--- title: "Cemetery & Crematorium Administration System" ocid: "ocds-h6vhtk-047c00" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047c00" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-047c00.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-047c00.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON" published: "2025-05-27" --- # Cemetery & Crematorium Administration System Buyer: THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON Current stage: Award OCID: ocds-h6vhtk-047c00 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047c00) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-047c00.json) ## Summary The City of London Corporation has issued a tender for the Cemetery & Crematorium Administration System, aiming to modernise their existing procedures with an integrated IT service focusing on consulting, software development, and support. The tender was launched as part of an open procedure and covers services within the IT category, taking place at the City of London Cemetery & Crematorium located on Aldersbrook Rd, London. The procurement process includes a core contract duration of five years, with an option to extend for an additional two years. The deadline for submission of bids was on 8th August 2024. This project signifies a crucial upgrade to improve the operations at the cemetery, currently visited by approximately 250,000 people annually. This tender offers ample opportunities for growth, particularly for businesses specialising in IT solutions, geospatial integrations, and software development. Companies capable of delivering a streamlined administration system with GIS mapping and financial system integration stand to benefit. Envisioned as a single source of truth, the new system promises to enhance efficiency and service delivery, necessitating expertise in database software packages and software copyright consultancy services. The open procedure provides a chance for diverse organisations to showcase their technical and commercial capabilities, contributing to an improved and modernised infrastructure within a significant public facility. ## Notice The City of London went to tender for a contract duration of 5 years with an option to extend for an additional 2 years. The City of London Cemetery and Crematorium is a major burial and cremation facility for Northeast London and part of Southwest Essex and is visited by around 250,000 people annually. Each year the City of London Cemetery and Crematorium carries out around 900 earth burials and 2600 cremations a year. The current burial and cremation administration system is used to record and manage burials and cremations. It has outlived its effectiveness due to the limited updates to the system. Hosted on the City of London network, this system frequently experiences crashes, lacks integration with other cemetery systems, and is outdated. Consequently, it fails to meet user requirements. The Cemetery also still relies on hand-drawn maps dating back to when the cemetery was first opened in 1856. The Cemetery requires an end-to-end admin management system that is fully integrated with GIS mapping. This system should serve as the single source of truth and seamlessly link customer accounts and databases. Furthermore, the Cemetery is interested in acquiring a system capable of integrating with the City's finance systems. This will ensure a streamlined and efficient operation, enhancing the overall management of the Cemetery. ### Lot Information Lot 1 This contract was procured via an Open FTS procedure. The City of London Cemetery and Crematorium is a major burial and cremation facility for Northeast London and part of Southwest Essex and is visited by around 250,000 people annually. Each year the City of London Cemetery and Crematorium carries out around 900 earth burials and 2600 cremations a year. The current burial and cremation administration system is used to record and manage burials and cremations. It has outlived its effectiveness due to the limited updates to the system. Hosted on the City of London network, this system frequently experiences crashes, lacks integration with other cemetery systems, and is outdated. Consequently, it fails to meet user requirements. The Cemetery also still relies on hand-drawn maps dating back to when the cemetery was first opened in 1856. The Cemetery requires an end-to-end admin management system that is fully integrated with GIS mapping. This system should serve as the single source of truth and seamlessly link customer accounts and databases. Furthermore, the Cemetery is interested in acquiring a system capable of integrating with the City's finance systems. This will ensure a streamlined and efficient operation, enhancing the overall management of the Cemetery. Options: The core contract terms is 60 months with the optional of an additional 24 month extension Therefore the potential contract length is 84 months. Please note that the contract value is up to PS280,000 per annum in line with the published Tender Documents and the published Terms & Conditions, for the entire 7 year duration (84 months). ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/027661-2025 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 27 May 2025 | | Submission deadline | 8 Aug 2024 | | Future notice date | Not specified | | Award date | 26 May 2025 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £280,000 | | Lots value | £280,000 | | Awards value | Not specified | | Contracts value | £337,035 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON | | Additional buyers | CITY OF LONDON CORPORATION | | Locality | LONDON | | Post town | Central London | | Postcode | EC2P 2EJ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI43 Haringey and Islington | | Local authority | Islington | | Electoral ward | Clerkenwell | | Westminster constituency | Islington South and Finsbury | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | GSS (NI) LIMITED (PLOTBOX | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48611000 - Database software package - 72000000 - IT services: consulting, software development, Internet and support - 79121100 - Software copyright consultancy services ## Release History - 27 May 2025 at 10:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027661-2025 - 9 Jul 2024 at 14:54 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020953-2024 ## Notice URLs - http://www.capitalesourcing.com - https://www.cityoflondon.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047c00. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-047c00.json.