---
title: "Estates: Fire Alarm Systems Maintenance"
ocid: "ocds-h6vhtk-046d33"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046d33"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046d33.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046d33.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF ST ANDREWS"
published: "2024-09-10"
---

# Estates: Fire Alarm Systems Maintenance

Buyer: UNIVERSITY OF ST ANDREWS  
Current stage: Award  
OCID: ocds-h6vhtk-046d33

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## Summary

The University of St Andrews has awarded a contract for the maintenance of fire alarm systems, covering all university premises in St Andrews and Guardbridge. This contract, classified under "Repair and maintenance services of electrical and mechanical building installations" (CPV code 50710000), includes comprehensive services for fire hydrants and refuge systems. The awarded contract, with an estimated value of £323,452.48, was signed on 9th September 2024. The procurement process followed an open procedure, detailed under legal basis CELEX 32014L0024, and involved five bids, all submitted electronically. The procurement stage is now complete, with Scutum as the selected contractor for this service, ensuring compliance with industry standards such as BAFE SP203 Pt 1&3.

This tender presents significant opportunities for businesses specialising in fire alarm system maintenance, particularly those with substantial experience and certifications in Gent Vigilon panels and the Honeywell Connected Life Safety System (CLSS). Companies meeting these criteria can leverage this contract to expand their portfolio and demonstrate expertise in managing large-scale, comprehensive fire safety systems. SMEs with a strong track record in the fire protection industry and the ability to provide dedicated, qualified personnel stand to gain the most from these types of tenders. Future contracts of similar nature will likely be advertised approximately six months in advance, allowing companies to prepare and engage in competitive bids.

## Notice

This contract will bring all of University of St Andrews' Fire alarm systems including Fire Hydrants and Refuge systems under one contract. All university premises are situated in St Andrews and Guardbridge.

### Lot Information

Lot 1

The contractor MUST have as a minimum GENT 24 Technology Centre status, which will be independently verified on the GENT by Honeywell website and must be accredited to BAFE SP203 Pt 1&3. Each engineer must be qualified to recognised Fire Industry standards (for example BAFE/ FIA Qualifications covering Design, Install, Maintenance and Commissioning) and have experience of Gent Vigilon panels and be able to fault find and program on these panels. All staff working on the fire alarm systems MUST be employees of the successful contractor and are not to be sub-contractors. The contractor shall be staffed to ensure that the requirements of this contract can be complied with at all times. Tenderers must be experienced in using the Connected Life Safety System CLSS from Honeywell which the University uses across the campus for monitoring and recording services. The system is to be used to maintain the University assets within working life setting and the successful contractor should demonstrate compliance with this. Following device replacements, the CLSS system must be refreshed/synched to reflect the new/replaced device. Each planned preventative maintenance visit will be recorded on the Gent CLSS system, to ensure full compliance with all items being tested annually. All engineers must be fully conversant with the CLSS system and comply fully with this process, as non-recording of planned preventative maintenance will be deemed as non-compliance with the contract. The successful contractor should manage the system through this and provide the University with future costs to replace items identified as requiring replacement or coming up for replacement. For each maintenance visit the University will require a schedule created showing the planned visits to each site, this must be provided to allow the buildings to be made aware of the proposed visits. This should be followed up with a call to the University Estates Helpdesk to confirm they are finished on each site. The University require the contractor to competently operate and maintain the systems listed and have the proper resources in place for replacement of parts not supplied by themselves. The contractor is to create a full schedule for all the systems that have batteries and give a full plan for the replacement of these batteries within manufacturers recommended life expectancy. This schedule should be costed up and maintained and issued to Estates prior to the start of the contract and on the contract anniversary. The requirement includes the annual testing and inspection of our fire hydrants (25 off) at the North Haugh, (3 off) at DRA and at our Eden Campus (10 off). Full details in Procurement documents. Additional information: All tenders for the University of St Andrews are administered through our eTendering System (InTend).To Express an Interest please go to our tender website at https://intendhost.co.uk/universityofstandrews Please note that 'Notes of Interest' placed via PCS (Public Contracts Scotland) are not automatically accepted

Renewal: 2 x 12 months possible subject to satisfactory performance and mutual agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/028932-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Sep 2024 |
| Submission deadline | 8 Jul 2024 |
| Future notice date | Not specified |
| Award date | 8 Sep 2024 |
| Contract period | Not specified |
| Recurrence | It is likely the University may continue to have similar requirements. If so, any relevant procurement will be advertised approximately 6 months prior to any new contract requirement. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £323,452 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF ST ANDREWS |
| Locality | GUARDBRIDGE |
| Post town | Kirkcaldy |
| Postcode | KY16 0US |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | Tay Bridgehead |
| Westminster constituency | North East Fife |
| Delivery location | TLM72 Clackmannanshire and Fife |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SCUTUM |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 50 - Repair and maintenance services

### Codes

- 31625200 - Fire-alarm systems
- 44480000 - Miscellaneous fire-protection equipment
- 50413200 - Repair and maintenance services of firefighting equipment
- 50710000 - Repair and maintenance services of electrical and mechanical building installations

## Release History

- 10 Sep 2024 at 11:07 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028932-2024
- 4 Jun 2024 at 09:51 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017250-2024

## Notice URLs

- http://www.st-andrews.ac.uk/staf/procurement/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768109
- https://in-tendhost.co.uk/universityofstandrews
- https://intendhost.co.uk/universityofstandrews
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00111

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046d33. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046d33.json.