--- title: "Christmas Illuminations - Portsmouth" ocid: "ocds-h6vhtk-0471a8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0471a8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0471a8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0471a8.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2024-06-20" --- # Christmas Illuminations - Portsmouth Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-0471a8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0471a8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0471a8.json) ## Summary The Portsmouth City Council is seeking tenders for the provision, service, maintenance, installation, and storage of Christmas Illuminations in key retail centres. The Council aims to award the contract by 9th August 2024 with a commencement date of 30th August 2024. The available budget for the first year is £61,000 excluding VAT, with additional funding for new equipment purchases. This tender opportunity for the Christmas Illuminations project in Portsmouth presents business growth opportunities for suppliers experienced in public lighting installations, maintenance services, storage, and technical testing. The procurement process is in the 'Open Procedure' stage according to the Public Contracts Regulations (2015), with key dates including tender return deadline on 15th July 2024 and contract award on 9th August 2024. Businesses in the lighting industry and related services are well-suited to compete in this tender. ## Notice Portsmouth City Council, ("the Council") is inviting tenders from suitably experienced and qualified Suppliers for the provision, service, maintenance, installation and storage of Christmas Illuminations and associated items to enhance the festive season in a number of key retail centres in Portsmouth. The successful supplier will be required to work in partnership with the Council on an open book basis to review the illuminations offer on a yearly basis, to ensure that funds are used to effectively maintain, improve, replace, and add to the inventory. The existing inventory and additions agreed over the contract period will remain the property of the Council, unless the Council opts at its discretion to switch to a partial or full hire scheme with the supplier over the term of the contract. The current contract expires on 30th August 2024. The Council is targeting to award the contract by Friday 9th August 2024 with a subsequent commencement date of Friday 30th August 2024. The Council has an available revenue budget of PS61,000 (excluding VAT) for the 1st year of the contract with an additional PS14,000 (excluding VAT) of CIL funding which can be used for new equipment purchases. The revenue budget per annum for future years of the contract is PS63,000 and there is currently no provision for inflationary increases. Beyond any potential impacts of inflation the budget could also be impacted by any decisions to increase or reduce the size and scope of Christmas illuminations within the city - e.g. addition or removal of sites. No guarantee of further CIL capital funding can be provided but based upon current and historical allocations the Council has included for an average non-binding value per annum value of PS15,000 from year 2. Capital funding can be significantly variable with higher and lower amounts allocated each year. Payments will be invoiced by the Supplier at three milestone points during the year: post takedown and pre installation, and post installation. The initial Contract period will be for four years and 7 months with possibility of extending the term by five years in increments to be agreed of no less than one [1] year and no more than five. The maximum total term of nine years and seven months is subject to the agreement and performance of both parties. In the event that all extension options are taken up and no inflationary increases or significant scheme additions are applied the value of the contract based upon the revenue budget solely would be approximately PS628,000. Taking into account current CIL funding and on average estimates the value of the contract could then increase to PS777,000. All value estimates referred to are to be viewed as non-binding and do not commit the council to allocating specific budget levels or cap the maximum value of funding which can be allocated to the contract. The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement programme is set out below: * Procurement documents available on In-tend - Thursday 20th June 2024 * Bidders Briefing - Friday 28th June 2024 at 14:30 * Deadline for requests for clarification - Wednesday 3rd July at 23:59 * Tender return deadline - Monday 15th July at 12:00 * Site Visits - Monday 22nd & Tuesday 23rd July 2024 * Award decision notified to bidders - Friday 26th July 2024 * Standstill period starts - Monday 29th July 2024 * Standstill period ends - Thursday 8th August 2024 23:59 * Contract award - Friday 9th August 2024 * Mobilisation - Friday 9th August 2024 * Start of contract - Friday 30th August 2024 The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home ### Lot Information Lot 1 See II.1.4. Short description above and detailed requirements set out within the procurement documentation freely accessible via the Council's e-sourcing solution In-tend. Options: The initial Contract period will be for four years and 7 months with possibility of extending the term by five years in increments to be agreed of no less than one [1] year and no more than five. The maximum total term of nine years and seven months is subject to the agreement and performance of both parties. Renewal: The initial Contract period will be for four years and 7 months with possibility of extending the term by five years in increments to be agreed of no less than one [1] year and no more than five. The maximum total term of nine years and seven months is subject to the agreement and performance of both parties. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/019107-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Jun 2024 | | Submission deadline | 15 Jul 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Spring 2028 in the event that contract extension options are not taken up. | ## Values | Field | Value | | --- | --- | | Tender value | £777,000 | | Lots value | £777,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | PORTSMOUTH | | Post town | Portsmouth | | Postcode | PO1 2AL | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ31 Portsmouth | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 45 - Construction work - 50 - Repair and maintenance services - 63 - Supporting and auxiliary transport services; travel agencies services - 71 - Architectural, construction, engineering and inspection services ### Codes - 31522000 - Christmas tree lights - 31527200 - Exterior lights - 31527260 - Lighting systems - 39298910 - Christmas tree - 45311000 - Electrical wiring and fitting work - 45316100 - Installation of outdoor illumination equipment - 50232000 - Maintenance services of public-lighting installations and traffic lights - 50232110 - Commissioning of public lighting installations - 63120000 - Storage and warehousing services - 71632000 - Technical testing services ## Release History - 20 Jun 2024 at 17:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019107-2024 ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/home - https://intendhost.co.uk/portsmouthcc/aspx/home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0471a8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0471a8.json.