---
title: "Provision of Goods and Services relating to Archiving & Related Document Management Services"
ocid: "ocds-h6vhtk-047018"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047018"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-047018.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-047018.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "POST OFFICE LIMITED"
published: "2024-06-14"
---

# Provision of Goods and Services relating to Archiving & Related Document Management Services

Buyer: POST OFFICE LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-047018

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047018)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-047018.json)

## Summary

The Post Office Limited, a central purchasing body based in London, United Kingdom, has awarded a contract for the provision of goods and services relating to archiving & related document management services. The procurement stage was an award procedure without prior publication of a call for competition. The contract was signed on 31st March 2023, with Offsite Archive Storage & Integrated Services UK Limited (OASIS UK) as the active supplier. The location for delivery is Wincham Business Park, Wincham, Northwich, Cheshire CW9 6GB. The industry category is services, specifically archive services.

This tender presents opportunities for businesses specialising in document management solutions and archive services. Companies with expertise in scanning, storage, encryption, and secure disposal of documents would be well-suited to compete. The contract value amounts to £1,946,411 in GBP. With a focus on providing end-to-end document management solutions, businesses can leverage this contract to expand their service offerings and enhance their capabilities within the archive services industry.

## Notice

The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.

### Lot Information

Lot 1

The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.

Options: 2 years extension

### Procurement Information

The existing Archiving & Related Document Management Services agreement with OASIS ended on the 31st of March 2023. The initial plan was to extend the agreement by one year However additional spend on HMU/GLO archiving projects, Procurement direct awarded against the new ESPO 390_22 Framework Archiving & Related Document Management Services for an initial two-year period, with option to extend by a further 2 years (2+2)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018473-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jun 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,946,411 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | POST OFFICE LIMITED |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC2V 7ER |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | City of London |
| Electoral ward | Bassishaw |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OFFSITE ARCHIVE STORAGE & INTEGRATED SERVICES UK LIMITED (OASIS |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92512000 - Archive services

## Release History

- 14 Jun 2024 at 13:18 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018473-2024

## Notice URLs

- https://www.postoffice.co.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047018. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-047018.json.