--- title: "Print and Related Services Dynamic purchasing system." ocid: "ocds-h6vhtk-047dba" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047dba" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-047dba.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-047dba.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "PORTSMOUTH CITY COUNCIL" published: "2024-07-16" --- # Print and Related Services Dynamic purchasing system. Buyer: PORTSMOUTH CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-047dba [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047dba) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-047dba.json) ## Summary The Portsmouth City Council is seeking qualified suppliers to join a Dynamic Purchasing System for print, design, distribution, merchandise, and related services. The procurement process will follow the 'Restricted Procedure' as per the Public Contract Regulations (2015). Key dates include the availability of selection stage documents on 16/07/24, SQ return deadline on 15/08/24, and the start of the DPS on 02/09/24. This tender by Portsmouth City Council presents opportunities for suppliers in the printing and related services industry to compete for various service categories like standard print, signage, branded promotional items, and more. Businesses offering these services and interested in long-term contracts should consider applying to join the Dynamic Purchasing System for potential growth and collaboration with the Council. ## Notice Portsmouth City Council ('the council') is inviting requests to participate from suitably qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide print, design, distribution, merchandise and related services. The Council has worked with Panacea Applications Limited to introduce a web-based system, Panacea Software ("DPS Portal"), to manage this DPS. The Council will use this system for the procurement of their print, design, distribution, merchandise and related services. ("the Services"). The DPS is divided into the following service categories (each being a "Service Category"): * Lot 1/1a: Standard print/Specialist Digital printing * Lot 2/2a: Magazines and brochures/Fulfilment and mailing * Lot 3: Signage and large format printing * Lot 4: Parking-specific items * Lot 5: Branded promotional items and merchandise * Lot 6: Envelopes * Lot 7: Mailing and fulfilment * Lot 8: Door to door distribution * Lot 9: Creative services The Council will run the procurement process in accordance with the 'Restricted Procedure' as set out within the Public Contract Regulations (2015). The procurement programme is set out below: Selection stage documents available on Panacea 16/07/24 SQ return deadline 15/08/24 Evaluation of SQs completed 23/08/24 Selection decision notified to candidates 30/08/24 Start of DPS 02/09/24 A Supplier that is interested in providing Print and Related Services to the Contracting Authority will need to apply to join the DPS Portal by creating an account and submitting their Response to the Standard Selection Questionnaire online the URL for which is below: https://app.panacea-software.com/portsmouth/ ### Lot Information Standard print and Specialist Digital printing Lot 1 includes printing and delivery of our standard, regularly produced items. The items may be printed by sheet-fed litho, web-offset litho or digitally, depending on quantity and speed of required delivery. Quantity printed per job varies from single copies to 25,000. Most jobs are 500 to 5,000 copies. All paper should be sustainably sourced and accredited as recycled, FSC 100% or FSC Mix. Some jobs may need additional finishing such as die-cutting, laminating, spot UV, foil block, scoring, or hand-finishing. There is a sub lot - 1a - Specialist Digital Printing is for suppliers offering digital printing on a range of substrates, on dark materials and / or of labels and packaging materials. This lot is used for work such as this which is produced on different materials and requires greater flexibility than many commercial printing requirements. This work requires the ability to digital print on darker materials. See specification for more details. Lot 1a can only be applied for by those suppliers applying to Lot 1 Additional information: Lot 1 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Magazines and brochures/Fulfilment and mailing Lot 2 includes Portsmouth City Council's two resident magazines - Flagship and House Talk - and one magazine for Gosport Borough Council - At Your Service. It also includes the Portsmouth visitor guide. We occasionally have a need for additional magazines for a special subject and these are referred to as ad-hoc magazines. Some of these publications require distribution, either by Royal Mail or to regional distribution centres. Lot 2 requires a proof-reading service to be carried out on all jobs. Additional magazines and brochures are required on an ad-hoc basis. Specifications vary. These may include finishes not used in our standard magazines such as perfect binding, PUR binding, lamination, spot UV or foil blocking. Lot 2a is to select appropriate suppliers for instances for which we require the printer to also mail. Lot 2a can only be applied for by those suppliers applying to Lot 2 Additional information: Lot 2 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Signage and large format printing Lot 3 is for a wide range of signs and display materials produced in varying materials including foamex, vinyl, acrylic, metal and wood. This includes but is not limited to: * printed self adhesive vinyl * cut self adhesive vinyl * printed self adhesive contravision vinyl * printed PVC vinyl banners, including hemming and eyeletting * printed pull up banners * printed foamex * printed correx * built-up lettering in acrylic and metal * aluminium tray signs * vehicle graphics * engraved signs * static cling stickers * feather flags * installation Some items require installation and the contractor may be required to supply RAMS documentation prior to work commencing. The supplier may need to make arrangements with building managers or third-party contractors to arrange this. Additional information: Lot 3 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Parking-specific items Portsmouth City Council Parking require a range of specialist items that include scratch off latex, holograms or other security features. These include: * scratch cards for visitor and permit parking * resident parking permits with hologram and plastic wallets * disabled bay permits with hologram and plastic wallets * penalty charge notices for enforcement officer hand-held printer * waterproof penalty charge notice plastic carriers with self adhesive backing * enforcement officer notebooks * pay and display ticket meter tickets on rolls * car park barrier tickets Additional information: Lot 4 will be live at a later date. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Branded promotional items and merchandise This lot is for bespoke promotional or branded items. The lot includes, but is not limited to: * Pens * Pencils * Mugs * Button badges * Enamel badges * Keyrings * Gazebos * Tablecloths * Flags * Branded clothing: t-shirts, hats, vests, scarfs, hi-vis (excludes uniform) * Warrant card holders * Beermats * Lanyards Additional information: Lot 5 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Envelopes Lot 6 is for bespoke printed envelopes. It does not include unprinted envelopes that are available off the shelf, but may include unprinted envelopes if a custom size or style is required. Additional information: Lot 6 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Personalised Mailing and fulfilment This lot is for a range of mailing and related services including personalisation, collation, insertion, data-cleansing, wrapping, postage management and distribution. This lot requires the supplier to have certification for ISO27001 or a comprehensive documented and monitored data processing and storage procedure that can be demonstrated. Additional information: Lot 7 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Non-Personalised Mailing and fulfilment This lot is for a range of mailing and related services including personalisation, collation, insertion, data-cleansing, wrapping, postage management and distribution. Additional information: Lot 8 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Door-to-door distribution This lot is for distribution of printed material to residential properties and businesses in Portsmouth. Items may be addressed or non-addressed. Distribution may be city-wide, a specific area, or may include surrounding areas such as Havant or Gosport. Items provided by PCC must not be inserted into items provided by other customers. Items provided by other customers must not be inserted into items provided by PCC. Additional information: Lot 9 will be live immediately. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. Creative services This Lot includes a range of creative services including, but not limited to: * Copy writing * Proof-reading * Graphic design * Artwork * Illustration * Motion graphics * Animation * Photography * Videography * Video editing * Voiceovers Additional information: Lot 10 will be live at a later date. Options: The initial DPS term will be for 3 years with possibility of extending the term thereafter on a rolling basis in increments to be advertised at the discretion of the council. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/021824-2024 | | Notice type | Tender Notice | | Procurement type | Dynamic, Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jul 2024 | | Submission deadline | 15 Aug 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | PORTSMOUTH | | Post town | Portsmouth | | Postcode | PO1 2AL | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ31 Portsmouth | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 34 - Transport equipment and auxiliary products to transportation - 42 - Industrial machinery - 64 - Postal and telecommunications services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 22000000 - Printed matter and related products - 22100000 - Printed books, brochures and leaflets - 22450000 - Security-type printed matter - 22900000 - Miscellaneous printed matter - 30199710 - Printed envelopes - 30199711 - Printed window envelopes - 30199712 - Printed non-window envelopes - 34928470 - Signage - 42991230 - Ticket printers - 64110000 - Postal services - 64111000 - Postal services related to newspapers and periodicals - 64112000 - Postal services related to letters - 79800000 - Printing and related services - 79821000 - Print finishing services - 79823000 - Printing and delivery services - 79824000 - Printing and distribution services - 79960000 - Photographic and ancillary services - 92100000 - Motion picture and video services ## Release History - 16 Jul 2024 at 12:36 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/021824-2024 ## Notice URLs - https://app.panacea-software.com/portsmouth/ - https://www.portsmouth.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047dba. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-047dba.json.