---
title: "Provision of Secure Offsite Storage and Management of Records"
ocid: "ocds-h6vhtk-046f3d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046f3d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046f3d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046f3d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2024-09-02"
---

# Provision of Secure Offsite Storage and Management of Records

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-046f3d

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## Summary

The Scottish Police Authority sought the services of a single supplier for the "Provision of Secure Offsite Storage and Management of Records." The contract involved the secure collection, retrieval, indexing, intellectual control, physical storage, and disposal of both current and future records. Located in the UKM region, specifically Glasgow, the procurement process followed an open procedure and had an initial closing date of 15th July 2024. The procurement aimed to foster compliance with ISO 27001 standards for information management and other legal requirements. The tender was awarded to Restore Plc Document Management Services Division on 2nd September 2024, with a contract valued at £632,679.56.

This tender presents a significant opportunity for businesses specialising in records management and secure data handling. Companies with experience in managing secure offsite storage solutions and providing robust cataloguing systems would find this particularly beneficial. The importance of compliance with stringent vetting standards indicates a preference for firms already familiar with high-security environments, making it an excellent prospect for businesses in the IT and security sectors. Additionally, the focus on community benefits, such as targeted recruitment and SME engagement, suggests that companies offering these value-added services could have a competitive advantage.

## Notice

The Authority is seeking a Single Supplier to apply appropriate processes for the secure collection/retrieval of boxed records and the indexing, intellectual control, physical storage and disposal of the Authority's current records and for any new records that may occur throughout the lifetime of the Contract.

### Lot Information

Lot 1

The appointed Contractor will be required to transfer and store all existing boxes currently held by the Authority at a single location and transfer existing management information relating to the boxes to their secure, online, cataloguing and management system. The appointed Contractor will also be required to deliver the following services throughout the term of the contract: - Store boxed records at a secure off-site location/s. - Provide a secure, online, cataloguing and management system accessible by the Authority's staff at their place of work (remote access). - Deliver and retrieve boxed records to locations defined within the ITT. - Ensure all records are indexed and searched for at box and file level. - Ensure all records are boxed in A4 or A3 sized boxes. - Supply and deliver suitable flat packed boxes and lids for the storage of the records. - Provide management information electronically to the Authority. - Provide secure destruction of boxes to the Authority's minimum standards. Please see attached ITT docs for full information.

Renewal: Contract is for an initial period of 3 years, with 1 x optional extension period of up to 12 months - to be taken at the sole discretion of the authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027903-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Sep 2024 |
| Submission deadline | 15 Jul 2024 |
| Future notice date | Not specified |
| Award date | 1 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £650,000 |
| Lots value | £650,000 |
| Awards value | Not specified |
| Contracts value | £632,679 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 1DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Govan |
| Westminster constituency | Glasgow South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RESTORE PLC DOCUMENT MANAGEMENT SERVICES DIVISION |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 2 Sep 2024 at 11:34 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027903-2024
- 12 Jun 2024 at 07:52 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018107-2024

## Notice URLs

- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000768657
- https://www.publiccontractsscotland.gov.uk
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046f3d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046f3d.json.