---
title: "Thomas Hall School ~ Cleaning Tender"
ocid: "ocds-h6vhtk-048796"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-048796"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-048796.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-048796.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THOMAS HALL SCHOOL"
published: "2024-12-20"
---

# Thomas Hall School ~ Cleaning Tender

Buyer: THOMAS HALL SCHOOL  
Current stage: Award  
OCID: ocds-h6vhtk-048796

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## Summary

Thomas Hall School, part of the Reach South Academy Trust in Exeter, Devon, has concluded the tendering process and awarded a contract for comprehensive school cleaning services to Purgo Supply Services Limited. The contract, valued at £298,227.94, entails daily term-time cleaning and non-term time periodic cleaning to ensure the school premises are maintained at a high standard. The procurement followed a restricted procedure and was accelerated to meet the contract start date of 1 January 2025. The contract will initially last three years, with the possibility of two one-year extensions under the same terms and conditions. This award marks the completion of the procurement stage.

This tender presents significant opportunities for businesses with experience in the education sector, particularly those capable of providing robust management and operational flexibility. SME contractors with a strong local presence in Exeter and the South West would be well-suited to compete, especially if they can demonstrate expertise in both primary and secondary school environments. The requirement includes maintaining high cleaning standards and proactive communication. Additionally, suppliers with innovative proposals for environmentally sensitive and carbon-neutral practices would have a competitive edge in future tenders for similar contracts. The fixed-price contract offers a consistent revenue stream and the potential for long-term partnership with the Reach South Academy Trust.

## Notice

The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for Thomas Hall School

### Lot Information

Lot 1

Thomas Hall School is a 'all through' educational establishment for students aged 4 to 16 years old, with circa 500 students on roll. The School is part of Reach South Academy Trust. The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably within both Primary and Secondary establishments, to demonstrate the knowledge and understanding of contracts of a similar scope. Ideally the successful contractor will have a strong operational base with Exeter and the South West, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within the School. This includes term time daily cleaning, plus a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the School and its buildings to ensure they are suitably prepared for the beginning of each academic term. The requirement of the School is that the successful contractor provides a clean and functioning premises, as per the specification, that is fit for purpose at all times through delivering the guaranteed level of input hours. As part of that requirement, the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information, as well as operating an open book policy. TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Thomas Hall School on the contract performance, as well as Reach South Academy Trust. The successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and also within the successful contractor's organisation. The contract will commence on 01 January 2025 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of the cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. Additional information: This is a contract award notice - this contract has already been awarded.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/041172-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Dec 2024 |
| Submission deadline | 30 Aug 2024 |
| Future notice date | Not specified |
| Award date | 18 Nov 2024 |
| Contract period | 1 Jan 2025 - 31 Dec 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £325,000 |
| Lots value | £325,000 |
| Awards value | Not specified |
| Contracts value | £298,227 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THOMAS HALL SCHOOL |
| Locality | EXETER |
| Post town | Exeter |
| Postcode | EX4 5AD |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK43 Devon CC |
| Local authority | Exeter |
| Electoral ward | Duryard and St James |
| Westminster constituency | Exeter |
| Delivery location | TLK4 Devon |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PURGO SUPPLY SERVICES |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919300 - School cleaning services

## Release History

- 20 Dec 2024 at 12:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/041172-2024
- 5 Aug 2024 at 11:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024485-2024

## Notice URLs

- https://litmustms.co.uk/delta/viewNotice.html?noticeId=911561718
- https://www.thomashallschool.org/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-048796. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-048796.json.