---
title: "EVENT MANAGEMENT AND DELIVERY FRAMEWORK"
ocid: "ocds-h6vhtk-0491df"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0491df"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0491df.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0491df.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "DEPARTMENT FOR CULTURE, MEDIA AND SPORT"
published: "2024-08-19"
---

# EVENT MANAGEMENT AND DELIVERY FRAMEWORK

Buyer: DEPARTMENT FOR CULTURE, MEDIA AND SPORT  
Current stage: Planning  
OCID: ocds-h6vhtk-0491df

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## Summary

The Department for Culture, Media and Sport (DCMS) is in the planning stage of a procurement process titled "Event Management and Delivery Framework," falling under the industry category of Event Services (CPV 79952000). This framework aims to service public events requirements for DCMS, other government departments such as the Foreign, Commonwealth and Development Office, and Arm Length Bodies. Key dates include a market engagement registration deadline on 2nd September 2024, with sessions anticipated to commence during the week of 16th September 2024. The procurement will be conducted under the forthcoming regulations of the new Procurement Act 2023, effective from October 2024.

This tender presents significant opportunities for businesses involved in event planning, coordination, and delivery. It is particularly well-suited for companies specialising in major indoor and outdoor event management, event security, infrastructure provision, and professional services such as consultancy and project management. The framework’s diverse lot structure and coverage of different event sizes and locations offer ample opportunities for businesses to engage in large-scale public events. Suppliers interested in contributing to public event management and enhancing their market presence should strongly consider participating in the early market engagement and subsequent tendering process.

## Notice

Procurement of a multi-lot Events Management Planning and Delivery Framework (EMF) that would service public events requirements (Major Events) for the Department of Culture, Media and Sport (DCMS) (Sporting Events, Ceremonials etc.), Other Government Departments (OGDs) (such as Foreign, Commonwealth and Development Office (FCDO)) and Arm length Bodies (ALBs). This procurement will be conducted under the forthcoming regulations of the new Procurement Act 2023 (PA 2023) effective from October 2024.

### Lot Information

Lot 1

The Department has published this PIN to provide information on the planned procurement, as described below. This remains subject to internal approvals and the Department reserves the right to make amendments, or to not proceed with the procurement.

The Authority is seeking suppliers to form an Event Management and Delivery Framework. The services required include, but are not limited to:

*Major indoor and outdoor (metropolitan and non-metropolitan) event delivery
*Event planning, consultancy, design, delivery, coordination and management 
*Event Manager Contractors
*Event security including crowd and traffic management, stewarding, security guards, crowd dynamic modelling, adaptation of facilities, security project management, close protection security (VIP security and access), outdoor and indoor crowd control. *Infrastructure (temporary structures), marquees, fencing and barriers, trackway and walkway.
*Professional Services (cost consultancy, strategic, financial consultancy), media services, communication, project management and/coordination, supplier health and safety advice. 
*Accreditation
*Event health and safety
*Supply chain management (sourcing, and managing suppliers/sub-contractors, negotiating costs, delivery arrangement)
*Sustainability Consultation
*Event Technology Infrastructure (Digital security, Solar CCTV Camera Towers) Mobile Masts, WiFi System, PA Systems.

(Please note that these services will be required on events of different sizes & locations) 

The purpose of this Prior Information Notice (PIN) is to:

Provide advance notice that the Authority is to consider undertaking a tendering exercise to set up new contract suppliers to form part of a Event Management and Delivery Framework under forthcoming Procurement Act (2023) provisions:

* Understand the market interest in this procurement and identify applicable suppliers.
* Identify suppliers who would like to participate in Early Market Engagement

PROCUREMENT APPROACH
This procurement will be conducted under the new Procurement Act 2023 (PA 2023) effective from October 2024, and the Authority intends to procure via a competitive flexible procedure.

COMMERCIAL MODEL
The Department intends to appointment relevant suppliers to form an Open Framework divided into delivery lots.

CPV CODES 

71242000 - Project and design preparation, estimation of costs.
72224000 - Project management consultancy services.
79421000 - Project-management services other than for construction work.
79421100 - Project-supervision services other than for construction work.
35821000 - Flags.
35821100 - Flagpole
79710000 - Security services.
48952000 - Public address systems.
32000000 - Radio, television, communication, telecommunication and related equipment.
32344210 - Radio equipment.
32344280 - Portable radios.
34928200 - Fences.
72224000 - Project management 
31000000 - Electrical machinery, apparatus, equipment and consumables; Lighting
45450000 - Other building completion work 
71317200 - Health and safety services
71317210 - Health and safety consultancy services
92000000 - Recreational, cultural and sporting services 
32322000 - Multimedia equipment 
34000000 - Transport equipment and auxiliary products to transportation 
92600000 - Sporting Services 
92500000 - Library, archives, museums and other cultural services 
92200000 - Radio and television services 
22459000 - Tickets

This Prior Information Notice has been published for informational purposes only to provide the market with an update on the Departments proposed approach and to enable suppliers to prepare to respond. The proposed approach described here is subject to final internal approvals and assurances and the Department reserves the right to amend any details with regards to the proposed approach if necessary. Additional information: In August 2023 Department for Culture, Media and Sport published the following Prior Information Notice (PIN) https://www.find-tender.service.gov.uk/Notice/022391-2023 regarding a planned procurement exercise to establish a multi-operator framework agreement for general event management services.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026361-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Aug 2024 |
| Submission deadline | Not specified |
| Future notice date | 30 Mar 2025 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR CULTURE, MEDIA AND SPORT |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2BQ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 19 Aug 2024 at 16:04 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/026361-2024

## Notice URLs

- http://www.dcms.gov.uk
- https://www.find-tender.service.gov.uk/Notice/022391-2023

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0491df. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0491df.json.