---
title: "AI Transcribing Software"
ocid: "ocds-h6vhtk-0472c5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0472c5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0472c5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0472c5.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "LOCALA COMMUNITY PARTNERSHIPS CIC"
published: "2024-06-26"
---

# AI Transcribing Software

Buyer: LOCALA COMMUNITY PARTNERSHIPS CIC  
Current stage: Planning  
OCID: ocds-h6vhtk-0472c5

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0472c5.json)

## Summary

The Locala Community Partnerships CIC is planning a procurement process for AI Transcribing Software. Locala is an independent Community Interest Company providing NHS community services across Kirklees, Bradford, Calderdale, and Manchester. They are seeking software to enhance medical transcription efficiency and accuracy. The deadline for expressing interest is Tuesday 9th July '24. The procurement falls under the services category.

This tender for AI Transcribing Software by Locala offers opportunities for software providers with experience in the healthcare domain and proven certifications. Businesses with cloud-based solutions, expertise in medical data security, and a track record of successful implementations in healthcare settings would be well-suited to compete. The tender aims to improve the transcription services provided by Locala and requires high accuracy, compliance with healthcare regulations, and robust data encryption.

## Notice

Locala Community Partnerships CIC (Locala) is an independent Community Interest Company providing NHS community services across Kirklees, Bradford, Calderdale and Manchester. We deliver services from over 50 locations and most of our clinical colleagues are mobile workers visiting patients at home. Our care and support are provided at home and in clinics, schools, and health centres by our team of health visitors, district nurses, therapists, and other dedicated health care professionals. We currently employ approximately 1500 people.

www.locala.org.uk

Locala is seeking to procure AI transcribing software to enhance the efficiency and accuracy of our medical transcription services. The desired software should meet specific criteria to ensure high performance and suitability for diverse clinical applications.

### Lot Information

Lot 1

Locala Community Partnerships CIC (Locala) is an independent Community Interest Company providing NHS community services across Kirklees, Bradford, Calderdale and Manchester. We deliver services from over 50 locations and most of our clinical colleagues are mobile workers visiting patients at home. Our care and support are provided at home and in clinics, schools, and health centres by our team of health visitors, district nurses, therapists, and other dedicated health care professionals. We currently employ approximately 1500 people.

www.locala.org.uk

Description:
Locala is seeking to procure AI transcribing software to enhance the efficiency and accuracy of our medical transcription services. The desired software should meet specific criteria to ensure high performance and suitability for diverse clinical applications.

Requirements:

1. Regulations and Compliance:

- Must comply with all relevant UK and EU data protection regulations & GDPR and registered with the ICO.
- Adherence to industry standards for medical data security and confidentiality is mandatory.
- Must possess NHS Digital certification, ensuring compliance with NHS standards.

2. Qualifications and Certifications:

- The product must have proven certifications in the healthcare domain.
Essential Criteria:
- NHS - DCB0129 Certified
- DTAC (Digital Technology Assessment Criteria)
- DSPT (Data Security and Protection Toolkit)
- ISO 27001 certification for information security management.
- Data Protection Impact Assessment (DPIA)

3. Product Specifications:

The service must be an "ambient" AI clinical documentation scribe, with the ability to listen to conversations between clinicians and patients and generate clinical notes.
- The software must be a browser-based service, readily available for deployment.
- It should offer real-time transcription capabilities via a web browser using either in built or external mic and have mobile capability through mobile browsers.
- The service must have high accuracy, a manual recording feature and transcribing on demand.
- The service should support various medical specialisms and allow users to select or amend specific services or specialisms as needed.
- It should offer flexibility in the format of transcriptions, allowing transcriptions to be tailored into brief, extended, or detailed formats, and allow the user to structure the notes in medical formats such as SOAP (Subjective, Objective, Assessment, and Plan) and HMP (History and Physical) formats.
- Integration capability with existing electronic health record (EHR) systems e.g., SystmOne, is optional currently but will be a requirement in the future but must have inbuilt copy-paste functionality.
- Must provide user-friendly interfaces and ease of use for clinical staff.

4. Technical Requirements:

- The solution must be cloud-based, with robust data encryption both at rest and in transit.
- Scalability to manage large volumes of data and multiple simultaneous users.
- Regular updates and maintenance support included.

5. Vendor Qualifications:

- Vendors must demonstrate a history of successful implementations in similar healthcare settings.

6. Security:

- UK Cyber Essentials certified.
- UK Hosted
- Demonstrable Penetration testing with result documentation. 
- End to end encryption of clinical sessions. 

For our information only please can you log your interest by emailing katy.cooney@locala.org.uk and andrea.mycoe@locala.org.uk by Tuesday 9th July '24. Additional information: For our information only please can you log your interest by emailing katy.cooney@locala.org.uk and andrea.mycoe@locala.org.uk by Tuesday 9th July '24.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/019558-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jun 2024 |
| Submission deadline | Not specified |
| Future notice date | 1 Sep 2024 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LOCALA COMMUNITY PARTNERSHIPS CIC |
| Locality | BATLEY |
| Post town | Wakefield |
| Postcode | WF17 5PW |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE44 Calderdale and Kirklees |
| Local authority | Kirklees |
| Electoral ward | Batley East |
| Westminster constituency | Dewsbury and Batley |
| Delivery location | TLE44 Calderdale and Kirklees |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 26 Jun 2024 at 14:13 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/019558-2024

## Notice URLs

- https://health-family.force.com/s/Welcome
- https://www.locala.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0472c5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0472c5.json.