--- title: "G&R/CEN/Hard FM Contract May 2024 to April 2025" ocid: "ocds-h6vhtk-046bec" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046bec" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046bec.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046bec.json" source: "Find A Tender Service" current_stage: "Award" buyer: "BRISTOL CITY COUNCIL" published: "2024-05-29" --- # G&R/CEN/Hard FM Contract May 2024 to April 2025 Buyer: BRISTOL CITY COUNCIL Current stage: Award OCID: ocds-h6vhtk-046bec [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046bec) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-046bec.json) ## Summary The Bristol City Council has recently awarded a contract for Hard Facilities Management Provision from May 2024 to April 2025. The contract was awarded to Bristol District Registry of the High Court. This procurement falls under the services category with a main procurement category of repair and maintenance services. This tender presents an opportunity for businesses in the repair and maintenance services industry to engage in providing hard facilities management services to the Bristol City Council. The procurement method used was a limited procedure with an award procedure without prior publication of a call for competition. The contract was signed on 26th April 2024, and the procurement process has now reached the award stage, with the contract being active between Bristol City Council and the awarded supplier. ## Notice Hard Facilities Management Provision from May 2024 to April 2025 ### Lot Information Lot 1 Hard Facilities Management Provision from May 2024 to April 2025 ### Procurement Information A negotiated procedure without prior publication (direct award) was followed in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 due to competition being absent for technical reasons. The works, supplies, services are such that the essential requirements of the Council can only be met by a proprietary solution only available from a single supplier, because it is essential a continuous service is provided to ensure statutory obligations are delivered and swift resolution of any faults/issues are actioned, and there is insufficient time to undertake a full re-procurement exercise including mobilisation considering the complex nature of the requirements. For a contract of this nature at least a 3-month implementation would be required (which has been supported through soft market testing) to ensure a successful continuation in provision (from any change in service provider). This is a result of the transfer of complex data and niche requirements of each site (large number of sites with a different volume and nature of assets thus each site requires a different service to be undertaken) and to ensure the contract is suitably resourced from day one via any applicable TUPE transfers being successfully made and any subsequent recruitment/knowledge transfer to be made in order for a new arrangement to become fully operational. As such it is deemed Lorne Stewart to be the only supplier who can deliver the technical requirements of the contract within the specified timescales. As stated above the council has already undertaken soft market testing to better understand the market and options available and is currently undertaking a needs analysis to establish its future requirements and how best these should be delivered, with aim to procure a long-term arrangement. Unforeseen circumstances within the Council have resulted in the timescales and outcome above and this is not a result of actions to artificially narrow the procurement, as such there is no reasonable alternative or substitute to deliver the essential requirements. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/016702-2024 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 29 May 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 25 Apr 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | BRISTOL CITY COUNCIL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS3 9FS | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Bedminster | | Westminster constituency | Bristol South | | Delivery location | TLK11 Bristol, City of | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | BRISTOL DISTRICT REGISTRY OF THE HIGH COURT | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50000000 - Repair and maintenance services ## Release History - 29 May 2024 at 09:33 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016702-2024 ## Notice URLs - https://www.bristol.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046bec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046bec.json.