---
title: "Pre-Market Engagement for Hybrid Mail Solutions"
ocid: "ocds-h6vhtk-04585b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04585b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04585b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04585b.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "FLINTSHIRE COUNTY COUNCIL"
published: "2024-05-09"
---

# Pre-Market Engagement for Hybrid Mail Solutions

Buyer: FLINTSHIRE COUNTY COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-04585b

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04585b.json)

## Summary

Flintshire County Council and Denbighshire County Council are planning a pre-market engagement for hybrid mail solutions. The authorities seek to engage with suppliers who can provide hybrid mail services, including ad-hoc and bulk mailings. The deadline for submitting a brief summary of functionality and additional services is Friday 17th May 2024. Suppliers may email procurement@denbighshire.gov.uk to express interest. The procurement process aims to explore innovative solutions for printing, posting, and delivering letters efficiently.

This tender opportunity offers businesses in postal services and software packages an opportunity to collaborate with local authorities for hybrid mail solutions. Suppliers with expertise in end-to-end data and print services, data matching technology, litho, and digital printing capabilities are encouraged to participate. The authorities have contracts in place until 2025 and are seeking suppliers who can enhance their current hybrid mail operations. The communication indicates a future notice date of 1st July 2024 for further engagement with potential suppliers.

## Notice

Denbighshire and Flintshire County Councils (The Authorities) are looking to engage with the market for their hybrid mail requirements. The Authorities current have contracts in place which end in 2025.

### Lot Information

Lot 1

Denbighshire and Flintshire County Councils (The Authorities) are looking to engage with the market for their hybrid mail requirements. The Authorities current have contracts in place which end in 2025. The Authorities are already seeing the benefits of Hybrid Mail which allow them to print, post and deliver letters and correspondence. The current solutions also allow for bulk mailings i.e large print batches of post or mail items to a large number of different recipients. Some of the functionality that is currently used within the Authorities are: - end-to-end data and print services by handling data files in a variety of formats using secure file transfer protocols, writing print routines and overlays for fixed and variable data to fully automate data and print processing. - Providing data matching technology to handle personalised mailings and leaflet inserts. - Litho and digital printing capabilities - Ability to send text only data streams in differing formats - Ability to send adhoc emails/sms to customers without then signing up to the service permanently and ability to opt out completely from email/sms delivery - Ability to obtain management reports of success of email/sms delivery If you are able to provide hybrid mail solutions to cover ad-hoc and bulk mail please email a brief summary of your functionality and related additional services to procurement@denbighshire.gov.uk by Friday 17th May 2024. The Authorities will be looking to invite suppliers to demonstrate at a later date. Note: We are only seeking engagement with suppliers who can already provide Hybrid Mail including ad-hoc and bulk mailings. We are not looking to establish a development relationship with suppliers.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014844-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 May 2024 |
| Submission deadline | Not specified |
| Future notice date | 30 Jun 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FLINTSHIRE COUNTY COUNCIL |
| Additional buyers | DENBIGHSHIRE COUNTY COUNCIL |
| Locality | FLINTSHIRE |
| Post town | Chester |
| Postcode | CH7 6NA |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL3 North Wales |
| ITL 3 | TLL33 Conwy and Denbighshire |
| Local authority | Denbighshire |
| Electoral ward | Ruthin |
| Westminster constituency | Clwyd East |
| Delivery location | TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 64 - Postal and telecommunications services

### Codes

- 48000000 - Software package and information systems
- 64110000 - Postal services

## Release History

- 9 May 2024 at 14:09 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/014844-2024

## Notice URLs

- https://www.denbighshire.gov.uk
- https://www.flintshire.gov.uk
- https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=141331
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04585b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04585b.json.