--- title: "ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS" ocid: "ocds-h6vhtk-046f2f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046f2f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046f2f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046f2f.json" source: "Find A Tender Service" current_stage: "Award" buyer: "SOUTHSIDE HOUSING ASSOCIATION LTD" published: "2024-09-23" --- # ANNUAL MAINTENANCE AND REACTIVE REPAIRS MAINTENANCE SERVICES FOR EXISTING HEATING INSTALLATIONS Buyer: SOUTHSIDE HOUSING ASSOCIATION LTD Current stage: Award OCID: ocds-h6vhtk-046f2f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046f2f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-046f2f.json) ## Summary Southside Housing Association Ltd. is inviting bids for a contract titled "Annual Maintenance and Reactive Repairs Maintenance Services for Existing Heating Installations" within the Cardonald and Pollokshields areas of Glasgow. This service contract, classified under "Repair and maintenance services of electrical and mechanical building installations" (CPV Code: 50710000), spans two years from 1st October 2024 to 30th September 2026. The procurement process, which follows an open procedure, is currently in the active tender stage. Key dates include the deadline for bid submissions on 25th July 2024 at 12:00 BST, with a Meet the Buyer/Site Visit Event scheduled for 21st June 2024. This contract addresses routine and reactive maintenance of various heating installations, including Air Source Heat Pumps, Heat Interface Units, and Unvented Cylinders, across approximately 697 properties. This tender presents significant business growth opportunities, particularly for companies specialising in HVAC maintenance and emergency repair services. To meet the requirements, businesses should be certified in MCS Service, FGas, and have memberships with NICEIC or SELECT, among others. Annual maintenance and reactive repair services are in high demand, making it an ideal opportunity for businesses looking to expand their service offerings to multiple types of heating installations and to ensure continuity over a possibly extended five-year contract. Businesses that can demonstrate experience with similar contracts and have robust emergency response capabilities will find this tender especially advantageous. Additionally, the emphasis on key performance indicators and potential annual extensions further incentivises consistent high-performance delivery. ## Notice The Contract primarily involves providing an annual maintenance service and 24 hour a day 365 days a year reactive repairs maintenance service to existing heating installations throughout tenant occupied properties within the Cardonald and Pollokshields areas of Glasgow. The Contract duration is two years (twenty-four months) from the commencement date of 1st October 2024 until 30th September 2026, and will primarily include; Annual maintenance servicing of Air Source Heat Pump heating installations (approximately 175no properties); Annual maintenance servicing of Heat Interface Unit installation served by Communal Heating Installations (approximately 231no properties); Annual maintenance servicing of Unvented Cylinder Heating installations (approximately 291 properties) Operation and Condition Check of interconnected smoke detectors and heat alarms which shall be replaced by the Contractor where existing alarms are missing; and An annual reactive maintenance repairs service including replacement of defective parts and components (replacement parts and components up to the value of 100GBP per property) including any part or components requiring replacement that are identified during the annual maintenance service visits to Air Source Heat Pump and Heat Interface Unit installations served by Communal Heating properties only (approximately 406no properties). Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of three years and an overall maximum contract period of five years. ### Lot Information Lot 1 Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor. Renewal: May take up option of twelve month extensions up to a maximum of three further years (2026-2029) at an estimated value 84000 GBP (excluding VAT) per annum ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/030346-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Sep 2024 | | Submission deadline | 11 Jul 2024 | | Future notice date | Not specified | | Award date | 23 Sep 2024 | | Contract period | Not specified | | Recurrence | 2026 at the earliest if the optional 12 month extensions are not applied | ## Values | Field | Value | | --- | --- | | Tender value | £420,000 | | Lots value | £420,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTHSIDE HOUSING ASSOCIATION LTD | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G51 4EB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Cardonald | | Westminster constituency | Paisley and Renfrewshire North | | Delivery location | TLM82 Glasgow City | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 42 - Industrial machinery - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work - 50 - Repair and maintenance services - 71 - Architectural, construction, engineering and inspection services ### Codes - 39715000 - Water heaters and heating for buildings; plumbing equipment - 39715200 - Heating equipment - 39721310 - Air heaters - 42131110 - Central-heating radiator valves - 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery - 42511110 - Heat pumps - 42530000 - Parts of refrigerating and freezing equipment and heat pumps - 42533000 - Parts of heat pumps - 44115200 - Plumbing and heating materials - 44115220 - Heating materials - 44163121 - Heating pipes - 44620000 - Central-heating radiators and boilers and parts - 44621110 - Central-heating radiators - 44621112 - Parts of central-heating radiators - 45259300 - Heating-plant repair and maintenance work - 45315000 - Electrical installation work of heating and other electrical building-equipment - 45331000 - Heating, ventilation and air-conditioning installation work - 45331100 - Central-heating installation work - 50710000 - Repair and maintenance services of electrical and mechanical building installations - 50721000 - Commissioning of heating installations - 71314310 - Heating engineering services for buildings ## Release History - 23 Sep 2024 at 14:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030346-2024 - 13 Jun 2024 at 10:37 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018299-2024 - 11 Jun 2024 at 15:54 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018082-2024 ## Notice URLs - http://www.southside-ha.org - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000769163 - https://mcscertified.com - https://www.publiccontractsscotland.gov.uk - https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046f2f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046f2f.json.