---
title: "TC 1194 Digitalisation of Registrars Certificates"
ocid: "ocds-h6vhtk-046fb8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046fb8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-046fb8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-046fb8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "MANCHESTER CITY COUNCIL"
published: "2025-02-20"
---

# TC 1194 Digitalisation of Registrars Certificates

Buyer: MANCHESTER CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-046fb8

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## Summary

Manchester City Council (MCC) has initiated the procurement process for the digitalisation of registrar certificates, under the tender title "TC 1194 Digitalisation of Registrars Certificates." This project falls under the industry category of "Software package and information systems" (CPV code 48000000), aiming to digitise 100 years' worth of physical birth, death, and marriage certificates held by MCC. The location for this procurement is in the UKD3 region. The process is currently at the active tender stage, with an open procedure procurement method. Key dates include the deadline for electronic submissions via the e-business portal—the Chest—by 11am on 15th July 2024. The contract is expected to commence in February/March 2025 and will last for three years with an option to extend for up to two additional years. The total estimated value of the contract is £260,000 GBP.

This tender offers significant opportunities for businesses specialising in digitisation services and software solutions. Companies with expertise in imaging software, data storage, and search capabilities are best suited to compete. The project requires not only the digital conversion of physical records but also the implementation of a robust system for storing and searching these digital records. Furthermore, the successful supplier must contribute to the local economic and social regeneration, achieving points in areas like social value and environmental carbon reduction. This is a valuable opportunity for businesses looking to expand their client base, particularly SMEs with innovative solutions in digitisation and IT services.

## Notice

Manchester City Council (MCC) currently holds 100 years' worth of physical birth, death, and marriage certificates on site. Some of these registers predate any electronic forms of registration and as such are irreplaceable and invaluable. If lost or destroyed, then the record is gone forever. MCC is about to embark on a project to digitise the physical registers and improve current processes via the adoption of imaging software. MCC have a requirement for a third party to both digitise the physical records and provide a solution to store and search the digital records.

### Lot Information

Lot 1

Manchester City Council (MCC) currently holds 100 years' worth of physical birth, death, and marriage certificates on site. Some of these registers predate any electronic forms of registration and as such are irreplaceable and invaluable. If lost or destroyed, then the record is gone forever. MCC is about to embark on a project to digitise the physical registers and improve current processes via the adoption of imaging software. MCC have a requirement for a third party to both digitise the physical records and provide a solution to store and search the digital records. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including online questionnaire, via the on-line portal by 11am on 15th July 2024 as referred to in IV.2.2.

Renewal: The Contract period will be for 3 years with the option to extend for up to an additional 2 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/006229-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Feb 2025 |
| Submission deadline | 15 Jul 2024 |
| Future notice date | Not specified |
| Award date | 17 Feb 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £260,000 |
| Lots value | £260,000 |
| Awards value | Not specified |
| Contracts value | £287,150 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MANCHESTER CITY COUNCIL |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M60 2LA |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Piccadilly |
| Westminster constituency | Manchester Central |
| Delivery location | TLD3 Greater Manchester |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MICROFORM IMAGING |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 20 Feb 2025 at 13:58 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006229-2025
- 13 Jun 2024 at 12:08 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018323-2024

## Notice URLs

- http://www.manchester.gov.uk
- http://www.the-chest.org.uk/
- https://www.judiciary.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-046fb8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-046fb8.json.