---
title: "Planning & Building Standards Services Application Software for Planning Services and associated functions"
ocid: "ocds-h6vhtk-0468ef"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0468ef"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0468ef.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0468ef.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST LOTHIAN COUNCIL"
published: "2024-05-20"
---

# Planning & Building Standards Services Application Software for Planning Services and associated functions

Buyer: WEST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0468ef

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## Summary

The West Lothian Council has awarded a contract to Idox Software Ltd for Planning & Building Standards Services Application Software using the Crown Commercial Service Framework contract RM6259: Lot 3. The procurement method was a direct award without competitive tendering. The total contract value is £310,144.11, and the contract was signed on 3rd May 2024. The services required include an integrated system for case management, document management, workflow management, public access, online submissions, and reporting.

This tender represents an opportunity for software companies specialising in services related to software support, document management, workflow systems, and public access platforms to compete for contracts in the housing, environmental, and planning solutions sector. Since the procurement was awarded without a formal tender process, businesses with expertise in direct award procedures and industry-specific software solutions would be well-suited to engage with the West Lothian Council and other contracting authorities with similar needs. Understanding the specific requirements outlined by the buying organisation will be crucial for companies aiming to secure contracts in this field.

## Notice

An integrated service between a case management system, a document management system, an integrated workflow system, a public access system for viewing/commenting and an online submission portal for new applications and updates to ongoing submissions.

### Lot Information

Lot 1

West Lothian Council Planning Services have a requirement for a software system which provides for the following: i) a Case Management System (Uniform) containing a Gazetteer for: Building Standards, Dangerous Buildings Unauthorised Work Alternative Solutions / Relaxations / Views Appeals Development Management Enforcement High Hedge Notices Tree Preservation Orders Development Conditions Monitoring Contaminated Land ii) a Case Management System which: is compatible and can link with the Scottish Government eDevelopment Portal iii) a Public Access web facing platform which: allows Public Access viewing of documents from the DMS and data from Uniform is searchable on a variety of key dates allows online submission of comments iv) a Developer Obligation recording and monitoring system (Obligation tracker) which: allows recording of monetary obligations and spending s viewing of documents, allows recording of legal agreements in relation to obligations v) a workflow system to progress applications and track online submissions; vi) connects to and works in tandem with the Scottish Governments eDevelopment portals; vii) inbuilt reporting set up to provide data as required by the Scottish Government; viii) allow for changes to software as a result of legislative change; ix) does not charge for the setup of the system. Additional information: A direct award was made to IDOX Software Ltd using Crown Commercial Service Framework contract RM6259: Lot 3: Housing, Environmental and Planning Solutions. Please note that there was no tender issued for this procurement.

### Procurement Information

There was no tender issued for this direct award.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015872-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 May 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 2 May 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £310,144 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST LOTHIAN COUNCIL |
| Locality | LIVINGSTON |
| Post town | Edinburgh |
| Postcode | EH54 6FF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM14 West Lothian |
| Local authority | West Lothian |
| Electoral ward | Livingston South |
| Westminster constituency | Livingston |
| Delivery location | TLM78 West Lothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212311 - Document management software development services
- 72261000 - Software support services

## Release History

- 20 May 2024 at 13:51 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/015872-2024

## Notice URLs

- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000767060
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
- https://www.westlothian.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0468ef. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0468ef.json.