---
title: "NCC202402157 - Newport City Council - Fleet Maintenance Contract"
ocid: "ocds-h6vhtk-0496b4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0496b4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0496b4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0496b4.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NEWPORT CITY COUNCIL"
published: "2024-12-04"
---

# NCC202402157 - Newport City Council - Fleet Maintenance Contract

Buyer: NEWPORT CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0496b4

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## Summary

Newport City Council has successfully awarded a contract for the maintenance of its fleet, including electric vehicles, to Commercial Motors (Wales) Limited. The initial tender was advertised as an open procedure under the classification of fleet management, repair, and maintenance services (CPV 50111000). Located within the region of Newport (UKL21), this services contract falls under the Transport category and complies with the EU procurement directive 2014/24/EU. The procurement process, initiated due to the expiry of the current contract on 31 March 2025, reached the awarding stage on 27 November 2024, with the contract valued at £4,500,000. This newly awarded contract incorporates all scheduled and unscheduled maintenance, requiring 24/7 support and a guaranteed operational facility within Newport's boundary.

This tender offers significant growth opportunities for businesses specialising in vehicle fleet maintenance and repair services. SMEs with a capability to provide comprehensive maintenance solutions, including rapid response to breakdowns and adherence to legal safety inspections, will find this contract especially suitable. Businesses within the Newport region can benefit from reduced transportation time, which is a critical contract requirement aimed at enhancing operational efficiency and minimising emissions. Additionally, companies that can deliver high-quality service, add social value, and offer competitive pricing are well-positioned to compete in similar future tenders, given the recurring nature of such contracts and the stringent quality criteria defined by the Newport City Council.

## Notice

The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC's Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.

### Lot Information

Lot 1

The key contract specification is for the contractor to operate from a facility within the city boundary in order to minimise transport time between their facility and NCC's two main hubs at Telford Street Depot and the Waste Disposal Site. This helps to maximise operational efficiency by reducing travel time, the time vehicles are non-operational (down-time) and minimises emissions from diesel/petrol vehicles. The contractor will be required to carry out both scheduled maintenance as specified by NCC and unplanned maintenance to vehicle faults/breakdowns as they are reported and provide a 24/7 breakdown and vehicle recovery service. Planned maintenance comprises scheduled safety inspections, services and MOT's as required by law and in accordance with terms and conditions of NCC's Goods Vehicle Operators Licence at specified intervals dependant on the type of vehicle and to attend to any vehicle at any time when requested to do so by NCC. As part of the scheduled maintenance process, the contractor is required to submit their hourly labour rate and specify times taken to carry out various tasks for each category of vehicle. This allows NCC to calculate how much the annual planned maintenance of the fleet will cost.

Renewal: The contract is to be renewed in 4 years time, unless terminated earlier for any reasons as per the Terms and Conditions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039012-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Dec 2024 |
| Submission deadline | 30 Oct 2024 |
| Future notice date | Not specified |
| Award date | 27 Nov 2024 |
| Contract period | Not specified |
| Recurrence | Next notice will be published 3.5 years unless the contract is terminated for any reason as per the Terms and Conditions. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,702,007 |
| Lots value | £4,702,007 |
| Awards value | Not specified |
| Contracts value | £4,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWPORT CITY COUNCIL |
| Locality | NEWPORT |
| Post town | Newport |
| Postcode | NP20 4UR |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Newport |
| Electoral ward | Allt-yr-yn |
| Westminster constituency | Newport West and Islwyn |
| Delivery location | TLL21 Monmouthshire and Newport |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COMMERCIAL MOTORS (WALES |

## CPV Codes

### Divisions

- 34 - Transport equipment and auxiliary products to transportation
- 50 - Repair and maintenance services

### Codes

- 34300000 - Parts and accessories for vehicles and their engines
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50116400 - Repair and maintenance services of vehicle transmissions

## Release History

- 4 Dec 2024 at 10:43 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039012-2024
- 30 Aug 2024 at 10:45 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/027728-2024

## Notice URLs

- http://www.newport.gov.uk
- https://etenderwales.bravosolution.co.uk/home.html
- https://ted.europa.eu/udl?uri=TED:NOTICE:310426-2017:TEXT:EN:HTML
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0496b4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0496b4.json.