--- title: "2323880" ocid: "ocds-h6vhtk-046bf4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046bf4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046bf4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046bf4.json" source: "Find A Tender Service" current_stage: "Award" buyer: "DESNZ" published: "2024-05-29" --- # 2323880 Buyer: DESNZ Current stage: Award OCID: ocds-h6vhtk-046bf4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046bf4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-046bf4.json) ## Summary The Department for Energy Security and Net Zero (DESNZ) has awarded a contract titled "British Coal Record Management" to Iron Mountain (UK) for the management of records of the former British Coal Corporation. The procurement falls under the services category, with the procurement method being a limited award procedure without prior publication. The contract involves the secure storage and management of over 2.8m physical records and 47m digital records, scanning of physical records, and hosting a digital platform for access by contractors. This tender presents an opportunity for businesses specializing in records management and digital solutions to participate in managing a large volume of records for a government agency. DESNZ, as the buying organisation, based in London, UK, has chosen a supplier to handle the task. The contract was signed on May 9, 2024, and emphasizes the secure handling and retrieval of records to support disease/illness personal injury claims and historical data preservation for public access. ## Notice The Government manages the records of the former British Coal Corporation. This is a combination of business documents and personal data which includes a significant number of historic occupational health claims files. In part, this is to enable us to respond to disease/illness personal injury claims arising from working for the Corporation pre-privatisation in 1994. We also have a duty to ensure that the information is kept safe and is managed securely. We require a service that enables: * secure storage of over 2.8m physical records and 47m digital records * the ability to retrieve these promptly and to provide them to the public and the Department's contractors as appropriate * scanning of physical records for onward processing * preparation and transfer of records to The National Archives * disposal of records no longer required * the hosting of a digital platform that allows contractors to access records * the facility to search documents in terms of categories, e.g various types of colliery minutes and key work searches. ### Lot Information Lot 1 The Government manages the records of the former British Coal Corporation. This is a combination of business documents and personal data which includes a significant number of historic occupational health claims files. In part, this is to enable us to respond to disease/illness personal injury claims arising from working for the Corporation pre-privatisation in 1994. We also have a duty to ensure that the information is kept safe and is managed securely. We require a service that enables: * secure storage of over 2.8m physical records and 47m digital records * the ability to retrieve these promptly and to provide them to the public and the Department's contractors as appropriate * scanning of physical records for onward processing * preparation and transfer of records to The National Archives * disposal of records no longer required * the hosting of a digital platform that allows contractors to access records * the facility to search documents in terms of categories, e.g various types of colliery minutes and key work searches. ### Procurement Information CCS Framework - Records Information Management, Digital Solutions and Associated Services Lot 5 used for competition ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/016712-2024 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 29 May 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 8 May 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £2,323,880 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | DESNZ | | Locality | LONDON | | Post town | Not specified | | Postcode | N/A | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | IRON MOUNTAIN (UK | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 29 May 2024 at 10:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016712-2024 ## Notice URLs - https://www.gov.uk/government/organisations/department-for-energy-security-and-net-zero ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046bf4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046bf4.json.