--- title: "Provision of meals and food products" ocid: "ocds-h6vhtk-049279" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049279" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-049279.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-049279.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CLWYDALYN HOUSING" published: "2024-08-21" --- # Provision of meals and food products Buyer: CLWYDALYN HOUSING Current stage: Planning OCID: ocds-h6vhtk-049279 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049279) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-049279.json) ## Summary ClwydAlyn Housing is initiating a planned procurement for the “Provision of Meals and Food Products,” targeting the goods category within the prepared meals industry. This initiative spans nine Extra Care schemes across North Wales, with a prospective tenth site in development. The procurement process is currently at the planning stage as of 21st August 2024, with further notice expected on 23rd September 2024. The value of the tender is estimated at £1,000,000, with a focus on securing a supplier for meals provided daily year-round. This contract aims to ensure meals are nutritious, support residents’ well-being, and exclude ultra-processed foods by the end of the first contract year. This tender presents significant opportunities for businesses specialising in nutritious meal preparation, offering a steady and large-scale demand of approximately 11,000 meals monthly. Companies adept at sourcing fresh, seasonal ingredients and committed to reducing food poverty through social value initiatives will find this contract beneficial for growth. The responsibility includes purchasing from a list of preferred suppliers, providing consolidated monthly invoices, and ensuring cost-effectiveness through annual benchmarking. Ideal candidates are those capable of providing high-quality food within specified guidelines and supporting community welfare objectives. ## Notice We have 9 Extra Care schemes located across North Wales with a 10th currently in development. In each service, residents receive a 2-course lunch option that is served in on-site restaurants. At present, our requirement is to procure in the region of 11,000 meals per month. This can fluctuate +/- 10 % in any given month subject to residents meals required. We require a provider to supply a range of lunchtime meal options for resident enjoyment and satisfaction in the quality of the meal provided. The lunchtime service is a huge selling point of our Extra Care service so meals should be healthy, nutritious and support residents' wellbeing. The lunchtime meal is provided daily 7 days a week, 365 days a year. Residents receive a two-course lunch (main and dessert) and what we are looking to procure is the main element of the main meal. For example, pies, lasagne, curry's, fish options etc. Each scheme has its own in-house catering team that cooks accompaniments to the main meal (e.g., potatoes & veg) and desserts so they are excluded from this tender. It is our expectation that meal options will be made using fresh seasonal ingredients whilst meeting all national guidelines for older adults. We are committed to moving away from Ultra Processed Food (UPF) during the first year of the contract so the supplier must demonstrate the commitment and capability to deliver non UPF meals in year 1 of the contract. We also have an annual spend approximately GBP 500,000 and the supplier will be required to purchase food from an agreed list of preferred suppliers and provide ClwydAlyn with a consolidated monthly invoice for this spend. We would also require the supplier to provide evidence of annual benchmarking of these suppliers to ensure that we are getting optimum value for money. We require the supplier to provide access to their food ordering systems that will allow us to agree a suite of produce/goods and limit all ordering and purchases the items that are agreed with us. We are committed to our Social Value objective of reducing food poverty and require a supplier to work with us in obtaining investment and developing partnerships with other organisations including voluntary and third sector organisations to reduce food poverty in North Wales. ### Lot Information Lot 1 We have 9 Extra Care schemes located across North Wales with a 10th currently in development. In each service, residents receive a 2-course lunch option that is served in on-site restaurants. At present, our requirement is to procure in the region of 11,000 meals per month. This can fluctuate +/- 10 % in any given month subject to residents meals required. We require a provider to supply a range of lunchtime meal options for resident enjoyment and satisfaction in the quality of the meal provided. The lunchtime service is a huge selling point of our Extra Care service so meals should be healthy, nutritious and support residents' wellbeing. The lunchtime meal is provided daily 7 days a week, 365 days a year. Residents receive a two-course lunch (main and dessert) and what we are looking to procure is the main element of the main meal. For example, pies, lasagne, curry's, fish options etc. Each scheme has its own in-house catering team that cooks accompaniments to the main meal (e.g., potatoes & veg) and desserts so they are excluded from this tender. It is our expectation that meal options will be made using fresh seasonal ingredients whilst meeting all national guidelines for older adults. We are committed to moving away from Ultra Processed Food (UPF) during the first year of the contract so the supplier must demonstrate the commitment and capability to deliver non UPF meals in year 1 of the contract. We also have an annual spend approximately GBP 500,000 and the supplier will be required to purchase food from an agreed list of preferred suppliers and provide ClwydAlyn with a consolidated monthly invoice for this spend. We would also require the supplier to provide evidence of annual benchmarking of these suppliers to ensure that we are getting optimum value for money. We require the supplier to provide access to their food ordering systems that will allow us to agree a suite of produce/goods and limit all ordering and purchases the items that are agreed with us. We are committed to our Social Value objective of reducing food poverty and require a supplier to work with us in obtaining investment and developing partnerships with other organisations including voluntary and third sector organisations to reduce food poverty in North Wales. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/026622-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Aug 2024 | | Submission deadline | Not specified | | Future notice date | 22 Sep 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CLWYDALYN HOUSING | | Locality | ST ASAPH | | Post town | Not specified | | Postcode | LL17 OJD | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | TLL Wales, TLL11 Isle of Anglesey | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products ### Codes - 15894200 - Prepared meals ## Release History - 21 Aug 2024 at 10:17 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/026622-2024 ## Notice URLs - http://www.clwydalyn.co.uk/ - https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=883706413 - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143930 - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA21673 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049279. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-049279.json.