---
title: "PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE"
ocid: "ocds-h6vhtk-04858d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04858d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04858d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04858d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-03-31"
---

# PURCHASE OF HIGH-CARE SAFETY MATTING ACROSS MENTAL HEALTH SITES IN CARDIFF AND VALE

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-04858d

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## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed a procurement process for the purchase of high-care safety matting to be installed across mental health sites in Cardiff and Vale. The contract encompasses the supply, delivery, and installation of safety matting at Hafan y Coed and Barry Hospital, identified as necessary to meet Infection Prevention & Control standards. The procurement, initiated without prior publication due to urgency, utilised the YPO Gymnasium Equipment, Maintenance and Services Framework. The contract was awarded to Foams4sports Ltd on 10th February 2026, and installation is expected to adhere to Health Board timescales to ensure service continuity and clinical governance compliance.

This procurement presents considerable opportunities for businesses engaged in manufacturing clinical-grade safety equipment. Firms specialising in durable, wipeable, non-porous safety matting are primed to benefit, as they can showcase their products for use within sensitive healthcare environments, thereby boosting their visibility and reputation within the healthcare sector. Suppliers proficient in adhering to stringent health standards can leverage this contract to expand their footprint in the healthcare market, which demands innovative products that ensure both safety and hygiene. Small to medium-sized enterprises like Foams4sports Ltd, capable of rapid response and high-quality delivery under framework agreements, stand to gain significant growth through such procurement opportunities.

## Notice

Procurement of high-care safety matting, including delivery and installation, to replace degraded non-wipeable mats across mental health inpatient areas in Cardiff and Vale to meet Infection Prevention & Control standards.

### Lot Information

Lot 1 - Gym Climbing Frames

Cardiff and Vale University Health Board has awarded a contract for the supply, delivery, and installation of high-care safety matting for use across mental health inpatient areas at Hafan y Coed and Barry Hospital. The existing matting was identified during regulatory inspection as degraded, non-wipeable, and no longer compliant with Infection Prevention & Control (IP&C) requirements, creating hygiene and safety risks within high-care clinical environments. The awarded contract provides for the replacement of all non-compliant mats with durable, wipeable, non-porous clinical-grade safety matting suitable for mental health high-care settings. The scope includes the manufacture, supply, transportation, and full installation of matting across multiple wards to ensure compliance with HIW recommendations and Health Board standards for cleanliness, safety, and patient wellbeing. The procurement supports the Health Board's commitment to maintaining safe and hygienic clinical environments, improving infection control, reducing risk, and ensuring the suitability of high-care areas for vulnerable patient groups. Installation will be completed within required Health Board timescales to ensure continuity of service and compliance with clinical governance expectations.

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 2 - Gym Benches

Lot 2 is for procurement of gym benches to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 3 - Gym and Athletic Mats

Lot 3 is for procurement of gym and athletic mats to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 4 - Trampolines and Accessories

Lot 4 is for procurement of trampolines and accessories to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 5 - Soft Play

Lot 5 is for procurement of soft play items to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 6 - Gym Boxes

Lot 6 is for procurement of gym boxes to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 7 - Gym Tables

Lot 7 is for procurement of gym tables to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 8 - Bridging and Linking Equipment

Lot 8 is for procurement of bridging and linking equipment to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 9 - Springboards

Lot 9 is for procurement of springboards to be delivered directly to the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 10 - Bespoke Matting & Installations

Lot 10 is for procurement of bespoke matting & installations to be advised and fulfilled directly between the supplier and the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

Lot 11 - Gym Inspection & Maintenance Service

Lot 11 is for procurement of gym inspection & maintenance service to be advised and fulfilled directly between the supplier and the end user

Options: The Framework Agreement will cover the period from 1st January 2025 to 31st December 2026 with two optional 12-month extensions. The first decision to extend the contract period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2025 to 31st December 2028 (subject to an annual review, incorporating price negotiations and KPI performance).

Renewal: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

### Procurement Information

The Health Board has used the YPO Gymnasium Equipment, Maintenance and Services Framework (1262), Lot 10, as it provides a fully compliant and efficient route to market with pre-assessed suppliers who meet required quality, financial, and governance standards. Due to the urgent need to replace non-compliant high-care matting and the requirement to complete expenditure within the current financial year, the framework offered the most practical and proportionate procurement method. Market benchmarking confirmed limited availability of suppliers able to meet the specification and timescales required.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/029566-2026 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2026 |
| Submission deadline | 9 Sep 2024 |
| Future notice date | Not specified |
| Award date | 12 Nov 2024 |
| Contract period | 1 Jan 2025 - 31 Dec 2028 |
| Recurrence | There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £4,033,199 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Additional buyers | YPO |
| Locality | WAKEFIELD |
| Post town | Wakefield |
| Postcode | WF2 0XE |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 7 |
| Supplier names | CONTINENTAL SPORTS; FOAMS 4 SPORTS; FOAMS4SPORTS; NIELS LARSEN; SPORT & PLAY; SPORTS & PLAYGROUND SERVICES; SPORTSAFE |

## CPV Codes

### Divisions

- 37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

### Codes

- 37420000 - Gymnasium equipment
- 37421000 - Gymnasium mats
- 37423300 - Gymnastic climbing accessories
- 37424000 - Gymnastic vaulting equipment
- 37425000 - Gymnastic trampolines
- 37426000 - Balance equipment
- 37535200 - Playground equipment

## Release History

- 31 Mar 2026 at 11:06 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/029566-2026
- 28 Nov 2024 at 11:20 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038419-2024
- 29 Jul 2024 at 13:47 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/023618-2024

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- http://www.ypo.co.uk/
- https://procontract.due-north.com/register?ReadForm
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04858d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04858d.json.