---
title: "EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT"
ocid: "ocds-h6vhtk-0495ed"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0495ed"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0495ed.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0495ed.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "COVENTRY UNIVERSITY"
published: "2024-12-17"
---

# EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT

Buyer: COVENTRY UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-0495ed

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0495ed)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0495ed.json)

## Summary

Coventry University has undertaken a procurement process for the supply, installation, and support of a cloud-based email archiving solution for its Legal Services Department. The tender, identified by the code FRAM-1373-24-TH, falls under the industry category of IT services, specifically storage services, and relates to securing email communications. This open procedure began on 28th August 2024, with bids evaluated and the award made on 27th November 2024 to VIPRE SECURITY LTD. The contract is valued at £651,780 and spans five years, with the possibility of extensions. The procurement process is complete, with active status noted for both the tender and the awarded contract.

This tender presents substantial opportunities for businesses specialising in IT services, cloud solutions, and data storage, particularly those experienced in handling large-scale data operations and providing robust security measures. Companies adept at integrating with Office 365 and Google Workspace would find this contract highly suitable. Successful bidders need to demonstrate comprehensive implementation plans, support and maintenance capabilities, and competitive pricing strategies. This contract can provide significant business growth potential through long-term engagement and the establishment of a substantial client relationship with Coventry University.

## Notice

Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must Show less description accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily. Submission Requirements: Vendors interested in submitting a proposal must include the following: Company Profile: Overview of the company, including experience in providing similar solutions. Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications. Implementation Plan: Timeline and plan for deploying the solution, including data migration. Support and Maintenance: Description of support services, including response times and SLAs. Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy. References: Provide at least three references from organizations of similar size and scope. Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals. This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods.

### Lot Information

Lot 1

This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods.

Renewal: Initial 5 years plus 1+1+1+1+1 years at the discretion of Coventry University.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/040608-2024 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Dec 2024 |
| Submission deadline | 26 Sep 2024 |
| Future notice date | Not specified |
| Award date | 27 Nov 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £651,780 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | COVENTRY UNIVERSITY |
| Locality | COVENTRY |
| Post town | Coventry |
| Postcode | CV1 5FB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG33 Coventry |
| Local authority | Coventry |
| Electoral ward | St Michael's |
| Westminster constituency | Coventry South |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VIPRE SECURITY |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63121100 - Storage services

## Release History

- 17 Dec 2024 at 14:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/040608-2024
- 28 Aug 2024 at 09:42 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027397-2024

## Notice URLs

- https://in-tendhost.co.uk/coventryuniversity/aspx/Home
- https://www.coventry.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0495ed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0495ed.json.