--- title: "NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services" ocid: "ocds-h6vhtk-0486a8" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0486a8" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0486a8.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0486a8.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NHS ENGLAND" published: "2024-08-01" --- # NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services Buyer: NHS ENGLAND Current stage: Tender OCID: ocds-h6vhtk-0486a8 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0486a8) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0486a8.json) ## Summary NHS England is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) for the provision of Lloyd George Record Digitisation Services. This procurement process, initiated under the Public Contracts Regulations 2015, is classified under the "Scanning services" category (CPV: 79999100) and is active. The DPS encompasses three key lots: Lot 1 for scanning services, Lot 2 for integration with foundation clinical systems, and Lot 3 as a combination of both services detailed in Lots 1 and 2. This tender is open throughout the UK and allows for potential inclusion and expansion of digitisation services as national standards evolve. The tendering process is being conducted via a selective method with a comprehensive submission requirement detailed in the procurement documents accessible on Atamis. The tender period ends on the 2nd of August 2026, with an estimated total value of £90 million spread across the three lots. This DPS offers significant opportunities for businesses specialising in digitisation, data storage, electronic data management, and document management services. The scope includes extensive services such as scanning, quality assurance, digital record integration with clinical systems, and storage solutions, providing avenues for technological and service-based innovations. Potential bidders could be firms with expertise in data handling, medical records management, and IT systems integration, ideally suited to adapt to evolving national healthcare digitisation needs. By participating, businesses can enhance their visibility within the public healthcare sector, secure valuable contracts, and contribute to the advancement of NHS digital services. ## Notice NHS England (NHSE) are seeking to extend the existing DPS to support the national approach to the digitisation of Lloyd George records in GP practices. Corresponding TED notice reference is 2020/S 027-063375 published on 7 August 2020. The National Commercial & Procurement Hub (on behalf of NHSE) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Integrated Care Boards (ICB's), and other Contracting Authorities identified on a regional or local basis. The DPS will be divided into three Categories (Lots): Lot 1 Scanning services Lot 2 Integration with foundation clinical system Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2). Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2. The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. Full details and procurement documents can be found on Atamis after supplier registration by accessing via the reference and link below. DPS for digitisation of Lloyd George records Reference C299199 https://atamis-1928.my.site.com/s/Welcome ### Lot Information Scanning Services Lot 1 is for scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details). Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is PS90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 1 is PS75m. Options: Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS. Integration with Foundation Clinical System Lot 2 - integration with foundation clinical system requires either: * the upload of the digital LG records directly to the patient record in the GP practice clinical system; or * store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is PS90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 2 is PS17.5m. Options: Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS. Scanning Services and Integration with Clinical Foundation System Lot 3 is for: * scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details); and * integration with foundation clinical system which requires either: o the upload of the digital LG records directly to the patient record in the GP practice clinical system; or o store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is PS90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 3 is PS90m. Options: Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/024098-2024 | | Notice type | Tender Notice | | Procurement type | Dynamic | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Aug 2024 | | Submission deadline | 1 Aug 2026 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £90,000,000 | | Lots value | £182,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS ENGLAND | | Locality | LEEDS | | Post town | Leeds | | Postcode | LS2 7UE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE42 Leeds | | Local authority | Leeds | | Electoral ward | Little London & Woodhouse | | Westminster constituency | Leeds Central and Headingley | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 60 - Transport services (excl. Waste transport) - 63 - Supporting and auxiliary transport services; travel agencies services - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 48613000 - Electronic data management (EDM) - 48814400 - Clinical information system - 60000000 - Transport services (excl. Waste transport) - 63121000 - Storage and retrieval services - 63121100 - Storage services - 72317000 - Data storage services - 72512000 - Document management services - 79996100 - Records management - 79999100 - Scanning services - 92512100 - Archive destruction services ## Release History - 1 Aug 2024 at 09:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024098-2024 ## Notice URLs - https://atamis-1928.my.site.com/s/Welcome - https://ted.europa.eu/udl?uri=TED:NOTICE:063375-2020:TEXT:EN:HTML - https://www.england.nhs.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0486a8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0486a8.json.