---
title: "Expense Management Solution"
ocid: "ocds-h6vhtk-04832f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04832f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04832f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04832f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CARDIFF UNIVERSITY"
published: "2024-07-22"
---

# Expense Management Solution

Buyer: CARDIFF UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-04832f

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04832f.json)

## Summary

Cardiff University, located in Cardiff, requires the renewal of their current Travel and Expenses system, classified under Software package and information systems (CPV: 48000000). The procurement process, initiated as a tender and now in the award stage, involves a direct award to Concur Holdings Netherlands B.V without prior publication of a call for competition, due to technical reasons. The award was signed on 28th June 2024, with the entire contract valued at £582,300. This renewal follows an open tender in 2020 and involves specific transaction-based options if contract limits are exceeded.

This tender presents opportunities for businesses specialising in software and information systems, particularly those with expertise in travel and expenses management solutions. Companies capable of delivering highly integrated systems, especially those with established relationships with travel management providers, would be well-suited for such renewals and contract extensions. This procurement can enhance business growth by securing long-term contracts with prominent educational institutions like Cardiff University, fostering innovation and leading to potential future collaborations.

## Notice

Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider. This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.

### Lot Information

Lot 1

Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider. This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.

Options: If Cardiff University go over their contracted transaction numbers, they will pay for these at the additional transaction rate

### Procurement Information

Embedded system for Cardiff University with the compliant framework not offering as favourable pricing. Following an Open tender process in 2020, SAP Concur were identified as the preferred bidder.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/022625-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jul 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Jun 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £582,300 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 0DE |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Adamsdown |
| Westminster constituency | Cardiff East |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CONCUR HOLDINGS NETHERLANDS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Jul 2024 at 09:48 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/022625-2024

## Notice URLs

- http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04832f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04832f.json.