---
title: "Electoral Services & Membership Database"
ocid: "ocds-h6vhtk-04935e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04935e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-04935e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-04935e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "UNIVERSITY HOSPITALS DORSET NHS FOUNDATION TRUST"
published: "2024-08-23"
---

# Electoral Services & Membership Database

Buyer: UNIVERSITY HOSPITALS DORSET NHS FOUNDATION TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-04935e

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## Summary

University Hospitals Dorset NHS Foundation Trust (UHD) is currently in the tender stage of procuring an Electoral Services & Membership Database within the administrative healthcare services industry. This competitive procedure with negotiation aims to secure a provider who can deliver comprehensive and accurate membership and election services. The contract, valued at £140,000, is scheduled to start on 1st November 2024 and end on 31st October 2029, with a renewal option 180 days prior to the contract's end. Key dates include the tender submission deadline on 24th September 2024 at 14:00 BST. The project, which will cover the UKK2 region, requires a compliance with all applicable laws, regulations, and the Trust’s Constitution.

This tender creates numerous opportunities for businesses specialising in data management, filing services, electronic data management (EDM), and electoral forms. Businesses with a strong track record in these areas, offering quality service and social value at competitive prices, would be well-suited to compete. The contract's substantial duration and the potential for additional elections ensure a continuous business relationship, offering sustainable growth prospects. Engaging in this procurement could enhance the service provider's portfolio, particularly in the healthcare sector.

## Notice

University Hospitals Dorset NHS FT is seeking a provider for a membership database and election services, the next scheduled elections are due to take place in late 2025 and late 2026. However, the need for additional elections may arise during the contract period. (An additional election may be required in the early stages of 2025).

### Lot Information

Lot 1

To have a secure, comprehensive and accurate membership database compliant with all applicable laws, regulations, statutory guidance and the Trust's Constitution, which is easily accessible for the purpose of data interrogation, reporting and for Governor election purposes.

To have comprehensive and accurate electoral services, compliant with all applicable laws, regulations, statutory guidance and the Trust's Constitution. Additional information: Services will be delivered in line with UHD constitution.

Renewal: 180 days prior to end of contract

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/026998-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Aug 2024 |
| Submission deadline | 24 Sep 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 1 Nov 2024 - 31 Oct 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £140,000 |
| Lots value | £116,666 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY HOSPITALS DORSET NHS FOUNDATION TRUST |
| Locality | POOLE |
| Post town | Bournemouth |
| Postcode | BH15 2JB |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK6 North Somerset, Somerset and Dorset |
| ITL 3 | TLK63 Bournemouth, Christchurch and Poole |
| Local authority | Bournemouth, Christchurch and Poole |
| Electoral ward | Poole Town |
| Westminster constituency | Poole |
| Delivery location | TLK2 Dorset and Somerset |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 48 - Software package and information systems
- 75 - Administration, defence and social security services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22821000 - Electoral forms
- 48612000 - Database-management system
- 48613000 - Electronic data management (EDM)
- 75122000 - Administrative healthcare services
- 79560000 - Filing services

## Release History

- 23 Aug 2024 at 09:55 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/026998-2024

## Notice URLs

- https://health-family.force.com/s/Welcome
- https://www.judiciary.uk/
- https://www.uhd.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-04935e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-04935e.json.