--- title: "University of Chichester Academy Trust - Reprographics Partner" ocid: "ocds-h6vhtk-049a81" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049a81" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-049a81.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-049a81.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "UNIVERSITY OF CHICHESTER ACADEMY TRUST" published: "2024-09-12" --- # University of Chichester Academy Trust - Reprographics Partner Buyer: UNIVERSITY OF CHICHESTER ACADEMY TRUST Current stage: Tender OCID: ocds-h6vhtk-049a81 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049a81) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-049a81.json) ## Summary The University of Chichester Academy Trust is seeking a Reprographics Partner to provide a range of reprographic services across its schools and central office in Bognor Regis, UKJ2. The procurement is in the tender stage and will be conducted through a selective competitive procedure with negotiation. The contract, which is valued at £900,000, includes provision, installation, commissioning, maintenance, and training for multi-functional printing devices, as well as print management software and ethical disposal services. Key dates include the tender period ending on 14 October 2024 and the invitation date for the second stage on 28 October 2024, with an overall contract period of approximately 1800 days (about five years). This tender offers significant business growth opportunities for companies providing reprographic and printing solutions, especially those able to supply, maintain, and manage multi-functional devices across multiple locations. Companies specialising in print management software, training services, and ethical equipment disposal will find this opportunity particularly attractive. The contract's long duration and comprehensive service requirements can foster long-term partnerships, providing stability and sustained revenue for the selected vendor. Businesses with robust technical support and service management capabilities are well-suited to compete. ## Notice The companies identified from these shortlisting questions to move to Stage 2 will also receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to; * Provision of a range of multi-functional printing devices to all the schools and the central office * An installation and commissioning service for each device * A handover and training service * A uniform maintenance service for any of the schools who have MFD's across the Trust * An automated service that addresses all consumable needs * A service that includes appropriate print management software * A service that ethically disposes of equipment as necessary * A full service level agreement * Relevant monitoring, management and reporting * A single technical interface to the Trust outsourced ICT Team * Technical interface into the Trusts Managed Service Partner (Note: All MFD delivery will be carried out through this contract and chosen partner). * Value added services. The Trust currently has 29 devices. Total copying PA is circa 5.4m PA or which 3.4m is mono and 1.9m colour ### Lot Information Lot 1 The companies identified from these shortlisting questions to move to Stage 2 will also receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to; * Provision of a range of multi-functional printing devices to all the schools and the central office * An installation and commissioning service for each device * A handover and training service * A uniform maintenance service for any of the schools who have MFD's across the Trust * An automated service that addresses all consumable needs * A service that includes appropriate print management software * A service that ethically disposes of equipment as necessary * A full service level agreement * Relevant monitoring, management and reporting * A single technical interface to the Trust outsourced ICT Team * Technical interface into the Trusts Managed Service Partner (Note: All MFD delivery will be carried out through this contract and chosen partner). * Value added services. The Trust currently has 29 devices. Total copying PA is circa 5.4m PA or which 3.4m is mono and 1.9m colour ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/029306-2024 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive procedure with negotiation | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Sep 2024 | | Submission deadline | 14 Oct 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £900,000 | | Lots value | £900,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF CHICHESTER ACADEMY TRUST | | Locality | BOGNOR REGIS | | Post town | Portsmouth | | Postcode | PO21 1HR | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ27 West Sussex (South West) | | Local authority | Arun | | Electoral ward | Hotham | | Westminster constituency | Bognor Regis and Littlehampton | | Delivery location | TLJ2 Surrey, East and West Sussex | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems - 66 - Financial and insurance services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 80 - Education and training services ### Codes - 30121100 - Photocopiers - 30121200 - Photocopying equipment - 30121300 - Reproduction equipment - 30121400 - Duplicating machines - 30125000 - Parts and accessories of photocopying apparatus - 30200000 - Computer equipment and supplies - 48311000 - Document management software package - 66114000 - Financial leasing services - 79520000 - Reprographic services - 80500000 - Training services ## Release History - 12 Sep 2024 at 18:40 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/029306-2024 ## Notice URLs - https://www.unicat.org.uk - https://www.unicat.org.uk/news-3/procurement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049a81. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-049a81.json.