---
title: "Prior Information Notice - Property Management Services Function"
ocid: "ocds-h6vhtk-046c04"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046c04"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046c04.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046c04.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "HIGHLANDS AND ISLANDS AIRPORTS LIMITED"
published: "2024-05-29"
---

# Prior Information Notice - Property Management Services Function

Buyer: HIGHLANDS AND ISLANDS AIRPORTS LIMITED  
Current stage: Planning  
OCID: ocds-h6vhtk-046c04

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-046c04.json)

## Summary

Highlands and Islands Airports Limited (HIAL) is planning a tender exercise in 2024 for Property Management Services Function across its 11 airports. The tender aims to manage maintenance contractors and facilities, ensure compliance with statutory legislation, and provide CAFM system support. Interested contractors must register by 25 June 2024 for an Information Session and submit their offers for review.

This tender by HIAL presents an opportunity for businesses in the commercial property management and computer facilities management services sectors. Small and medium-sized enterprises (SMEs) with experience in managing maintenance contracts and delivering high levels of performance and customer satisfaction would be well-suited to compete. The procurement process is in the planning stage, with the future notice date set for 12 July 2024.

## Notice

This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports in 2024/25. Provision of a Property Management Function to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.

### Lot Information

Lot 1

HIAL requires the provision of a Property Management Function and Computer Aided Facilities Management (CAFM) system to support the management of the Maintenance Contractors and Facilities Management supply chain to all 11 HIAL airports, largely consisting of a multitude of SME contractors with contracts of a varied size and nature. The overall purpose of the contract is to achieve high levels of performance and customer satisfaction, whilst ensuring compliance with relevant statutory and mandatory legislation. The service provider shall manage and coordinate HIAL's maintenance requirements and third party contractors, and engagement with internal stakeholders through the provision of the following services: - Programming and managing routine planned, remedial and reactive works provided by HIAL third party contractors; - Review direct instructions from the airport manager for reactive maintenance and issue instruction to third party contractors; - Provision of helpdesk function and CAFM system; - Transfer of HIAL asset data (in xls format) into the CAFM system; - Managing asset data input from contractors to populate the CAFM system; - Manage contractors work and report to HIAL (through CAFM); - Prepare scope for minor project tasks, get quotations from HIAL contractors, issue task order and manage contractor; - Data information management including reporting, auditing, trend analysis on supply chain performance; - Contract management support including production of performance reports and supporting supply chain review meetings where requested; - Provide asset inspection and reporting services to support HIAL in managing the maintenance and renewal regime of its buildings; - Reporting on supply chain performance to help ensure that all planned maintenance is done correctly and on time, reactive works are prioritised accordingly and completed timeously; - Reporting on asset performance to ensure compliance with all statutory and legal obligations (including Health & Safety); - Coordination of all maintenance activities. See attached PIN Document for more information on the background to requirement, scope, programme and next steps.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016741-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 May 2024 |
| Submission deadline | Not specified |
| Future notice date | 11 Jul 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS AIRPORTS LIMITED |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 7JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Culloden and Ardersier |
| Westminster constituency | Moray West, Nairn and Strathspey |
| Delivery location | TLM6 Highlands and Islands, TLM61 Caithness and Sutherland, and Ross and Cromarty, TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey, TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute, TLM64 Na h-Eileanan Siar, TLM65 Orkney Islands, TLM66 Shetland Islands, TLM71 Angus and Dundee City |

## CPV Codes

### Divisions

- 70 - Real estate services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 70332200 - Commercial property management services
- 72514000 - Computer facilities management services
- 79994000 - Contract administration services

## Release History

- 29 May 2024 at 12:16 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/016741-2024

## Notice URLs

- http://www.hial.co.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000767775
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=767775
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046c04. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046c04.json.