---
title: "Cloud Migration and SaaS"
ocid: "ocds-h6vhtk-0482e6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0482e6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0482e6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0482e6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BEDFORD BOROUGH COUNCIL"
published: "2024-07-19"
---

# Cloud Migration and SaaS

Buyer: BEDFORD BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0482e6

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0482e6.json)

## Summary

The Bedford Borough Council has awarded a contract for 'Cloud Migration and SaaS' services to Unit4 Business Software Ltd. The procurement process was conducted under extreme urgency circumstances due to the impending end of support for the current ERP system. The contract involves migrating the ERP system to the cloud with a negotiated procurement method. The contract is valued at £709,880 GBP and was signed on 1st July 2024. The procurement stage was completed, and the contract is currently active.

This tender for 'Cloud Migration and SaaS' services provides opportunities for businesses specialising in software development, software package and information systems, and cloud migration services. Companies offering ERP solutions, backup or recovery software development services, and proactive monitoring services would be well-suited to compete. The location for service delivery is in Bedford, United Kingdom (UK), and the procurement is classified under the services category. Businesses interested in providing subscription-based implementation costs and SaaS options should consider engaging with the Bedford Borough Council for potential future opportunities.

## Notice

The Council currently have an on-premise support for ERP 7 update 10, however this will no longer be supported and will need to be migrated onto the cloud. The proposal includes software subscription implementation costs for migration and upgrade.

### Lot Information

Lot 1

Enterprise Resource Planning 500Named User(unless stated otherwise) ERP Core Accounting Package ERP Procurement Package ERP Project Base and Plus Package ERP Travel and Expenses Package ERP Local Products Finance and Procurement ERP Local Products BIF, ADL and Data load 3 standard environments (1 x Prod and 2 x Non-Prod) 10 Desktop users Total (10 x Std) Unlimited SQL Database size Full Technical Managed Service with proactive monitoring Document Storage of 250GB standard Unit4 Success4U Essentials Support SaaS options Unit4 Scanmarket Unit4 FP&A1 x Integrated Finance 4 x Modelling Users 200 Planning Users Standard Implementation 45 days

### Procurement Information

The Council considers that the award of the contract is permitted under Regulation 32(2)(c) of the PCR 2015. Regulation 32 of the PCR 2015 allows contracting authorities to award a public contract by a negotiated procedure without prior publication. Regulation 32(2)(c) permits the award of a public contract for reasons of extreme urgency brought about by events unforeseeable by the contracting authority; the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. The Council considers that its reliance on Regulation 32(2)(c) is justified for the following reasons: The Council has a perpetual licence for the Unit4 Agresso Enterprise Resource and Planning Solution and receives annual maintenance and support from Unit4 Business Software Limited (Unit4). The data is stored on the Council's infrastructure, which is an on-premises model. On 17 October 2023 Unit4 announced that it would no longer provide maintenance and support services for perpetual licences or any on premises solutions post 31 December 2024, meaning that the Council would have to migrate the existing solution to Unit4's own cloud services and adopt a subscription-based licence model. The ERP solution is an essential and integral part of the Council's financial systems. Unit4's announcement that it would cease to provide maintenance and support services or any on premises solutions post 31 December 2024 was not foreseeable by the Council and has given rise to a situation of extreme urgency in which the Council must ensure that its ERP systems do not become unsupported post 31 December 2024. It is the Council's position that the time period provided by Unit4 before the ERP system becomes unsupported is insufficient to permit the Council to undertake the intricate process of compiling detailed business requirements for a new solution, perform an exhaustive market analysis, execute a comprehensive open procurement exercise, and deploy a new ERP system prior to 31 December 2024. The decision to award a contract pursuant to Unit4 pursuant to Regulation 32(2)(c) is therefore considered to be strictly necessary in a situation of extreme urgency, to ensure business continuity for the Council. This approach will also provide the Council with the necessary time to evaluate all potential options and ensure that any future procurement decisions align with the Council's best interests and value for money obligations.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022512-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jul 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Jun 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £709,880 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BEDFORD BOROUGH COUNCIL |
| Locality | BEDFORD |
| Post town | Milton Keynes |
| Postcode | MK42 9AP |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH24 Bedford |
| Local authority | Bedford |
| Electoral ward | Cauldwell |
| Westminster constituency | Bedford |
| Delivery location | TLH24 Bedford |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIT4 BUSINESS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72212710 - Backup or recovery software development services

## Release History

- 19 Jul 2024 at 13:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/022512-2024

## Notice URLs

- https://www.bedford.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0482e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0482e6.json.