--- title: "Framework Agreement for the Provision of Maintenance & Servicing of Vehicles" ocid: "ocds-h6vhtk-04887a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04887a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04887a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04887a.json" source: "Find A Tender Service" current_stage: "Award" buyer: "STAFFORD BOROUGH COUNCIL" published: "2025-01-14" --- # Framework Agreement for the Provision of Maintenance & Servicing of Vehicles Buyer: STAFFORD BOROUGH COUNCIL Current stage: Award OCID: ocds-h6vhtk-04887a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04887a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-04887a.json) ## Summary Stafford Borough Council has completed the procurement process for a Framework Agreement to provide Maintenance & Servicing of Vehicles, relevant to the car maintenance services category. The contract, with a total value of £480,000, has been awarded in two lots: Lot 1 for SBC Owned Vehicles exceeding 3.5t GVW, and Lot 2 for SBC Owned Vehicles under 3.5t GVW. The awarded contracts are for the provision of car maintenance services within Staffordshire, covering dates from 1st February 2025 through to 31st January 2027, with options to extend until 2029. The procurement method used was an open procedure and originally entered the tender period ending on 9th September 2024. This tender offers substantial opportunities for businesses specialising in vehicle maintenance and repairs, particularly those capable of handling both preventative and reactive maintenance for a diverse vehicle fleet. It is ideal for organisations that can ensure high O Licence and MOT test pass rates and provide consistent availability of vehicles within standard service hours. Large-scale suppliers such as Staffordshire County Council, which has already been awarded this contract, exemplify the type of established provider well-suited for this procurement opportunity. Business entities looking to expand their service offerings to the public sector in the vehicle maintenance industry can find this Framework Agreement a growth-conducive venture. ## Notice The Council is seeking bidders who can provide and undertake the ongoing maintenance of new and existing Streetscene vehicles. The Council wishes to establish a Contract(s) for the provision and maintenance of vehicles/plant with one or more qualified organisations. It is intended that a single Provider will be awarded to each lot to provide the services required. In each lot, Tenderers should where possible be able to maintain the full range of Goods. ### Lot Information SBC Owned Vehicles exceeding 3.5t GVW The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council. The Contractor will be required to: - * Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1. * Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres. * Ensure a minimum 100% first time pass rate for O Licence and MOT tests. * Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday) Options: Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029. Renewal: Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029. SBC Owned Vehicles Under 3.5t GCW The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council. The Contractor will be required to: - * Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1. * Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres. * Ensure a minimum 100% first time pass rate for O Licence and MOT tests. * Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday) Options: Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029. Renewal: Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/001197-2025 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Jan 2025 | | Submission deadline | 9 Sep 2024 | | Future notice date | Not specified | | Award date | 14 Jan 2025 | | Contract period | 1 Feb 2025 - 31 Jan 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £240,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £240,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | STAFFORD BOROUGH COUNCIL | | Locality | STAFFORD | | Post town | Stoke-on-Trent | | Postcode | ST16 3AQ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG2 Shropshire and Staffordshire | | ITL 3 | TLG24 Staffordshire CC | | Local authority | Stafford | | Electoral ward | Forebridge | | Westminster constituency | Stafford | | Delivery location | TLG2 Shropshire and Staffordshire | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | STAFFORDSHIRE COUNTY COUNCIL | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50100000 - Repair, maintenance and associated services of vehicles and related equipment - 50110000 - Repair and maintenance services of motor vehicles and associated equipment - 50112200 - Car maintenance services ## Release History - 14 Jan 2025 at 14:29 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/001197-2025 - 7 Aug 2024 at 12:16 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024852-2024 ## Notice URLs - http://www.staffordbc.gov.uk - https://supplierlive.proactisp2p.com/Account/Login# ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04887a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04887a.json.