--- title: "Contract for the provision of WORKTRIBE Research Contract to the University of Birmingham" ocid: "ocds-h6vhtk-0469ff" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0469ff" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0469ff.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0469ff.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE UNIVERSITY OF BIRMINGHAM" published: "2024-05-23" --- # Contract for the provision of WORKTRIBE Research Contract to the University of Birmingham Buyer: THE UNIVERSITY OF BIRMINGHAM Current stage: Award OCID: ocds-h6vhtk-0469ff [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0469ff) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0469ff.json) ## Summary The University of Birmingham has completed a procurement process for a contract titled "Contract for the provision of WORKTRIBE Research Contract to the University of Birmingham" under the goods category. The contract initiation type was a tender, with tender ID SC12641/24 using a limited procurement method negotiated without publication of a contract notice. The contract value is £722,860, signed on 20th May 2024. The awarded supplier is Worktribe Ltd. The contract spans from 01 August 2024 to 31 July 2028, with annual values increasing each year. This procurement opportunity for the provision of the WORKTRIBE research contract creates business growth potential for companies specialising in miscellaneous software packages and computer systems. Businesses experienced in unique market technology, customisation, and integration solutions are well-suited to compete. Extending the contract with WORKTRIBE offers stability, reliability, and tailored support to meet specific business requirements, ensuring operational efficiency and effectiveness in the long term for the buying organization, The University of Birmingham. ## Notice Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as the UoB team is already familiar with our systems and processes. ### Lot Information Lot 1 Unique Market Technology: Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Return on the University's Investment: Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as The University team is already familiar with our systems and processes. Customisation and Integration: WorkTribe's systems are customised to The University's specific requirements and seamlessly integrated with our existing infrastructure. Migrating to a new system would require reconfiguring workflows, customisations, and integrations, leading to additional costs and potential compatibility issues. Conclusion: In conclusion, extending the contract with WorkTribe is the most cost-effective and practical solution to meet our system needs. The substantial costs associated with migrating data, training staff, and project managing implementation make transitioning to a new system financially prohibitive at this time. Furthermore, maintaining our relationship with WorkTribe ensures system stability, reliability, and ongoing support tailored to our business requirements. Therefore, it is recommend to extend the contract with WorkTribe to sustain the University's operational efficiency and effectiveness in the long term. ### Procurement Information Unique Market Technology: Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. Return on the University's Investment: Since first procuring Worktribe, the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training, as such the impact of moving to a new system would be significant, such as: * System Integration Data: Migrating data to a new system entails significant financial and non-financial costs, including data extraction, transformation, and loading (ETL) processes, data cleansing, validation, and ensuring data integrity during the migration process which would entail significant internal UoB resources to support. * Staff Training: Transitioning to a new system would require comprehensive training for staff members to ensure they are proficient in its use. Extending the contract with WorkTribe allows us to leverage existing staff expertise and minimise the need for extensive retraining, thereby reducing overall training costs. * Project Managing Implementation: Implementing a new system necessitates effective project management to ensure a smooth transition and minimise disruptions to ongoing operations. Project management costs include personnel expenses, software licenses for project management tools, and other resources required to oversee the implementation process. By extending the contract with WorkTribe, we can mitigate the need for additional project management costs, as the UoB team is already familiar with our systems and processes. Customisation and Integration: WorkTribe's systems are customised to our specific requirements and seamlessly integrated with our existing infrastructure. Migrating to a new system would require reconfiguring workflows, customisations, and integrations, leading to additional costs and potential compatibility issues. Conclusion: In conclusion, extending the contract with WorkTribe is the most cost-effective and practical solution to meet our system needs. The substantial costs associated with migrating data, training staff, and project managing implementation make transitioning to a new system financially prohibitive at this time. Furthermore, maintaining our relationship with WorkTribe ensures system stability, reliability, and ongoing support tailored to our business requirements. Extending the contract with WorkTribe will sustain our operational efficiency and effectiveness in the long term. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/016318-2024 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Negotiated without publication of a contract notice | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 23 May 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 19 May 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £722,860 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF BIRMINGHAM | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | WORKTRIBE | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48900000 - Miscellaneous software package and computer systems ## Release History - 23 May 2024 at 11:21 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016318-2024 ## Notice URLs - http://www.bham.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0469ff. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0469ff.json.