---
title: "Fleet Management System"
ocid: "ocds-h6vhtk-049833"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049833"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-049833.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-049833.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)"
published: "2024-10-10"
---

# Fleet Management System

Buyer: THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)  
Current stage: Award  
OCID: ocds-h6vhtk-049833

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049833)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-049833.json)

## Summary

The Common Services Agency (NSS) has extended its contract titled "Fleet Management System" under Regulation 72(1)(b). This extension, awarded to Civica UK Limited, is for a period of 12 months starting from 1st October 2024 and will run until 30th September 2025. The contract, valued at £401,000, involves IT services including consulting, software development, Internet, and support specifically for managing the fleet of 3500 vehicles used by 15 NHSS Boards across Scotland. The procurement category is services, and this extension will ensure the continuity of fleet compliance and maintenance activities. The procurement stage is at the contract update and award stage.

This extension offers significant growth opportunities for businesses specializing in IT services within the public sector. Companies with expertise in fleet management systems, especially those capable of integrating with existing infrastructures and ensuring legal compliance, stand to benefit. Small and medium enterprises (SMEs) like Civica UK Limited, which already hold the contract, demonstrate that smaller firms with specialised skills and established relationships can effectively compete and succeed in such procurement processes. The continuity of services ensures operational stability, making it a strategic opportunity for businesses aiming to partner with public health organisations.

## Notice

Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

### Lot Information

Lot 1

Extension of Fleet Management System "Tranman" contract for a period of 12 months using Regulation 72(1)(b). The contract is currently used by 15 NHSS Boards with 3500 vehicles live. The system is a key tool in managing the fleet compliance and maintenance requirements with Boards needing to access and manage fleet data daily. If Boards cannot access the data there will be a risk of fleet non-compliance of legal requirements i.e. MOT, road tax, vehicle inspections. Further to this, Boards will not be able to report on fleet data.

### Procurement Information

To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value; Extension of current contract to allow for continuity of service. This extension is to allow a future procurement to be conducted prior to the contract end date (30/09/2025).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032511-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Oct 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 31 Mar 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £470,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS) |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9EB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 10 Oct 2024 at 07:57 - AwardUpdate - Award Notice - https://www.find-tender.service.gov.uk/Notice/032511-2024
- 5 Sep 2024 at 07:42 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/028356-2024

## Notice URLs

- http://www.nss.nhs.scot/browse/procurement-and-logistics
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000780215
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049833. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-049833.json.