---
title: "Provision of a Financial Management System"
ocid: "ocds-h6vhtk-0471d8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0471d8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0471d8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0471d8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "RUNNYMEDE BOROUGH COUNCIL"
published: "2024-12-03"
---

# Provision of a Financial Management System

Buyer: RUNNYMEDE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0471d8

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## Summary

Runnymede Borough Council is conducting a public procurement process for the provision of a new Financial Management System, classified under the "Financial analysis software package" industry category (CPV 48441000). The project, located at the Runnymede Civic Centre in the UK’s South East region (UKJ25), aims to replace the existing Total Finance system, which has been in place since 2003. The procurement method used is the Restricted procedure, and key dates include the tender period ending on 22nd July 2024 and the contract being signed on 3rd December 2024. The contract, valued at £1,634,196, entails the initial ten-year term with potential extensions up to five years.

This tender offers significant opportunities for businesses specialising in financial management software solutions, particularly those with proven capabilities in providing high-performing, integrated financial systems. Given the selective procurement method, businesses with a strong track record in delivering quality and cost-effective solutions will be well-suited to compete. The tender process includes criteria focusing on quality (60%) and price (40%), making it an attractive opportunity for SMEs like TechnologyOne UK Ltd, which has already been awarded the contract, to demonstrate their expertise and capacity for support and maintenance. Such projects can lead to long-term business growth and an enhanced reputation in the public sector market.

## Notice

This Selection Questionnaire (SQ) is to assist the council in identifying which suppliers to invite to tender for the provision of a Financial Management System.The council is tendering for a high performing, quality Financial Management System to include support and maintenance for an initial term of ten years with the option to extend for a further 5 x 12-month periods.

### Lot Information

Lot 1

The council is tendering to replace its existing Financial Management System, Total Finance, in place since 2003. Total Finance contains the integrated General Ledger, Budgeting module, Cashbook, Creditors Ledger, Debtors Ledger, and Purchase Ordering P2P (Purchase to Pay) system

Renewal: N/A

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/038898-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Dec 2024 |
| Submission deadline | 22 Jul 2024 |
| Future notice date | Not specified |
| Award date | 3 Dec 2024 |
| Contract period | 25 Nov 2024 - 24 Nov 2039 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,000,000 |
| Lots value | £2,000,000 |
| Awards value | Not specified |
| Contracts value | £1,634,196 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RUNNYMEDE BOROUGH COUNCIL |
| Locality | ADDLESTONE |
| Post town | Kingston upon Thames |
| Postcode | KT15 2AH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Runnymede |
| Electoral ward | Addlestone South |
| Westminster constituency | Runnymede and Weybridge |
| Delivery location | TLJ25 West Surrey |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TECHNOLOGYONE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48440000 - Financial analysis and accounting software package
- 48441000 - Financial analysis software package
- 48442000 - Financial systems software package
- 48812000 - Financial information systems

## Release History

- 3 Dec 2024 at 12:38 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038898-2024
- 21 Jun 2024 at 11:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019170-2024

## Notice URLs

- http://www.runnymede.gov.uk
- http://www.sesharedservices.org.uk/esourcing

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0471d8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0471d8.json.