--- title: "Maintenance, repair and inspection of grounds maintenance plant and equipment." ocid: "ocds-h6vhtk-0472f4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0472f4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0472f4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0472f4.json" source: "Find A Tender Service" current_stage: "Award" buyer: "BELFAST CITY COUNCIL" published: "2024-12-03" --- # Maintenance, repair and inspection of grounds maintenance plant and equipment. Buyer: BELFAST CITY COUNCIL Current stage: Award OCID: ocds-h6vhtk-0472f4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0472f4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0472f4.json) ## Summary Belfast City Council has awarded the contract for the maintenance, repair, and inspection of grounds maintenance plant and equipment. This procurement process was conducted under the open procedure and falls within the services category, specifically repair and maintenance services of machinery (CPV code 50530000). The location for the delivery of services is the Belfast City Council area (UKN06), and the total contract value is GBP 800,000. The contract was signed on 3rd December 2024, with initial services covering a period of three years, extendable by up to two years based on performance and funding. The award was made to Keys Brothers, a supplier based in Hillsborough. This tender presents significant business growth opportunities, especially for businesses involved in machinery maintenance and repair services. SMEs with the capability to provide comprehensive maintenance, repair, and inspection services are well-suited to compete for such contracts. The procurement criteria included quality, social value, and price, which highlights the importance of delivering high-quality services while also considering cost-effectiveness and social impact. This allows businesses to showcase their strengths in these areas, potentially leading to further collaborative opportunities with regional authorities like Belfast City Council. ## Notice This ITT was issued by the Council in connection with a competitive procurement being conducted in accordance with the Regulations. The Council invited Tenders from suitably qualified and experienced economic operators 'Bidders' for the provision of a comprehensive maintenance, repair and inspection service of a wide range of grounds maintenance equipment. This ITT set out the information which was required by the Council to assess the suitability of Bidders' experience, organisational and financial standing to meet the ITT requirement. In addition to this, quality, social value, and pricing proposals were also assessed before contract award . ### Lot Information Lot 1 This Contract is for the provision of a comprehensive maintenance, repair and inspection service of a range of grounds maintenance equipment for the Council. The Service shall ensure that all applicable equipment is maintained, repaired and inspected as required to ensure they are of a safe and satisfactory standard for the purpose for which they are intended. The Service shall include, but not limited to, the following aspects: inspection, safety checks, servicing, workshop repair, on-site repair, standby arrangements , preparation of service schedules, maintenance of work records, provision of safe custody, care and insurance of equipment whilst waiting for, during and after repair, service or maintenance work, or awaiting collection from same. Additional information: Values included in this notice include for potential options and future price rises in line with market conditions. Options: The Contract shall be effective from the date of award of Contract for an initial period of 3years. The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - Other equipment/vehicle/plant maintenance, repair or servicing services provided the Contractor has the capacity and capability to do so. Additional equipment or types of equipment not currently listed in Annexe 1. Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, etc; Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove equipment from the Contract in line with the Council's requirements. Where the Council identifies an additional equipment to be added, the Contractor will be expected to price based on similar equipment/ service tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Public Contracts Regulations. Renewal: The Contract shall be effective from the date of award of Contract for an initial period of 3years. The Council reserves the right to extend/renew the Contract up to a further 2 years. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/038866-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Dec 2024 | | Submission deadline | 2 Aug 2024 | | Future notice date | Not specified | | Award date | 3 Dec 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,000,000 | | Lots value | £1,000,000 | | Awards value | Not specified | | Contracts value | £800,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | BELFAST CITY COUNCIL | | Locality | BELFAST | | Post town | Northern Ireland | | Postcode | BT2 8DJ | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN06 Belfast | | Local authority | Belfast | | Electoral ward | Central | | Westminster constituency | Belfast South and Mid Down | | Delivery location | TLN06 Belfast | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | KEYS BROTHERS | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50530000 - Repair and maintenance services of machinery ## Release History - 3 Dec 2024 at 11:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038866-2024 - 27 Jun 2024 at 10:28 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019648-2024 ## Notice URLs - http://www.belfastcity.gov.uk - http://www.e-sourcingni.bravosolution.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0472f4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0472f4.json.