Summary Lisburn and Castlereagh City Council has completed a procurement process for the provision of lock, unlock, key holding, and alarm response services under the tender titled T21/22-037. The services fall under the industry category of security services (CPV Code: 79710000). The contract was awarded on 8 April 2025, following a tender process initiated to replace a suddenly terminated contract. The services will cover multiple locations including Dundonald Ice Bowl and Bradford Court, as well as the council's parks and amenities. The procurement stage was at the award and contract status phase, with the value of the contract amounting to £11,363,315.57 and having a duration of 720 days. The selected supplier for this contract is Cobra Specialist Security Services, based in Lisburn, UK. This tender presents significant opportunities for businesses in the security services sector, particularly those able to provide comprehensive facilities management and rapid response services. Companies experienced in managing large, distributed site portfolios with requirements for key holding, security response, and general maintenance could see substantial business growth. It’s an ideal opportunity for large-scale security firms looking to expand their public sector contracts, especially those with capabilities in both security personnel services and facilities maintenance, including cleaning and minor inspections. The continuity and extension of services in response to unforeseen circumstances underscore the importance of reliability and adaptability in winning such contracts. ## Notice The council require a Lock and Unlock Service for its Parks and Amenities and a Key holding and alarm response and open/close of Dundonald Ice bowl and Bradford Court. This contract is in the form of 3 Lots; Lot 1 Open / Close with visual inspection, litter lift and disposal. Lot 2 Open / Close with visual inspection, litter lift and disposal including Toilet facility cleaning. Lot 3 Key holding and alarm response and open/ close Dundonald Ice bowl and Bradford Court. ### Lot Information Lot 1 Open / Close with visual inspection, litter lift and disposal. Lot 1 Open / Close with visual inspection, litter lift and disposal. Lot 2 Open / Close with visual inspection, litter lift and disposal including Toilet facility cleaning. Lot 2 Open / Close with visual inspection, litter lift and disposal including Toilet facility cleaning. Lot 3 Key holding and alarm response and open/ close Dundonald Ice bowl and Bradford Court. Lot 3 Key holding and alarm response and open/ close Dundonald Ice bowl and Bradford Court. Lot 1 The council require a Lock and Unlock Service for its Parks and Amenities and a Key holding and alarm response and open/close of Dundonald Ice bowl and Bradford Court. This contract is in the form of 3 Lots; Lot 1 Open / Close with visual inspection, litter lift and disposal. Lot 2 Open / Close with visual inspection, litter lift and disposal including Toilet facility cleaning. Lot 3 Key holding and alarm response and open/ close Dundonald Ice bowl and Bradford Court ### Procurement Information Regulation 72(1)(c) permits this modification, due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value does not exceed 50 % of the original contract value (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; Due to the unforeseen termination of a Contract between the LCCC and Hi-Tech, with termination notice being provided 30 days in advance. Due to the unexpected termination of the Contract, the Council, despite their best efforts, did not have sufficient time to carry out a tender exercise. To ensure continuity of services, avoidance of reputational damage and on health and safety grounds, it was agreed to invoke an emergency appointment of a new Contractor. Upon evaluation, the best option for maintaining the delivery of services, compliance with the relevant procurement regulations as well as value for money would be achieved by modifying an existing contract between LCCC and Cobra to incorporate the additional duties following the termination of the previous Contract with Hi-Tech. Other contracts were considered however were not suitable. Regulation 72(1) (b) further permits this as a change of provider: (i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued services; and (ii) will cause significant inconvenience and duplication of costs. It has also been brought about by unforeseen inflationary pressures and in particular wage inflation. (ii) the modification does not alter the overall nature of the contract; Regulation 72(1)(c) permits this extension as the overall nature of the contract is not altered. The modification does not alter the existing contract with Cobra as similar duties are carried out under their current contract, such as: - Opening/closing of facilities - Litter picking - Cleaning of welfare facilities - Building/facility inspections - Legionella flushing of facilities. - Playing surface inspections There is extension to the number of sites and the additional services Cobra will be responsible for following this modification include, but are not limited to: - Erecting corner flags for pitches - Rolling out of roll-away football goal nets. - Extension of cleaning to include changing facilities. Due to unforeseen inflationary pressures, combined with the increase in minimum/living wage an uplift will be applied to the originally tendered hourly of 14.9% for the existing services and 22.2% for the additional duties performed by way of the variation of the contract. (iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement. The increase in the expenditure in the contract brought about through the increase in services and the increase in the minimum/living wage will not exceed 50% of the value of the original contract and indeed is currently estimated to fall within the levels permitted under Regulation 72 (5) but notwithstanding this notice is published in the interest of transparency. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/013529-2025 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Apr 2025 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 28 Mar 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £12,499,630 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | LISBURN AND CASTLEREAGH CITY COUNCIL | | Locality | LISBURN | | Post town | Northern Ireland | | Postcode | BT27 4RL | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN0E Lisburn and Castlereagh | | Local authority | Lisburn and Castlereagh | | Electoral ward | Hillhall | | Westminster constituency | Lagan Valley | | Delivery location | TLN0E Lisburn and Castlereagh | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | COBRA SPECIALIST SECURITY SERVICES | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79710000 - Security services ## Release History - 8 Apr 2025 at 07:58 - AwardUpdate - Award Notice - https://www.find-tender.service.gov.uk/Notice/013529-2025 - 8 May 2024 at 09:04 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014617-2024 ## Notice URLs - https://cobrasecurity.co.uk/ - https://etendersni.gov.uk/epps ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0457cb. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0457cb.json.