---
title: "HBC 0824 Provision of Audio visual and connectivity equipment and support"
ocid: "ocds-h6vhtk-048bcd"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-048bcd"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-048bcd.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-048bcd.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "HERTSMERE BOROUGH COUNCIL"
published: "2025-04-14"
---

# HBC 0824 Provision of Audio visual and connectivity equipment and support

Buyer: HERTSMERE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-048bcd

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## Summary

Hertsmere Borough Council has awarded a contract for the provision of audio-visual and connectivity equipment and support. The procurement falls under the services category, specifically installation services of communications equipment (CPV code 51300000). The project entails upgrading the council chamber’s technology, which includes sourcing, delivering, installing, and maintaining high-quality audio-visual equipment and software. The key dates for access to the chamber start on 22 November 2024, with completion required by 15 January 2025. The contract includes an initial three-year maintenance period with an option for a two-year extension. The procurement process followed an open procedure, and the contract was awarded to Auditel Rental and Services Ltd, commencing 16 December 2024.

This tender offers numerous opportunities for businesses specialising in audio-visual equipment and connectivity solutions, particularly those with experience in providing comprehensive digital systems for public bodies. Small and medium-sized enterprises (SMEs) with the capability to deliver, install, and maintain advanced technology systems will find this contract particularly advantageous. The requirement for modernisation of the council chamber's existing setup not only necessitates technical expertise but also presents an opportunity to establish a long-term relationship with Hertsmere Borough Council, potentially leading to future contracts and network expansion within the public sector.

## Notice

Hertsmere Borough Council is currently out to procurement for Provision of Audio visual and connectivity equipment and support The Council requires a refresh on the Chambers technology which is over 10 years old. The cabling and technology setup needs updating to bring it up to date and to resolve some of the current reported problems and workarounds that are in place. The council requires a fully digital system and to ensure that there will be no interference from external sources.The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available.

### Lot Information

Lot 1

Scope: The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available. The AV equipment and software will need to be delivered and installed within this time period and ensure all snags and technical issues are resolved to allow full operation of the new services. Some training will be required to bring the Democratic Services and the Information & Digital Services teams up to date with managing and controlling the new systems.It should be noted that there is no storage capacity onsite, so it's crucial that this is factored into the delivery plan/schedule. The appointed contracted will need to deliver all required works to ensure that the new Technical and AV services are fully functional, as well as ensuring the area is cleaned and ready to function for council meetings.

Renewal: At the councils sole discretion the support contract may be extended for up to a further 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/014968-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Apr 2025 |
| Submission deadline | 20 Sep 2024 |
| Future notice date | Not specified |
| Award date | 16 Dec 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £250,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £179,897 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERTSMERE BOROUGH COUNCIL |
| Locality | BOREHAMWOOD |
| Post town | Watford |
| Postcode | WD6 1WA |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH27 South West Hertfordshire |
| Local authority | Hertsmere |
| Electoral ward | Borehamwood Cowley Hill |
| Westminster constituency | Hertsmere |
| Delivery location | TLH23 Hertfordshire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AUDITEL RENTAL AND SERVICES |

## CPV Codes

### Divisions

- 51 - Installation services (except software)

### Codes

- 51300000 - Installation services of communications equipment

## Release History

- 14 Apr 2025 at 13:02 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014968-2025
- 16 Aug 2024 at 15:32 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026217-2024

## Notice URLs

- http://www.hertsmere.gov.uk
- https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-048bcd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-048bcd.json.