---
title: "The Provision of Lecture Capture System"
ocid: "ocds-h6vhtk-047da3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047da3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-047da3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-047da3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE UNIVERSITY OF BIRMINGHAM"
published: "2024-07-16"
---

# The Provision of Lecture Capture System

Buyer: THE UNIVERSITY OF BIRMINGHAM  
Current stage: Award  
OCID: ocds-h6vhtk-047da3

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## Summary

The University of Birmingham has awarded a contract for "The Provision of Lecture Capture System" to Panopto. The procurement process was initiated in the form of a limited tender with a rationale that due to the expanded scope of the StARS+ programme, the university did not have the capacity to implement new systems at the time. The contract value is £320,000, and the award is currently active, with a signed date of 16th July 2024. The contract is aimed at providing lecture capture software integrated with the university's existing systems, which will last until 31st July 2026.

This tender presents a business opportunity for suppliers in the security software industry. Companies offering video capture and playback solutions, especially those familiar with educational technology integration, would be well-suited to compete. The procurement method used was an award procedure without prior publication of a call for competition, focusing on extending the current contract due to ongoing complex projects within the university. Businesses looking to provide these services should ensure alignment with the university's strategic goals and be prepared to support the University of Birmingham in meeting its student administration simplification objectives.

## Notice

The University of Birmingham uses the Panopto software tool to provide lecture capture in all teaching spaces, to provide video capture software for teaching events, and to provide video playback for students of teaching content. The system is integrated to Canvas VLE and linked through in house developed code to the University's timetabling system, student records system, learner analytics system, and VLE Administration system. During the last 12 months the coding has been significantly rewritten to work with the University's new timetabling system to ensure that lectures can be recorded and then automatically correctly located within Canvas. StARS+ (Student Administration Refresh and Simplification+) is a University-wide programme to simplify,standardise and improve our student administration services, enabled by a replacement and upgrade of our student record system. Due to the ongoing complexity of the StARS+ programme, and that the project will affect transformational change across many key areas and include changes to a number of applications including those associated with Panopto, the University won't have the capacity to implement new systems and associated process and change during this time (now to 2025/6), should we choose to change supplier. This would also introduce substantial risk and additional training requirements during with the very real possibility of overloading programme teams. We need to be certain that University resources will be available to support the delivery of this work as required, and it would be important to align the development, change, and implementation road map of this project with other University and ITS projects through the normal prioritisation process. Therefore, we are looking to extend the current contract for a period of two years, up to 31/07/2026 (current contract expires in July 2024). The University plans to re-tender during this time. Removing or replacing Panopto at this stage would adversely impact our immediate strategic goals, and would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing. The Business Owner will undertake an options re-appraisal and associated procurement process 18 months before the end of this two-year period in order to obtain the best future fit in terms of requirements and also value for money.

### Lot Information

Lot 1

The University of Birmingham uses the Panopto software tool to support lecture capture. StARS+ (Student Administration Refresh and Simplification+)

### Procurement Information

Due to the expanded scope of the StARS+ programme, and that the project will affect transformational change across many key areas and include changes to a number of applications including Panopto, the University won't have the capacity to implement new systems and associated process and change during this time (now to 2024/6), should we choose to change supplier.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/021771-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Jul 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Jul 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £320,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE UNIVERSITY OF BIRMINGHAM |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B15 2TT |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Edgbaston |
| Westminster constituency | Birmingham Edgbaston |
| Delivery location | TLG31 Birmingham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PANOPTO |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48730000 - Security software package

## Release History

- 16 Jul 2024 at 10:09 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/021771-2024

## Notice URLs

- https://birmingham.ac.uk
- https://www.birmingham.ac.uk

## Provenance

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