---
title: "ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools"
ocid: "ocds-h6vhtk-0495cf"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0495cf"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0495cf.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0495cf.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE EDUCATION AUTHORITY"
published: "2024-08-27"
---

# ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools

Buyer: THE EDUCATION AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-0495cf

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## Summary

The Education Authority has completed the procurement process for the "ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools" contract. This tender falls under the "Office and computing machinery, equipment and supplies except furniture and software packages" category and covers schools across Northern Ireland (UKN region). Initially awarded in 2024, the process has reached the award stage, including a contract extension until 31st August 2025 and a 10% value increase (£1.45 million). Suppliers awarded the contract include CALVERT OFFICE EQUIPMENT LTD, QLC SOLUTIONS LTD, and XEROX UK LTD.

This tender provides significant opportunities for businesses specialising in office equipment and related services, particularly those capable of sustaining long-term maintenance contracts. Small and medium-sized enterprises (SMEs) and large firms alike can benefit from this extension, given the substantial contract value. Companies with a strong track record in providing high-quality multi-functional devices and comprehensive maintenance services are well-suited to compete in this sector, potentially enhancing their market presence and creating new business growth avenues. The procurement method employed was a limited procedure, reflecting the specific requirements and timelines of the Education Authority’s strategic review and future procurement planning.

## Notice

Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools across Northern Ireland

### Lot Information

Lot 1

Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools. Additional information: This VEAT is to inform the market of the proposal to extend the contract period by 12 months, up to31st August 2025 and increase the contract award value by 10% (PS1.450,000.00) in order to facilitate this.

### Procurement Information

Reg 72 (1)(e) Not substantial regarding extension of the Term by an additional 1 year and the additional value is 10% of the original contract value. The current Schools MFD contract expires on 31/08/2024. EA ICT before going out to procure a new contract need to review and understand the future printing requirements i.e. how many MFD's currently, types, locations, usage, print volumes. This review is essential as printing habits and trends have changed over recent years. It is estimated that this review will take a number of months to complete, and this will then be factored into a new procurement which itself will take an estimated 3 months to complete and award. The one year extension will provide sufficient time to conclude all of this and allow some time for any transition connected with a new contract. It would appear that Regulation 72(1)(e) would apply under the circumstances. The Regulation states: "(e)where the modifications, irrespective of their value, are not substantial within the meaning of paragraph (8)" Paragraph 8 states: (8) A modification of a contract or a framework agreement during its term shall be considered substantial for the purposes of paragraph (1)(e) where one or more of the following conditions is met:-- (a)the modification renders the contract or the framework agreement materially different in character from the one initially concluded; (b)the modification introduces conditions which, had they been part of the initial procurement procedure, would have-- (i)allowed for the admission of other candidates than those initially selected, (ii)allowed for the acceptance of a tender other than that originally accepted, or (iii)attracted additional participants in the procurement procedure; (c)the modification changes the economic balance of the contract or the framework agreement in favour of the contractor in a manner which was not provided for in the initial contract or framework agreement; (d)the modification extends the scope of the contract or framework agreement considerably; (e)a new contractor replaces the one to which the contracting authority had initially awarded the contract in cases other than those provided for in paragraph (1)(d). For this particular modification, it appears that the 1 year extension and small additional value (10%) are "not substantial" and therefore meets the conditions of paragraph 8.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/027349-2024 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Aug 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 26 Aug 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,595,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE EDUCATION AUTHORITY |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 2NQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Duncairn |
| Westminster constituency | Belfast North |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 3 |
| Supplier names | CALVERT OFFICE EQUIPMENT; QLC SOLUTIONS; XEROX |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79820000 - Services related to printing
- 79824000 - Printing and distribution services

## Release History

- 27 Aug 2024 at 16:26 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/027349-2024

## Notice URLs

- https://etendersni.gov.uk/epps
- https://ted.europa.eu/udl?uri=TED:NOTICE:520700-2020:TEXT:EN:HTML
- https://www.calvert.co.uk/
- https://www.qlcsolutions.com/
- https://www.xerox.co.uk/en-gb

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0495cf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0495cf.json.