---
title: "Multifunctional Devices (MFDs), GovPrint Hardware, Managed Print Services and Digital Workflow Software Services"
ocid: "ocds-h6vhtk-046a04"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046a04"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046a04.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046a04.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE (CCS)"
published: "2025-09-04"
---

# Multifunctional Devices (MFDs), GovPrint Hardware, Managed Print Services and Digital Workflow Software Services

Buyer: THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE (CCS)  
Current stage: Award  
OCID: ocds-h6vhtk-046a04

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046a04)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-046a04.json)

## Summary

The recent procurement process entitled "Multifunctional Devices (MFDs), GovPrint Hardware, Managed Print Services and Digital Workflow Software Services" was led by the Minister for the Cabinet Office through the Crown Commercial Service (CCS). This comprehensive agreement, classified under the industry category of Office machinery and supplies, aims to facilitate access to multifunctional devices and associated digital workflow solutions. As of the most recent update dated 4th September 2025, the procurement stage is complete with contracts worth £900,000,000 awarded on 12th August 2025. The procurement was conducted as an open procedure, ensuring transparency and competitive bidding from suppliers across the UK.

This procurement presents substantial opportunities for businesses specialising in office machinery, digital workflow, print management, and related services. Companies capable of delivering innovative solutions in the digital transition and managed print services space stand to benefit enormously. By engaging with this contract, businesses can enhance their market presence and contribute to digital strategies across various public sector bodies in the UK. Small to large businesses offering technical resources, cloud solutions, and consultancy services will find this an apt avenue for growth, leveraging the broad scope and significant value of the agreement.

## Notice

This agreement provides access to multifunctional devices, managed print services, technical resources, digital workflow, cloud solutions for digital transition and print consultancy services. Please look at additional main CPV codes for goods and services.

### Lot Information

Multifunctional Print Devices (MFDs) and Basic Print Management Software

The purpose of Lot 1 was to appoint a single Supplier who was responsible for the provision of Multifunctional Print Devices (MFDs) and Basic Print Management Software via Direct Award between the successful Supplier and Buyer. Lot 1 provides a simple, efficient and compliant route for Buyers to procure a range of MFDs and Basic Print Management Software through a Supplier hosted Web-based Online Solution which supported the reduction of print output volume and enabled significant savings on print management costs for Buyers, through a secure print facility. Additional information: 1 place was awarded on this lot

Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Software and Associated Services

The Lot 2 service is for the provision of a catalogued range of new and remanufactured Digital Equipment along with a range of Software Products and Cloud services. All Products and Services are underpinned by a range of Deployment and Operational support Services. The additional services available are: Overseas delivery, Interim Specialist Technical Support Resources and Third Party Multi-Vendor legacy Device Management. Additional information: 9 places were awarded on this lot

Multifunctional Print Devices (MFDs), Print Management and/or Digital Workflow Under Managed Service Provision

The Supplier is required to provide a Managed Service to meet the Buyer's 'outputs and outcomes' detailed within its specification of requirements by designing, installing and managing the Services that meet the Buyer's requirements. A significant driver of Lot 3 is to provide Buyers with the opportunity to deliver their short, medium or long term Digital Strategy by identifying and or creating digital solutions within one (1) competition to support organisations with digitalisation of their business processes. Additional information: 9 places were awarded on this lot

GovPrint hardware, accessories and operational services

The purpose of Lot 4 is to appoint multiple Suppliers who shall be responsible for the provision of Multi-functional Print Devices (MFDs) hardware, accessories and operational services to support the Government Property Agency (GPA) in its delivery of the GovPrint service provision. Additional information: 4 places were awarded on this lot.

Print Consultancy Services

The purpose of this Lot 5 Specification was to appoint a number of Suppliers who shall be responsible for the provision of entirely independent vendor neutral Print Consultancy Services between the successful Suppliers and Buyers. The Supplier shall have the capability to support pan Government strategies, demonstrating scalable solutions that have the flexibility to adapt to future demands in emerging policies and priorities across Government organisations in line with the Government's Digital by Default agenda in order to maximise savings opportunities and provide added value: https://www.gov.uk/government/publications/government-digital-strategy Additional information: 2 places were awarded on this lot.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/053759-2025 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Sep 2025 |
| Submission deadline | 10 Mar 2025 |
| Future notice date | 11 Dec 2024 |
| Award date | 11 Aug 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £900,000,000 |
| Lots value | £900,000,000 |
| Awards value | Not specified |
| Contracts value | £900,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE (CCS) |
| Additional buyers | THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 9PP |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SEE CONTRACTS FINDER NOTICE FOR FULL SUPPLIER LIST |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30120000 - Photocopying and offset printing equipment
- 30121000 - Photocopying and thermocopying equipment
- 30121100 - Photocopiers
- 30121200 - Photocopying equipment
- 30121300 - Reproduction equipment
- 30123000 - Office and business machines
- 30125000 - Parts and accessories of photocopying apparatus
- 30174000 - Label making machines
- 30192400 - Reprographic supplies
- 30232100 - Printers and plotters
- 30232130 - Colour graphics printers
- 48000000 - Software package and information systems
- 48311000 - Document management software package
- 48311100 - Document management system
- 48613000 - Electronic data management (EDM)
- 48773000 - Print utility software package
- 48773100 - Print-spooling software package
- 48780000 - System, storage and content management software package
- 48783000 - Content management software package
- 48800000 - Information systems and servers
- 48810000 - Information systems
- 48820000 - Servers
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 50310000 - Maintenance and repair of office machinery
- 50313000 - Maintenance and repair of reprographic machinery
- 50313100 - Photocopier repair services
- 50313200 - Photocopier maintenance services
- 72212311 - Document management software development services
- 72212772 - Print utility software development services
- 72212780 - System, storage and content management software development services
- 72212782 - Storage management software development services
- 72220000 - Systems and technical consultancy services
- 72221000 - Business analysis consultancy services
- 72222100 - Information systems or technology strategic review services
- 72222200 - Information systems or technology planning services
- 72222300 - Information technology services
- 72223000 - Information technology requirements review services
- 72228000 - Hardware integration consultancy services
- 72512000 - Document management services
- 72513000 - Office automation services
- 79212000 - Auditing services
- 79212200 - Internal audit services
- 79311000 - Survey services
- 79311200 - Survey conduction services
- 79400000 - Business and management consultancy and related services
- 79410000 - Business and management consultancy services
- 79520000 - Reprographic services
- 79521000 - Photocopying services
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79821000 - Print finishing services
- 79995000 - Library management services
- 79995100 - Archiving services
- 79999100 - Scanning services

## Release History

- 4 Sep 2025 at 08:21 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/053759-2025
- 11 Mar 2025 at 17:01 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004220-2025
- 11 Mar 2025 at 17:01 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008844-2025
- 7 Mar 2025 at 13:52 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008355-2025
- 23 May 2024 at 12:02 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/016326-2024

## Notice URLs

- https://crowncommercialservice.bravosolution.co.uk
- https://www.contractsfinder.service.gov.uk/Notice/94567466-2d79-4045-b074-ada9010233ae
- https://www.crowncommercial.gov.uk/
- https://www.gov.uk/ccs
- https://www.gov.uk/government/publications/government-digital-strategy
- https://www.gov.uk/government/publications/government-security-classifications

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046a04. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046a04.json.