--- title: "Supply, Installation and Maintenance of Pay and Display Parking Machines" ocid: "ocds-h6vhtk-049773" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049773" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-049773.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-049773.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "READING BOROUGH COUNCIL" published: "2024-09-03" --- # Supply, Installation and Maintenance of Pay and Display Parking Machines Buyer: READING BOROUGH COUNCIL Current stage: Planning OCID: ocds-h6vhtk-049773 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049773) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-049773.json) ## Summary Reading Borough Council (RBC) is preparing to invite tenders for the "Supply, Installation and Maintenance of Pay and Display Parking Machines" across its on-street and off-street parking locations. This procurement, currently in the planning stage, is targeted for the industry category of control, safety, or signalling equipment for parking facilities. The key dates include the future notice date of 11 October 2024. The contract will cover a period of 5 years initially, with an option to extend for an additional 2 years, making a total of 7 years. The machines will replace existing ones that are scheduled to be outdated by the end of 2024 due to network technology changes. Businesses can submit their proposals electronically via the specified online portal. This tender offers significant opportunities for businesses specialising in parking system technology, installation, maintenance, and service delivery. Companies experienced in quick mobilisation and integration of parking machines using newer technologies will find this project particularly attractive. The project is divided into two lots: a lease option and a purchase option, which provides various avenues for business participation. Additionally, RBC welcomes variant bids, including those offering refurbished machines, thus opening the door for businesses that provide refurbished equipment solutions. This opportunity aligns well with companies that have the capability of maintaining service continuity and aiming to enhance their portfolio with a long-term public sector contract. ## Notice Reading Borough Council (RBC) will be inviting tenders from suitably qualified suppliers for the provision of pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include the installation and commissioning, maintenance, servicing and repair, and eventual decommissioning and removal of the machines. The contract will also include processing of relevant transaction data. RBC is currently reviewing its existing estate that includes approximately 155 pay and display machines, and rationalising its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, but this may change depending on the outcome of rationalisation planning, or as a result of further rationalisation during the lifetime of the contract. The contract may also include for the removal and disposal of any machines to be removed from the estate entirely. This opportunity is offered over 2 Lots to allow for pricing to be received on a lease option or purchase option basis. RBC reserves the right to award to one Lot only (e.g. to purchase all machines on either a leased or purchased option), or to both Lots (e.g. to purchase some machines on leased option and some machines on a purchase option). Lease options must include an option to purchase the machines at the end of the contract. The machines will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. The contract may also include the removal and disposal of any existing machines owed by RBC that are deemed to be no longer required. RBC's existing pay and display machines currently use 2G/3G technology to transmit data. These networks are due to be switched off at the end of 2024 and early into 2025. Maintaining pay and display parking provision across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. Variant bids will be accepted on the basis that refurbished, rather than new pay and display machines are provided under the contract. Any variant bids submitted on this basis must still meet the requirements of the specification. All details will be within the tender documents. The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years. ### Lot Information Supply, Installation and Maintenance of Pay and Display Parking Machines - Lease Option Reading Borough Council (RBC) will be inviting tenders from suitably qualified suppliers for the provision of pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include the installation and commissioning, maintenance, servicing and repair, and eventual decommissioning and removal of the machines. The contract will also include processing of relevant transaction data. Lot 1 is for the supply, installation and commissioning, maintenance, servicing and repair and eventual decommissioning and removal of the machines, on a lease option basis. RBC is currently reviewing its existing estate that includes approximately 155 pay and display machines, and rationalising its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, but this may change depending on the outcome of rationalisation planning, or as a result of further rationalisation during the lifetime of the contract. The machines will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. The contract may also include the removal and disposal of any existing machines owed by RBC that are deemed to be no longer required. RBC's existing pay and display machines currently use 2G/3G technology to transmit data. These networks are due to be switched off at the end of 2024 and early into 2025. Maintaining pay and display parking provision across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. Variant bids will be accepted on the basis that refurbished, rather than new pay and display machines are provided under the contract. Any variant bids submitted on this basis must still meet the requirements of the specification. All details will be within the tender documents. The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years. Additional information: RBC is open to receiving variant bids on the basis that refurbished pay and display machines are provided instead of new machines. Where variant bids are submitted on this basis, they must meet all other requirements of the specification. This Prior Information Notice may be used to reduce tender timescales, in accordance with Reg 27 (4) of the Public Contract Regulations. Options: The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years. Supply, Installation and Maintenance of Pay and Display Parking Machines - Purchase Option Reading Borough Council (RBC) will be inviting tenders from suitably qualified suppliers for the provision of pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include the installation and commissioning, maintenance, servicing and repair, and eventual decommissioning and removal of the machines. The contract will also include processing of relevant transaction data. Lot 2 is for the supply, installation and commissioning, maintenance, servicing and repair and eventual decommissioning and removal of the machines, on a purchase option basis. RBC is currently reviewing its existing estate that includes approximately 155 pay and display machines, and rationalising its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, but this may change depending on the outcome of rationalisation planning, or as a result of further rationalisation during the lifetime of the contract. The machines will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. The contract may also include the removal and disposal of any existing machines owed by RBC that are deemed to be no longer required. RBC's existing pay and display machines currently use 2G/3G technology to transmit data. These networks are due to be switched off at the end of 2024 and early into 2025. Maintaining pay and display parking provision across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. Variant bids will be accepted on the basis that refurbished, rather than new pay and display machines are provided under the contract. Any variant bids submitted on this basis must still meet the requirements of the specification. All details will be within the tender documents. The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years. Additional information: RBC is open to receiving variant bids on the basis that refurbished pay and display machines are provided instead of new machines. Where variant bids are submitted on this basis, they must meet all other requirements of the specification. This Prior Information Notice may be used to reduce tender timescales, in accordance with Reg 27 (4) of the Public Contract Regulations. Options: The contract will be offered over an initial period of 5 years, with the option to extend by a further 2 years, taking the maximum contract term to 7 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/028023-2024 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Sep 2024 | | Submission deadline | Not specified | | Future notice date | 10 Oct 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | £1,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | READING BOROUGH COUNCIL | | Locality | READING | | Post town | Reading | | Postcode | RG1 2LU | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ16 Berkshire West | | Local authority | Reading | | Electoral ward | Abbey | | Westminster constituency | Reading Central | | Delivery location | TLJ11 Berkshire | ## CPV Codes ### Divisions - 34 - Transport equipment and auxiliary products to transportation - 38 - Laboratory, optical and precision equipments (excl. glasses) - 51 - Installation services (except software) - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 34996300 - Control, safety or signalling equipment for parking facilities - 38730000 - Parking meters - 51214000 - Installation services of parking meter equipment - 63712400 - Parking services ## Release History - 3 Sep 2024 at 07:46 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/028023-2024 ## Notice URLs - http://www.reading.gov.uk - https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current - https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049773. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-049773.json.