---
title: "24-36 ERP and HR/Payroll System"
ocid: "ocds-h6vhtk-049c63"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049c63"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-049c63.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-049c63.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF WOLVERHAMPTON"
published: "2024-10-01"
---

# 24-36 ERP and HR/Payroll System

Buyer: UNIVERSITY OF WOLVERHAMPTON  
Current stage: Award  
OCID: ocds-h6vhtk-049c63

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## Summary

The University of Wolverhampton has concluded the procurement process for the migration of their existing Enterprise Resource Planning (ERP) and Human Resources (HR)/Payroll system from an on-premise infrastructure to a cloud-managed solution. The awarded contract, identified by the title "24-36 ERP and HR/Payroll System," falls under the software package and information systems industry category. The procurement, completed on 30th September 2024, employs a limited procurement method without prior publication of a call for competition, due to technical reasons explained in the tender documentation. The location for the delivery of these services is the UKG3 region, with the contract term set for three years along with optional one-year extensions. The awarded contract, valued at £1,672,378, was signed on 19th September 2024.

This tender offers significant opportunities for businesses specializing in cloud-based ERP and HR solutions, particularly those adept at managing critical IT infrastructure with extensive integration capabilities. Companies like Unit4 Business Software Limited, who were awarded the contract, are well-suited for this project given their established experience with comprehensive financial management and HR systems. This procurement highlights the demand for robust cloud migration services, providing a lucrative growth avenue for tech firms capable of delivering seamless, large-scale enterprise solutions without operational disruptions. With the University relying heavily on this system for both staff and student-related activities, there is a clear opportunity for businesses offering complementary support and maintenance services.

## Notice

This notice covers the migration of an existing combined financial management (ERP) and HR services system from on premise infrastructure to a vendor managed cloud solution.

### Lot Information

Lot 1

Details copied from the previous VEAT Notice: This notice covers the migration of an existing ERP and HR/Payroll system to a vendor managed cloud solution. University of Wolverhampton currently use the Unit4 Enterprise Resource Planning system (ERP) system for management of financial transactions, HR records and pension and payroll processing. Unit4 also provides support and maintenance under this contract. Unit4 has informed the University that it is migrating its ERP system to the cloud. It follows that the current on-premise solution being provided to the University is no longer going to be available. The University is transitioning from the Unit4 on-premise solution to the updated cloud offering. The University's rationale and legal justification for awarding the new vendor managed cloud solution contract to Unit4 is included in this notice. This contract was awarded 30th September 2024.

### Procurement Information

Wording from VEAT Notice: Unit4's Enterprise Resource Planning (ERP) system is currently being used by the entire University for the management of all financial activity, HR records, absence administration, pension and payroll management. Unit4 also provides support and maintenance under this contract. Unit4's system has integrations with other existing University systems such as the Student Records System (Tribal SITS) and the Accommodation Management System (StarRez). The ERP application is business critical IT infrastructure linked to both staff and student facing activities. Unit4 is migrating its on-premise ERP solution to the Cloud. Given the critical nature of this software package and interdependencies across the University it is not currently viable to change the provider of the system. In addition, existing systems, which have separate contracts to the ERP system, were procured on the basis of their integration abilities with the Unit4 ERP application. A project of this nature would take a considerable amount of both personnel resource and financial budget, any issues with this role out would negatively affect the experience of both staff and student at the University. The University's award of this contract directly to Unit4 is duly justified in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015. On the basis of the above facts, the University is of the view that competition is absent for technical reasons. The Unit4 System is an essential part of the University's infrastructure, such that any down time or system failure would have a detrimental effect on critical operations of the University. At the present time it would be impossible for the University to procure an alternative economic operator to implement the solution, provide the full range of services and train all University users, within a suitable timeframe and without detrimentally impacting the operations of the University. The Contract term is 3 years with optional 1 + 1 year extension provisions. The award date was 30th September 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/031439-2024 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Oct 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 18 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,672,378 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF WOLVERHAMPTON |
| Locality | WOLVERHAMPTON |
| Post town | Wolverhampton |
| Postcode | WV1 1LY |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG39 Wolverhampton |
| Local authority | Wolverhampton |
| Electoral ward | St Peters |
| Westminster constituency | Wolverhampton West |
| Delivery location | TLG3 West Midlands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIT4 BUSINESS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 1 Oct 2024 at 15:53 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/031439-2024
- 19 Sep 2024 at 15:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/030072-2024

## Notice URLs

- http://www.wlv.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049c63. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-049c63.json.