---
title: "Printed Forms"
ocid: "ocds-h6vhtk-0498c8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0498c8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0498c8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0498c8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2026-06-09"
---

# Printed Forms

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-0498c8

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## Summary

The procurement process titled "Printed Forms," conducted by NHS Wales Shared Services Partnership-Procurement Services, focuses on the supply of bespoke printed materials crucial for maintaining continuity across Health Boards, Trusts, and Special Health Authorities in NHS Wales. With a main procurement category in goods, this process is related to the industry classification "Bespoke printed matter." This selective procurement followed a restricted procedure and encompassed several lots, including "Printed Forms" and "Child Record Folders," which were ultimately awarded to Harlow Printing Limited and Continuous Dataprint (UK) Ltd, respectively. The contracts were signed in early June 2026, with contract values of £1,084,003.50 and £166,250, respectively, emphasising strategic purchases to ensure service reliability.

This tender presents substantial opportunities for businesses in the printing and document management sectors by enabling them to become key suppliers to NHS Wales. Companies with capabilities in producing high-quality, customised printed forms are well-suited to benefit, particularly those adept in competitive selective procurement processes. The framework agreement covers various needs within health services, allowing businesses to contribute to vital operational functions. For SMEs and larger firms alike, engaging in this procurement offers a pathway to strengthen ties within the public health sector and increase their market presence in the UK.

## Notice

Procurement for Health Boards, Trusts and Special Health Authorities across NHS Wales are reliant on the availability and access of various printed forms which are crucial to maintaining service continuity. There are currently 39 All-Wales forms available.

### Lot Information

Lot Lot 1 Document Management

This lot includes a comprehensive range of document management services to include but not limited to Document Storage, scanning, and secure destruction of records.

Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.

Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.

Child Record Folders

A mini competition for an All Wales Printed Forms contract let via HealthTrust Europe's 'External Print and Digital Services' framework.

Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.

Lot 3 External Print Solution

This lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.

Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.

Lot 4 Print Management

This lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs. This gives Participating Authorities the opportunity to outsource the management of their printing devices while benefitting from expert support and guidance in print management.

Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.

Lot 5 Aggregation of lot option (1-4)

For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award. The aggregation of Lot operates as a managed service refers to the transfer of certain operational and administrative tasks that would otherwise be performed by the Participating Authority, from a Participating Authority to a third-party professional service provider in order for the Participating Authority to achieve its objectives. The service provider will have the contractual responsibility for the planning, deployment, delivery and management of the service, this may also include personnel and physical labour, equipment, systems and software, infrastructure and supplies, health and safety and administration and other associated services linked to the delivery and smooth running of the service. Prime Vendor and Subcontractor arrangements: Tenderers bidding for this Lot are not mandated to supply every element of the requirements directly and can appoint subcontractors thus making the Tenderer a Prime Vendor. The Prime Vendor may appoint a subcontractor who has been awarded to any of the Lots, mentioned above. By appointing a subcontractor(s), the Prime Vendor accepts full responsibility of their subcontractor(s). This Lot will only operate via mini competition process, service providers can compete and provide accurate bids for Participating Authorities bespoke requirements

Renewal: The framework will run for 48 months at the end of the period HTE will decide on the renewal.

Lot Lot 2 Communications tools

This lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones.

Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.

Lot Lot 3 External Print Solution

This lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.

Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.

Lot Lot 4 Print Management

This lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs.

Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.

Lot Lot 5 Aggregation of lot option (1-4)

For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award.

Options: This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.

Printed Forms

A mini competition for an All Wales Printed Forms contract let via HealthTrust Europe's 'External Print and Digital Services' framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/054380-2026 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jun 2026 |
| Submission deadline | 8 Oct 2024 |
| Future notice date | Not specified |
| Award date | 10 Dec 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £76,250,253 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Active, Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Additional buyers | HEALTHTRUST EUROPE LLP (HTE) ACTING ON BEHALF OF |
| Locality | EDGBASTON, BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B15 1NU |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 19 |
| Supplier names | ALLIED PUBLICITY SERVICES (MANCHESTER; APOGEE; AURORA MANAGED SERVICES; CFH DOCMAIL; CHETHAM HOUSE LIMITED T/A SF TAYLOR; COLLECTOR SET PRINTERS; CONTINUOUS DATAPRINT (U.K.) LTD, T/AS: CDP PRINT MANAGEMENT; CONTINUOUS DATAPRINT (UK; CORPORATE DOCUMENT SERVICES; CUBIQUITY; HARLOW PRINTING; IMAIL COMMS; IRON MOUNTAIN (UK; KYOCERA DOCUMENT SOLUTIONS; OPUS TRUST MARKETING LIMITED TRADING AS ADARE SEC; PSL PRINT MANAGEMENT; RESTORE; RICOH; SYNERTEC |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 22458000 - Bespoke printed matter
- 30232100 - Printers and plotters
- 63120000 - Storage and warehousing services
- 72512000 - Document management services
- 79571000 - Mailing services
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79811000 - Digital printing services

## Release History

- 9 Jun 2026 at 14:22 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/054380-2026
- 7 Jan 2025 at 09:34 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000269-2025
- 6 Sep 2024 at 12:52 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028611-2024

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://healthtrusteurope.bravosolution.co.uk
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0498c8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0498c8.json.