--- title: "YPO - 001206 Vending Machine and Water Cooler Solutions" ocid: "ocds-h6vhtk-047347" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047347" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-047347.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-047347.json" source: "Find A Tender Service" current_stage: "Award" buyer: "YPO" published: "2025-01-08" --- # YPO - 001206 Vending Machine and Water Cooler Solutions Buyer: YPO Current stage: Award OCID: ocds-h6vhtk-047347 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047347) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-047347.json) ## Summary YPO is in the process of procuring a framework agreement for Vending Machine and Water Cooler Solutions. This procurement encompasses multiple sectors including education, NHS, local authorities, emergency services, and other government-funded bodies across the UK. This framework, active as of 17th December 2024, is aimed at securing the supply, restocking, and maintenance of various vending solutions. Key categories under this framework include snack and drink vending machines, hot food solutions, hot and cold beverage dispensers, juice and water coolers, reverse vending solutions, and innovative technologies. The framework period spans until 16th December 2026, with potential extensions up to 16th December 2028 depending on market conditions and performance reviews. The open procurement method ensures a fair selection based on quality (40%), cost (45%), and social value/sustainability (15%). This tender presents significant opportunities for businesses specialising in vending solutions, offering a chance to secure substantial contracts through a reputable framework agreement. Suitable candidates for this tender include suppliers of vending machines, water coolers, and innovative dispensing solutions who can meet strict quality and performance standards. Companies looking to expand their client base within public sector markets will benefit from the extensive reach of the YPO framework, which facilitates direct orders from end customers. Small and medium enterprises (SMEs) are strongly encouraged to participate, given the diverse needs and high value of contracts awarded across multiple lots, offering considerable potential for business growth and increased market exposure. ## Notice YPO are looking for Providers to be appointed onto a Framework Agreement for the supply and probable re-stocking and maintenance of of Vending, Dispensing and Water Cooler Solutions for use in the education market, local authority sectors, NHS, Emergency Services and all Government funded bodies. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Provider and the Provider delivered direct to the end customer. ### Lot Information Vending Solutions This lot will include chilled and non-chilled Snack Machines, Drinks machine and Carousel Machines to fulfil vending and unattended retail solutions for the provision of ambient and chilled drinks and ambient and chilled food items. Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. Unattended Retail Solutions (Hot Food) This lot will include machines that deliver food in a ready or nearly ready to eat manner. This may be to produce 24 hour feeding for customers. Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. Hot Beverage Solutions This lot will include hot drinks machines that dispense cups where appropriate and have a no cup option. Customers can choose from both free standing and table top hot drink machines with either plumbed in or bean to cup or sachet. Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. Juice Dispensing Solutions This lot covers Juice Dispensing machines both free standing and table top. Juice Dispensing Machines cover, but not limited to: Fresh Juice Dilute Juice Smoothies & Milkshakes Fizzy Drinks Sparkling Water Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. Reverse Vending Solutions A machine which undertakes 'reverse vending' that essentially takes back back a product to be disposed of correctly. There may be an exchange for the product which could be but not limited to: Money Token Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. Water Cooler Solutions This lot covers water dispensing machines either plumbed in or bottle fed. Customers may require two temperature options, chilled and room temperature. Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. Innovative Solutions This lot has the scope for providers to offer customers new and innovative machines and technologies that are not covered in the above lots but fit within the scope of this Framework. These solutions must adhere to all relevant legislative standards. YPO reserve the right to deem if the suppliers offering fits within the scope of the procurement or not. Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. Multi-Category This lot allows customers to buy from two or more lots listed above. Customers may award a contract to a single supplier or award the lots separately. In case of awarding one supplier, only the providers on all lots included in the Call-Off will be able to participate. If the customer wishes to award the lots separately all providers on the relevant lots will be able to participate. Options: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). Renewal: There is a possibility that this framework will be renewed after 3.5 years from the commencement date. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/000523-2025 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jan 2025 | | Submission deadline | 29 Jul 2024 | | Future notice date | Not specified | | Award date | 6 Dec 2024 | | Contract period | 1 Sep 2024 - 1 Sep 2028 | | Recurrence | There is a possibility that this framework will be renewed after 3.5 years from the commencement date. | ## Values | Field | Value | | --- | --- | | Tender value | £100,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £100,000,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | YPO | | Locality | WAKEFIELD | | Post town | Wakefield | | Postcode | WF2 0XE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE45 Wakefield | | Local authority | Wakefield | | Electoral ward | Wrenthorpe and Outwood West | | Westminster constituency | Wakefield and Rothwell | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 17 | | Supplier names | ALPINE VENDING; BWT; CULLIGAN (UK; DANCING GOAT COFFEE; I4C VENDING; LIVEWELL VENDING; MIX&VEND; NORTH WEST VENDING; OPTIONS MANAGEMENT; REFRESHMENT SYSTEMS; SELECTA (UK; SELECTA (UK AND IRELAND; THE HEAVENLY COFFEE; THIRST LINK (MGB; THIRSTY WORK; TRUEDOSE TECHNOLOGIES LTD T/A GENERATION JUICE; WILKES VENDING SERVICES | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 42 - Industrial machinery ### Codes - 31141000 - Water coolers - 42933000 - Vending machines ## Release History - 8 Jan 2025 at 14:42 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000523-2025 - 30 Jul 2024 at 08:10 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023701-2024 - 23 Jul 2024 at 09:39 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022798-2024 - 28 Jun 2024 at 09:35 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019771-2024 ## Notice URLs - http://www.ypo.co.uk/ - https://procontract.due-north.com/ - https://www.ypo.co.uk/about/customers/permissible-users ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047347. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-047347.json.