--- title: "Unit4 SaaS Contract" ocid: "ocds-h6vhtk-047c77" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047c77" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-047c77.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-047c77.json" source: "Find A Tender Service" current_stage: "Award" buyer: "DUDLEY MBC" published: "2024-07-10" --- # Unit4 SaaS Contract Buyer: DUDLEY MBC Current stage: Award OCID: ocds-h6vhtk-047c77 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047c77) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-047c77.json) ## Summary The procurement process for the Unit4 SaaS Contract was conducted by DUDLEY MBC, a regional authority based in Dudley, United Kingdom. The contract falls under the services category with a main procurement method of 'limited' with an award procedure without prior publication of a call for competition. The contract was awarded to Unit4 Business Software Limited. The procurement stage has been completed, and the contract was signed on 18th March 2024 with a total value of 958,355 GBP. This tender for the Unit4 SaaS Contract presents opportunities primarily for businesses providing software-related services. Businesses offering cloud-based solutions and IT infrastructure services would be well-suited to compete for similar contracts in the future. The contract signifies an award procedure without prior publication, highlighting the potential for specialized service providers to secure contracts based on technical expertise rather than open competition. Understanding the regulatory framework around extreme urgency in public procurement can be beneficial for businesses aiming to navigate similar procurement processes in the future. ## Notice The Unit 4 Agresso (Business World Enterprise Resource Planning) application is the system used by the entire council for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole council. This award is lawful pursuant to Regulation 32 (2)(c) of the Public Contract Regulations 2015 insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with, and in accordance with Regulation 32(2)(b)(ii) because competition is absent for technical reasons. ### Lot Information Lot 1 The Unit 4 Agresso (Business World Enterprise Resource Planning) application is the system used by the entire council for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole council. This award is lawful pursuant to Regulation 32 (2)(c) of the Public Contract Regulations 2015 insofar as is strictly necessary where, for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with, and in accordance with Regulation 32(2)(b)(ii) because competition is absent for technical reasons. The following details the justification for this: Unit 4 timing of announcements regarding product changes, coupled with a 12-month timeframe to switch solutions, creates the urgency of the situation. The system is an essential part of the councils IT infrastructure would have a detrimental effect of the running of the council services. Unit 4 have mandated the switch and withdrawn support of the onpremise solution. It will not be possible for the application and the data to be hosted on premise in the future due to the availability of support for third party hosting. The Council could not have foreseen these events and no other economic provider would be able to provide this service At the present time it would be impossible for the council to procure and implement an alternative economic operator to provide this service. This is because, the supplier will no longer support the current on premise software beyond December 2024 and council risks a non-supported financial system. Therefore it is key that the council upgrades to the cloud software so stability of provision is ensured over the next few years to allow proper consideration of the above mentioned aspects. ### Procurement Information Unit 4 timing of announcements regarding product changes, coupled with a 12-month timeframe to switch solutions, creates the urgency of the situation. The system is an essential part of the councils IT infrastructure would have a detrimental effect of the running of the council services. Unit 4 have mandated the switch and withdrawn support of the on premise solution. It will not be possible for the application and the data to be hosted on premise in the future due to the availability of support for third party hosting. The Council could not have foreseen these events and no other economic provider would be able to provide this service At the present time it would be impossible for the council to procure and implement an alternative economic operator to provide this service. This is because, the supplier will no longer support the current on premise software beyond December 2024 and council risks a non-supported financial system. Therefore it is key that the council upgrades to the cloud software so stability of provision is ensured over the next few years to allow proper consideration of the above mentioned aspects. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/021170-2024 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Jul 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 18 Mar 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £958,355 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | DUDLEY MBC | | Locality | DUDLEY | | Post town | Dudley | | Postcode | DY1 9TD | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG36 Dudley | | Local authority | Dudley | | Electoral ward | St. James's | | Westminster constituency | Dudley | | Delivery location | TLG36 Dudley | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | UNIT4 BUSINESS SOFTWARE | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72260000 - Software-related services ## Release History - 10 Jul 2024 at 19:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/021170-2024 ## Notice URLs - https://www.dudley.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047c77. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-047c77.json.