--- title: "Sir Robert Woodard Academy ~ Cleaning Tender" ocid: "ocds-h6vhtk-047df3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047df3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-047df3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-047df3.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "SIR ROBERT WOODARD ACADEMY" published: "2024-07-16" --- # Sir Robert Woodard Academy ~ Cleaning Tender Buyer: SIR ROBERT WOODARD ACADEMY Current stage: Tender OCID: ocds-h6vhtk-047df3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047df3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-047df3.json) ## Summary The Sir Robert Woodard Academy has issued a tender for cleaning services, with a contract value of £660,000 GBP. The procurement process is currently in the tender stage, with a deadline for submissions set for August 16, 2024. The contract period will run from January 1, 2025, to December 31, 2027. The opportunity falls under the services category for school cleaning services within Surrey, East and West Sussex. The procurement method is a selective, restricted procedure with a submission method of written. The contracting authority is the Sir Robert Woodard Academy, a state school with specific requirements for cleaning services. This cleaning tender by the Sir Robert Woodard Academy presents a significant business opportunity for suppliers specialising in cleaning services. Small or medium enterprises (SMEs) with expertise in school cleaning, particularly those capable of meeting the academy's requirements for high standards, innovation, and cost-efficiency, are encouraged to participate. The tender aims to appoint a contractor for a three-year fixed-price contract starting in 2025, providing regular cleaning services aligned with the school's operational needs. Suppliers who can demonstrate proficiency in delivering quality cleaning solutions and effective management support will be well-suited to compete and potentially secure the contract. ## Notice The successful Supplier will be required to provide cleaning services for the Sir Robert Woodard Academy. ### Lot Information Lot 1 The successful Supplier will be required to provide cleaning services for the Sir Robert Woodard Academy. The current contract value is in excess of PS220k per annum. Sir Robert Woodard Academy is a large state school of approximately 1400 secondary school pupils, and is part of the Woodard Academies Trust. The Trust has an impressive heritage as part of the Woodard family of schools, created by founder Nathaniel Woodard in 1848 with the aim of providing an education based on Christian values and a belief in nurturing and enriching each individual child. This is an exciting time for the Trust who have recently launched an ambitious new five-year strategy to continue to drive up standards, nurture and educate our children into successful adults, develop, and recruit the best teachers, work collaboratively in our local area, and grow our Trust in geographical clusters. The majority of the school is housed in a very large single building was originally built early in the last decade and has some interesting architectural features - some of which are quite challenging to clean - extensive use of glass internally as a prime example. The school currently has an evening cleaning team of around 15 members of staff and has additional coverage of day janitors who carry out a mixture of reactive and prescribed tasks. The ITT process will look to suppliers to identify the optimal use of current hours to provide both ad hoc day time support and exacting evening clean standards. Originally the cleaning service was operated in house but the school is approaching the end of its second out-sourced contract term. The contract covers the scope for the provision of all cleaning services within the School. The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities as well as delivering consistency of standards and accurate management reporting capabilities. Whilst the fabric of the school's campus is in good condition, there are multiple different type of floor surfaces which present the cleaners with daily challenges, in addition the site lines provided by excellent natural lighting and long visible corridors also present cleaning challenges. It is anticipated that equipment upgrade could help address these issues. The cleaning team currently work prescribed zones which are similar in size due to building design. The client team sees an ideal opportunity to reset the basic specifications, and then is looking for a service provider that can: *deliver consistency and compliance to standards and regulations in day to day and in periodic cleaning *communicate well with the cleaning team and manage the resource and resourcing effectively *give realistic cost certainty but also assure value for money spent *flex its schedules and service to accommodate both one off and regular events *provide a fit for purpose and proactive off-site management support function *communicate well with both the school and the on-site cleaning team *build an operating model over the contract term that fits the needs of the school The contract being tendered is for three years in duration from 1 January 2025 until December 2027 and is likely to be fixed price in nature, with the Contractor invoicing the Client for one twelfth of the annual cost on a monthly basis. Please see the SQ Document for more information. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/021936-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jul 2024 | | Submission deadline | 16 Aug 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2025 - 31 Dec 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £660,000 | | Lots value | £660,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SIR ROBERT WOODARD ACADEMY | | Locality | WEST SUSSEX | | Post town | Brighton | | Postcode | BN15 9QZ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ27 West Sussex (South West) | | Local authority | Adur | | Electoral ward | Cokeham | | Westminster constituency | East Worthing and Shoreham | | Delivery location | TLJ2 Surrey, East and West Sussex | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919300 - School cleaning services ## Release History - 16 Jul 2024 at 18:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/021936-2024 ## Notice URLs - https://litmustms.co.uk/respond/88WC782YYX - https://litmustms.co.uk/tenders/UK-UK-West-Sussex:-School-cleaning-services./88WC782YYX - https://www.srwa.woodard.co.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-047df3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-047df3.json.