--- title: "Venue Finding Services" ocid: "ocds-h6vhtk-045a0b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045a0b" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-045a0b.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-045a0b.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "AHDB (DEFRA NETWORK ETENDERING PORTAL)" published: "2024-05-16" --- # Venue Finding Services Buyer: AHDB (DEFRA NETWORK ETENDERING PORTAL) Current stage: Tender OCID: ocds-h6vhtk-045a0b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045a0b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-045a0b.json) ## Summary The AHDB (Defra Network eTendering Portal) is seeking to procure Venue Finding Services. This tender falls under the 'Event services' classification in the main procurement category of services. The procurement stage is currently active, with a closing date for submissions at NOON on the 18th of June 2024. The contract value is £1,333,333 GBP and is open to electronic and written submissions. The contract start date is set for the 5th of August 2024 with renewal options available. This tender by AHDB offers business growth opportunities for suppliers capable of providing venue quotes, bill-back services, and various venue options. Businesses in the event and hospitality industry would be well-suited to compete. The procurement process involves electronic submissions and has a bid validity period of 180 days. The AHDB HQ will facilitate the bid opening process, with potential recurrence for new tender opportunities in May 2027. ## Notice AHDB intend to procure a Contract to a successful Supplier for the provision Venue Finding services. The successful supplier will be required to deliver venue quotes with clear costs, offer bill-back services, best-negotiated rates and varied options of locations/venues. AHDB work on various events, so the selected agency must have the ability to provide large and small venues. Bill back services can be up to PS80,000 per event, so the agency must have the financial capability to facilitate this and the selected agency need to generate their commission from the venues and not charge AHDB for their service, as well as ensuring value for money for levy payers is provided. ### Lot Information Lot 1 AHDB intend to procure a Contract to a successful Supplier for the provision Venue Finding services. The successful supplier will be required to deliver venue quotes with clear costs, offer bill-back services, best-negotiated rates and varied options of locations/venues. AHDB work on various events, so the selected agency must have the ability to provide large and small venues. Bill back services can be up to PS80,000 per event, so the agency must have the financial capability to facilitate this and the selected agency need to generate their commission from the venues and not charge AHDB for their service, as well as ensuring value for money for levy payers is provided. Closing date is NOON on the 18th June 2024 Please be advised that the amount will be dependent depending on amount of bookings and will be paid accordingly to the requested bill back service, not via AHDB. The electronic address at which the Procurement Documents have been made directly available by AHDB by electronic means is https://defra-family.force.com/s/Welcome. This is AHDB's e-Sourcing portal. Renewal: Initial contract is for 1 year plus options of 1+1+1 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/015549-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 May 2024 | | Submission deadline | 18 Jun 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Aug 2024 - 4 Aug 2028 | | Recurrence | New tender opportunity would likely be published May'27 | ## Values | Field | Value | | --- | --- | | Tender value | £1,333,333 | | Lots value | £133,333 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | AHDB (DEFRA NETWORK ETENDERING PORTAL) | | Locality | COVENTRY | | Post town | Coventry | | Postcode | CV3 4SU | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | Warwick | | Electoral ward | Cubbington & Leek Wootton | | Westminster constituency | Kenilworth and Southam | | Delivery location | Not specified | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 55120000 - Hotel meeting and conference services - 79952000 - Event services ## Release History - 16 May 2024 at 10:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015549-2024 ## Notice URLs - https://defra-family.force.com/s/Welcome - https://www.gov.uk/government/organisations/agriculture-and-horticulture-development-board - https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-045a0b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-045a0b.json.