--- title: "Reservoir Act Compliance Enforcement (RACE) Application [RACE2 Re-Procurement]" ocid: "ocds-h6vhtk-0484a6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0484a6" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0484a6.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0484a6.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "DEFRA GROUP COMMERCIAL" published: "2024-07-25" --- # Reservoir Act Compliance Enforcement (RACE) Application [RACE2 Re-Procurement] Buyer: DEFRA GROUP COMMERCIAL Current stage: Planning OCID: ocds-h6vhtk-0484a6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0484a6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0484a6.json) ## Summary The Defra Group Commercial is initiating a procurement process for the "Reservoir Act Compliance Enforcement (RACE) Application [RACE2 Re-Procurement]" project. This tender falls under the Document management services category within the IT services industry. The project is located in Bristol, United Kingdom (UKI32 region), and is currently in the planning stage. Important dates for this tender include a pre-market engagement on 24th July 2024 and the beginning of the tender period on 30th September 2024. The contract is anticipated to start on 4th November 2024 and run until 4th November 2029, with an initial three-year term and options for two additional one-year extensions. This tender represents a significant opportunity for businesses specialising in IT services, particularly those experienced in document management and compliance enforcement systems. SMEs are encouraged to compete, with the procurement method being a call-off from a framework agreement. Companies capable of offering cloud hosting, support, maintenance, and professional services for the existing OpenText Documentum-based RACE platform would be particularly well-suited. This contract offers growth potential by providing an essential service to support the National Reservoir Safety Team, which is set to undergo significant changes following the recommendations from the Balmforth review. ## Notice The Reservoir Act Compliance Enforcement (RACE) application is a business-critical system used by the National Reservoir Safety Team to support the compliance and enforcement activities mandated under the Reservoirs Safety Act (1975) and the Flood and Water Management Act (2010). Currently there are approximately ten users in the National Reservoir Safety Team across England who are responsible for managing the relationship with engineers and reservoir owners, ensuring compliance and where appropriate undertaking enforcement action. The Environment Agency are looking to select a new, single vendor that can offer cloud hosting of the existing, OpenText Documentum-based RACE platform as well as provide support and maintenance services plus additional professional services as and when needed to support future change projects. The current version of Documentum is hosted on-premise and is being upgraded to a cloud ready version. Documentum as a platform will be required for the next few years to allow the project team to focus on design of the new 'front end' Client Services, with re-platforming to be considered as a follow on exercise. The Government commissioned the Balmforth review into the incident at Toddbrook reservoir in 2019. This has made a number of recommendations which will change the way the Reservoir Safety team works. The software the team uses will need to be updated in order to support the potential new ways of working. Data records and documentation stored within the system are marked OFFICIAL and a handling caveat of SENSITIVE for a small subset of information marked OFFICIAL that requires special handling by staff (such as Reservoir Risk Flood Maps). A pre-market engagement presentation will be conducted on Wednesday 24th July at 3-4pm via Teams: Microsoft Teams Need help? Join the meeting now Meeting ID: 372 726 856 676 Passcode: y8Bg5x ________________________________________ Dial in by phone +44 20 3321 5273,,317263059# United Kingdom, London Find a local number Phone conference ID: 317 263 059# Join on a video conferencing device Tenant key: teams@defra.onpexip.com Video ID: 127 119 484 8 More info This session will be recorded. Any questions can be submitted during the recording and directly to DgC, these will then be collated , answered and circulated to all. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/023242-2024 | | Notice type | Planning Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 25 Jul 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Nov 2024 - 4 Nov 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DEFRA GROUP COMMERCIAL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 5AH | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Hotwells and Harbourside | | Westminster constituency | Bristol Central | | Delivery location | TLI32 Westminster | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 72212311 - Document management software development services - 72212517 - IT software development services - 72512000 - Document management services ## Release History - 25 Jul 2024 at 13:28 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/023242-2024 ## Notice URLs - https://www.gov.uk/government/organisations/environment-agency ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0484a6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0484a6.json.