---
title: "Managed Financial Services"
ocid: "ocds-h6vhtk-045934"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045934"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-045934.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-045934.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE"
published: "2024-05-13"
---

# Managed Financial Services

Buyer: FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE  
Current stage: Award  
OCID: ocds-h6vhtk-045934

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-045934.json)

## Summary

The Foreign Commonwealth and Development Office has awarded a contract for Managed Financial Services to BAE Systems Applied Intelligence Limited. The procurement process was conducted using a limited procurement method without publication of a contract notice. The contract is valued at £4,015,460 and was signed on 21st March 2024. The services procured are related to financial consultancy, transaction processing, and clearing-house services. The location for service delivery is in the UK.

This tender for Managed Financial Services presents an opportunity for businesses in the financial consultancy and transaction processing industry. Companies with expertise in managing complex financial systems, reconciling invoices, and providing financial accounting support would be well-suited to compete. Due to the nature of the contract, involving system stabilisation and service transition, businesses with a strong track record in ERP solutions and legacy system integration are likely to find this tender relevant for business growth.

## Notice

This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate the Authority intends to contract with named supplier for the provision of managed financial services.

### Lot Information

Lot 1

The Authority is currently in a system stabilisation period having transitioned to a new Enterprise Resource Planning (ERP) system from two legacy ERPs associated with the legacy xFCO and xDfID. Current scope of services are; Reconciling approx. 14,000 invoices per annum received back to complex volumetric based contracts, though recent disaggregation shall see this increase by approx. 25% year on year; Escalate to contract management function and suppliers where invoices do not reconcile; Develop business cases based on the appropriate accounting treatment; Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance; Complete financial accounting returns at Q3 and Q4 for the NAO to audit; Monthly forecast meetings with all budget holders and uploads agreed position; Manage cash requirements and forecasts with the CSC; Work with the fixed asset team on life-ing assets; Manage corporate service external facing KPI.

### Procurement Information

In line with reg. 32.2.b.ii the Authority considers that competition is absent for technical reasons on the following basis: Post-merger, the Authority has continued through a period of significant internal change and reorganisation. The Authority is currently in a period of system stabilisation and further development for our recently implemented Enterprise Resource Planning (ERP) solution, which brought together the two legacy departments into a single solution. During this period of stabilisation, the service is required to interrogate cost model detail of Authority DDaT contracts so as to accurately raise PO, then reconcile and receipt invoices 10,000 - 14,000 invoices per annum. In addition to a new ERP solution, the Authority has numerous parallel strategic programmes replacing legacy services - while these are in transition, the service must reconcile costs against both old and new cost models using both current and legacy ERP cost centres. To support this highly complex work, the incumbent has developed XLS based models to assist with migration and early life support (ELS) of the service. In consideration of our current environment, the Authority believes that the incumbent team has knowhow and understanding of our legacy systems, reporting and organisational structures required for the delivery of the services that cannot be replicated by a competitor. Further, the incumbent team has provided expert advice into the development of nascent ERP processes that have yet to be fully documented and provided insight on migration and ELS. Finally, due to the nascent nature of the new ERP system and processes, the Authority is unable to document specific requirements accurately and unambiguously, with current day to day operations during this system stabilisation period based on a significant degree of flexibility generated by goodwill, prior working relations between the Parties and the incumbent's depth of knowledge the Authority. The Authority considers the services to be business critical, in that they are essential to our ability to procure goods and pay our suppliers on time

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015175-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 May 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Mar 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £4,015,460 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BAE SYSTEMS APPLIED INTELLIGENCE |

## CPV Codes

### Divisions

- 66 - Financial and insurance services

### Codes

- 66170000 - Financial consultancy, financial transaction processing and clearing-house services

## Release History

- 13 May 2024 at 15:01 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/015175-2024

## Notice URLs

- https://www.gov.uk/government/organisations/foreign-commonwealth-development-office

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045934. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-045934.json.