---
title: "The University of Cumbria HR system"
ocid: "ocds-h6vhtk-04920b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04920b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04920b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04920b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF CUMBRIA"
published: "2024-08-20"
---

# The University of Cumbria HR system

Buyer: UNIVERSITY OF CUMBRIA  
Current stage: Award  
OCID: ocds-h6vhtk-04920b

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## Summary

The University of Cumbria has completed awarding a contract for their HR system upgrade within the "Software package and information systems" industry category. Located in Carlisle, UK, the procurement process utilised a limited procedure due to extreme urgency, with the contract being awarded to ZELLIS UK LTD. The procurement stage is noted as "Award" and the contract, worth £366,516, was signed on 1st July 2024. This tender includes migrating the existing HR/Payroll system to a newer platform, featuring functionalities such as timesheet solutions, onboarding, case management, and modern reporting solutions with significant time and financial savings targeted by July 2024.

This tender offers significant opportunities for businesses specialising in software and information systems, especially those adept in HR and payroll solutions. Companies like ZELLIS UK LTD, who can provide rapid and efficient migration services under tight deadlines, are well-suited to compete in such tendres. The procurement method indicates an expedited process, suggesting that businesses capable of responding to urgent needs will have a competitive edge. By participating in such tenders, businesses can expand their portfolio and establish a robust presence in the public sector technology market.

## Notice

The University of Cumbria have an embedded HR/Payroll system which needs to be continued migrating onto a newer platform with significant time and financial savings

### Lot Information

Lot 1

A HR/Payroll system is to also have functions of; A workable solution to replace manual Excel timesheets for hourly-paid staff Onboarding Case Management A modern reporting solution in PowerBi and the new Zellis Data Model A workable solution to online PPDR - the Talent and Performance module Training course administration

Options: One 12 month extension available

### Procurement Information

A procurement route was identified in June 2023 via the CCS framework, desktop study was carried out and a new supplier was chosen. However when the contract was received there were inflated software costs added in, which was then not an economical action. With the software embedded trying to implement a system in under a year would not be possible as a full tendering exercise would need to be carried out. The incumbent supplier submitted costings to novate to the new package and was cheaper than the new supplier option. Attempting to migrate to any supplier was extremely high risk and likely to push beyond the July 2024 hard deadline

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026442-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Aug 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Jun 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £366,516 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF CUMBRIA |
| Locality | CARLISLE |
| Post town | Carlisle |
| Postcode | CA1 2HH |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD1 Cumbria |
| ITL 3 | TLD13 Cumberland |
| Local authority | Cumberland |
| Electoral ward | Castle |
| Westminster constituency | Carlisle |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ZELLIS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Aug 2024 at 10:56 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/026442-2024

## Notice URLs

- https://www.cumbria.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04920b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04920b.json.