--- title: "Joint Local Plan Digital Tool" ocid: "ocds-h6vhtk-04789f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04789f" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04789f.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04789f.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "DELT SHARED SERVICES LIMITED" published: "2024-07-01" --- # Joint Local Plan Digital Tool Buyer: DELT SHARED SERVICES LIMITED Current stage: Tender OCID: ocds-h6vhtk-04789f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04789f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04789f.json) ## Summary The procurement process is for the acquisition of a Joint Local Plan Digital Tool by Delt Shared Services Limited. The tool aims to modernize site assessment processes within plan making, enhancing efficiency and sustainability objectives. This tender, classified under the goods category, involves a 4-year contract with a two one-year extension for a GIS platform. The tender deadline for electronic submissions is 1st August 2024, with a contract value of £150,000. The procurement method is an open procedure with an award criteria based on Commercial Offering, Submission, and Demonstration and Presentation. This procurement opportunity presents a chance for software companies specializing in GIS platforms to compete and offer solutions meeting the outlined requirements. Businesses providing user-friendly GIS interfaces, seamless GIS integration, robust data collection capabilities, and comprehensive collaboration features are well-suited to excel in this tender. The emphasis on customization, scalability, performance, and security in the solution required creates opportunities for vendors offering innovative and reliable tools tailored to the needs of planning teams. ## Notice The basis of funding secured from DLUHC is to procure software to modernize and create efficiency savings in site assessment processes within plan making. These processes involve compiling large databases of land information within a given authority, testing against potential constraints, and considering sustainability objectives (e.g., improving transport, boosting housing, supporting infrastructure viability, and enhancing nature improvement). Manual work is time-consuming and increasingly impractical in the current economic climate. Therefore, JLP authorities aim to adopt new ways of working to provide service resilience and enable proactive engagement with the development industry and local communities. Existing GIS platforms have functionalities that could support these processes but are only usable by a few advanced users within each council. This limits their integration into the everyday workflow of planning officers. The funding aims to secure and trial a solution with existing or new suppliers to streamline the process for officers, making site assessment more agile and consistent in anticipation of planning reform and accelerated plan making timetables. ### Lot Information Lot 1 4 Year contract with two one year extension for a GIS Platform Requirements for a Site Assessment Solution for Planning Teams Using GIS Platforms User Interface and Experience (UI/UX) A user-friendly interface is crucial for planning teams with varying levels of technical expertise. The design should be intuitive, allowing easy navigation and use without extensive training. To accommodate field planners, the solution must have a responsive layout optimized for smartphones and tablets, ensuring seamless usability across different devices. Offline capability is essential, enabling full functionality without an internet connection and syncing data once connectivity is restored. Additionally, the platform should offer easy access to predesigned form templates, with tools for editing and customizing these templates as needed. GIS Integration Seamless integration with leading GIS platforms, such as ArcGIS, QGIS, and CadCorp, is necessary to leverage existing datasets and tools effectively. The solution should allow users to toggle various GIS layers, like zoning maps, topography, and land use, to facilitate comprehensive site analysis. Real-time data access is essential, ensuring that users can view and analyze the most current information available. Interoperability with popular mapping services like Google Maps and OpenStreetMap is also important for smooth operation. Detailed setup documentation should be provided to address any compatibility issues and ensure users can configure the system correctly. Data Collection and Input The solution must support the input of diverse site data formats, including shapefiles, GeoJson, CSV, text, photos, videos, and audio notes. Automatic geotagging of collected data ensures precise location tracking. Customizable forms are needed to suit various types of site assessments, such as environmental impact and zoning compliance. Changes to site assessment data should be accurately captured and documented, providing accountability by tracing modifications to specific users. The ability to flag individual site profiles and allow external reviews is crucial to prevent duplication and maintain version control. The platform should also support the upload of geospatial data from 'call for sites' exercises, and external parties should be able to enter and digitize site details directly. Templates for importing and exporting common data sets and batch processing features are necessary for streamlined operations. Finally, the system must validate imported data for accuracy, offering feedback and handling errors effectively. Navigation and Mapping GPS functionality is required for precise location tracking and navigation to specific sites. Interactive maps with features like pinch-to-zoom, pan, and rotate enhance usability. Routing capabilities are essential to guide users efficiently to site locations. The solution should allow the overlay of various types of site assessment data onto map layers, enabling users to visualize information in context. Customization options for the appearance of overlaid data, as well as the ability to interact with data directly on maps, are important for detailed analysis. Users should also be able to export and share visualized data layers and maps for collaboration and reporting purposes. Collaboration and Communication Real-time collaboration features enable team members to share data and insights instantly, fostering better teamwork. The platform should allow users to add comments, photos, and annotations to maps and data entries, facilitating detailed discussions. Real-time notifications keep team members updated on changes and important information, ensuring prompt communication. Comprehensive activity logs that record user activities, including login/logout times and data modifications, are essential for maintaining transparency and accountability. Reporting and Analysis Automated report generation based on collected data streamlines the reporting process, providing detailed site assessment reports. Tools for data visualization, such as charts and graphs, aid in analysis and decision-making. The solution should support exporting data and reports in various formats, including PDF, CSV, shapefiles, and GeoJson. Advanced assessment tools are needed to utilize planning data for site suitability analysis. The ability to save multiple iterations of development scenarios enables comparative analysis and informed decision-making. Security and Compliance Data security is paramount. The solution must ensure data encryption both in transit and at rest to protect sensitive information. Robust user authentication methods, such as two-factor authentication, are necessary to control access. Compliance with relevant data protection regulations and industry standards is essential. Adherence to accessibility standards like WCAG ensures that the solution is usable by all individuals, including those with disabilities. Customization and Scalability The solution should offer customizable features to tailor it to the specific needs of different planning teams. Scalability is important to handle increasing numbers of users and larger datasets effectively. A form builder supporting multipage forms with conditional logic is needed for organizing complex assessments. Distinct environments for testing, training, and live operations ensure smooth transitions and effective user training. Data synchronization between mobile devices and central databases is crucial for maintaining data consistency. Support and Training Comprehensive user support, including tutorials, documentation, and customer service, is essential for effective use of the solution. Training programs help users maximize the benefits of the platform. Onboarding assistance, such as guided tours for new users, facilitates a smooth introduction to the system. Dedicated account managers provide ongoing support and assistance with integration and customization. Regular updates ensure the long-term relevance and utility of the software. A robust ticketing system for user progress and reporting helps manage support requests efficiently. Performance and Reliability High performance is critical, ensuring that the solution remains responsive even with large datasets and complex operations. Reliability, with high availability and consistent performance, minimizes downtime and ensures continuous, dependable use. Meeting these requirements will empower planning teams to conduct thorough, efficient, and accurate site assessments using GIS platforms. Renewal: Two one year extensions. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/019893-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Jul 2024 | | Submission deadline | 1 Aug 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | £150,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DELT SHARED SERVICES LIMITED | | Locality | PLYMOUTH | | Post town | Plymouth | | Postcode | PL6 5QZ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK41 Plymouth | | Local authority | Plymouth | | Electoral ward | Moor View | | Westminster constituency | Plymouth Moor View | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 1 Jul 2024 at 08:29 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/019893-2024 ## Notice URLs - https://deltservices.com/ - https://procontract.due-north.com/Advert/Index?advertId=3ebe622b-d832-ef11-812c-005056b64545 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04789f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04789f.json.