--- title: "Leased Ancillary Vehicles and Fuel Card Management" ocid: "ocds-h6vhtk-0459e2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0459e2" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0459e2.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0459e2.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "FIRST RAIL HOLDINGS LIMITED" published: "2024-05-15" --- # Leased Ancillary Vehicles and Fuel Card Management Buyer: FIRST RAIL HOLDINGS LIMITED Current stage: Tender OCID: ocds-h6vhtk-0459e2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0459e2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0459e2.json) ## Summary The tender is for the provision of Leased Ancillary Vehicles and Fuel Card Management services, including service, maintenance, and fuel cards, for various FirstGroup companies across the UK and Ireland. The procurement stage is active, and the value of the contract is £11,591,600 GBP. The buying organisation is FIRST RAIL HOLDINGS LIMITED, and the deadline for tender submission is 14th June 2024. This tender presents an opportunity for businesses in the vehicle-fleet management services industry to secure contracts for providing leased vehicles and fuel card management services to major transportation companies in the UK and Ireland. Companies experienced in fleet management, maintenance services, and fuel card programs would be well-suited to compete in this selective procurement process led by FIRST RAIL HOLDINGS LIMITED. ## Notice Tender for the provision of Leased Ancillary Vehicles services including service, maintenance, and other supporting services such as fuel cards for the following FirstGroup Companies ('the Client') across the UK and Ireland: * First Bus (North) and (South) Limited (Bus) * First Greater Western Limited (GWR) * FIRST MTR SOUTHWESTERN TRAINS LIMITED (SWR) * Tram Operations Limited (TOL) ### Lot Information Leased Ancillary Vehicles for Bus +Rail (GWR+ SWR+TOL) - Quotation, order and delivery of leased vehicles - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 2,057,400.00 PS, therefore the total estimated contract value is 10,287,000.00 PS for the full 5 year term. Leased Ancillary Vehicles for Bus - Quotation, order and delivery of leased vehicles (around 160 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension PS1,200,000.00 , therefore the total estimated contract value is 6,000,000 PS for the full 5 year term. Leased Ancillary Vehicles for Rail (GWR+ SWR+TOL) - Quotation, order and delivery of leased vehicles (around 120 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 857,400 PS, therefore the total estimated contract value is 4,287,000 PS for the full 5 year term. Fuel Cards Management for Bus +Rail (GWR+ SWR+TOL) The Supplier shall implement a process for the management of the Client fuel cards when requested by the Client. This includes but is not limited to: * liaison with fuel card suppliers (in case of not being the direct supplier) to ensure effective operation of the fuel card scheme * cancellation of cards with the fuel card supplier (in case of not being the direct supplier) immediately upon notification of loss or theft * issue of new and replacement cards to the driver - Fuel Card program * Accepted at a wide range of fuel stations. * Ability to set spending limits and restrictions. * Detailed reporting and tracking of fuel expenses. * Cards valid for different fuel type and for electric vehicles * Option to have access to wild cards, i.e., not linked to vehicles and cards linked to vehicles. - Fuel Card System to manage fuel/EV cards (manage orders, cancellations, reporting etc.) -Account Management Renewal: Option to extend the contract by 1 year. Please note that the estimated contract value specified in II2.6 is for the initial 4 years term. The estimated value for the 1 year extension 840500 PS, therefore the total estimated contract value is 4202500PS for the full 5 year term. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/015483-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure with prior call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 May 2024 | | Submission deadline | 14 Jun 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £11,591,600 | | Lots value | £19,821,200 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FIRST RAIL HOLDINGS LIMITED | | Additional buyers | FIRST GREATER WESTERN LIMITED; FIRST MTR SOUTH WESTERN TRAINS LIMITED (SWR); FIRST SOUTH YORKSHIRE LIMITED; FIRSTBUS (NORTH) LIMITED; FIRSTBUS (SOUTH) LIMITED; TRAM OPERATIONS LIMITED (TOL) | | Locality | LONDON | | Post town | West London | | Postcode | W2 1AF | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | Park and Arbourthorne | | Westminster constituency | Sheffield Heeley | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 50 - Repair and maintenance services ### Codes - 30163100 - Agency fuel cards - 50111100 - Vehicle-fleet management services - 50111110 - Vehicle-fleet-support services ## Release History - 15 May 2024 at 15:13 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015483-2024 ## Notice URLs - http://redirect.transaxions.com/events/CkOkO - http://www.firstgroupplc.com - https://www.firstbus.co.uk/about-us/our-companies - https://www.gwr.com/ - https://www.southwesternrailway.com/ - https://www.tramoperationsltd.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0459e2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0459e2.json.