---
title: "Provision of Somerset Cancer Register including maintenance of the system"
ocid: "ocds-h6vhtk-046a31"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046a31"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046a31.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046a31.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ROYAL UNITED HOSPITALS BATH NHS FOUNDATION TRUST"
published: "2024-05-24"
---

# Provision of Somerset Cancer Register including maintenance of the system

Buyer: ROYAL UNITED HOSPITALS BATH NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-046a31

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## Summary

The Royal United Hospitals Bath NHS Foundation Trust has awarded a contract to Somerset NHS Foundation Trust for the provision of Somerset Cancer Register including maintenance of the system. This procurement falls under the services category with the main procurement category being database services. The contract is for three years without the option to extend and was awarded using a limited procurement method, specifically negotiated without publication of a contract notice.

This tender presents an opportunity for businesses in the healthcare industry, particularly those specializing in database services and digital platforms for healthcare professionals. The contract location is Royal United Hospitals Bath NHS Foundation Trust in Bath, United Kingdom. The procurement stage has reached the award phase, with the contract being valued at 85,284 GBP and signed on 20th May 2024. Somerset NHS Foundation Trust was the successful supplier based on the sole supplier exemption criteria outlined by the Trust.

## Notice

The provision of a digital platform which is designed for healthcare professionals to manage cancer patient care as well as providing patients the ability to access their cancer record at follow-up enabling tracking of a patients cancer journey. maintenance to include regular system updates, contract management, and support.

### Lot Information

Lot 1

An award of a contract for provision of Somerset Cancer Register including maintenance of the system for a period of three years, with no option to extend.

### Procurement Information

The Trust is in a position to enter into a 36-month contract with Somerset NHS Foundation Trust if one of the exemptions from tendering set out in Regulation 32 applies. In this instance the Trusts wish to utilise Regulation 32(2)(b) to award a contract to Somerset NHS Foundation Trust.

Regulation 32(2)(b) is the sole supplier exemption and applies where:

* The services can only be supplied by a particular supplier as competition is absent for technical reasons ("Test 1")

* There is no other reasonable alternative or substitute available ("Test 2"); and

* The Trust has not artificially narrowed the parameters of the procurement in order to attempt to rely on the exemption ("Test 3").

Test 1: The services can only be supplied by a particular supplier as competition is absent for technical reasons:

* Only Cancer specific Electronic Patient Record (EPR) that captures the full patient referral to treatment pathway, whilst being the only solution that meets all the National Dataset Requirements: Cancer Outcomes Services Dataset, National Clinical Audits, Cancer Waiting Times.

* Clinical Systems Interoperability: SCR is currently integrated with a number of the Trusts clinical system i.e. PAS / EPR and managing these mechanisms to ensure data integrity and quality is challenging and can only be managed by the incumbent supplier.

* Clinical Systems Integration: SCR provides the mechanism to link clinical systems to instantly pull data directly in the patient record for both diagnostics i.e. HL7 links to Pathology, Radiology and Oscopy systems, and HL7 links to anticancer drugs, Radiotherapy and surgery systems which drives efficiency in data capture and patient outcomes. This type of interfacing is proprietary and requires a unique and in-depth knowledge of technical skill to manage and maintain them with only Somerset NHS Foundation Trust can provide.

Test 2: There is no other reasonable alternative or substitute available 

* Referral to treatment times: Increase in time to turnaround and treat patient whilst what would be multiple systems would be set-up to replicate the SCR service, which puts undue risk on a patient being treated.

* Alternative systems exist for patient pathway management but aren't Cancer specific and don't meet national reporting requirements, meaning the acquisition and implementation of multiple systems would need to be joined together with Cancer reporting data needing to e uploaded manually to the national Cancer Waiting Times (CWT) system. All these factors would incur additional and unnecessary cost and resource.

Test 3: The Trust has not artificially narrowed the parameters of the procurement in order to attempt to rely on the exemption. 

* If an alternative system(s) providing the same level of functionality, integration and reporting had been available then they would have been considered as part of longer-term market engagement and sensing strategy, but at present, the market is limited to ony one provider in the form of SCR.

* Additionally, had an alternative system(s) been available, it would only have been considered as part of the wider Cancer Alliance i.e. SWAG replacement activity, as the alliances strategic objectives is to rationalise and commonise software products / packages to ensure continuity and consistency across the patch.

Therefore, and in summary, procurement and the project team are satisfied that there is sufficient evidence of compliance to both SFI's and PCR 2015, and the contract will be via supplier's Terms and Conditions, having been reviewed and offering minimal risk to the Trust.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016402-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 May 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 19 May 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £85,284 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL UNITED HOSPITALS BATH NHS FOUNDATION TRUST |
| Locality | BATH |
| Post town | Bath |
| Postcode | BA1 3NG |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire |
| Local authority | Bath and North East Somerset |
| Electoral ward | Newbridge |
| Westminster constituency | Bath |
| Delivery location | TLK1 Gloucestershire, Wiltshire and Bristol/Bath area |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOMERSET NHS FOUNDATION TRUST |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72320000 - Database services

## Release History

- 24 May 2024 at 08:17 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016402-2024

## Notice URLs

- http://www.somersetft.nhs.uk
- https://www.ruh.nhs.uk/
- https://www.salisbury.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046a31. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046a31.json.