---
title: "Managed Ground Transport Services for Major Events and Diplomatic Services"
ocid: "ocds-h6vhtk-049c6a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049c6a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-049c6a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-049c6a.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE"
published: "2024-10-25"
---

# Managed Ground Transport Services for Major Events and Diplomatic Services

Buyer: FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE  
Current stage: Tender  
OCID: ocds-h6vhtk-049c6a

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## Summary

The Foreign Commonwealth and Development Office (FCDO) is seeking a supplier for Managed Ground Transport Services for Major Events and Diplomatic Services, classified under CPV code 60170000. This tender falls within the services category and encompasses various aspects of event management such as venue arrangements, catering, transport, media, ICT, audio-visual, and on-site management. The procurement stage is currently at the Tender Update phase with a critical amendment including new details on accessing the ITT documentation under reference ITT_6741. The amended deadline for submissions is 25th November 2024 at 13:00. The events primarily occur in the UK, with a historical average of 2-3 major events annually, and the contract period starts on 3rd March 2025. The procurement method is open and electronic submissions are required.

This tender presents significant opportunities for businesses specialising in high-quality ground transport services, especially those experienced in managing VIP and high-profile delegations. Companies providing chauffeur services with SC cleared drivers and capable of meeting the logistical demands of large-scale events would be well-suited to compete. The anticipated contract value is £25.2 million, offering substantial business growth potential for the winning supplier, particularly those who can ensure smooth, professional event transport services. This opportunity allows companies to engage with His Majesty’s Government on a recurring basis, fostering long-term relationships and increasing their market credibility.

## Notice

The FCDO's Protocol Directorate provides a comprehensive event management service organising meetings, conferences, summits and events throughout the UK, be it a meeting for 20, a reception for 200, or an International Summit for 2,000+. The service includes finding the right venue from Lancaster House to conference centres and hotels throughout the UK. The Team offer a full delegate management package and also take care of all the event arrangements. Services include arranging the venue, catering, transport, media facilities, ICT, audio-visual and printing. Throughout the event the Team provides a complete on-site event management service. The requirement is to ensure the events run smoothly and professionally, the Authority requires the services of a managed ground transport services Supplier to support in the successful delivery of Government events. The Supplier should be experienced in facilitating the movement of VIPs and their delegations for high profile events. The Supplier will be required to participate in the planning, resourcing and operation of a fully functioning, detailed ground transport plan in order to achieve the objectives and requirements set out

### Lot Information

Lot 1

His Majesty's Government will frequently host major events in the United Kingdom which international Heads of State or Government are invited to attend. The FCDO's Protocol Directorate, Events Team is responsible for arranging all logistics in relation to such events and require a trusted managed ground transport service contractor to assist with the movement of VIPs, staff, media and other guests invited to attend. The number of major events is unknown but based on previously years we anticipate 2-3 events per year. The FCDO's Protocol Directorate, Visits Team has a requirement for a high quality VIP Chauffeur Services for Official Visitors/Diplomats to the United Kingdom. The requirement will primarily originate within the London (M25) area, however may include visits and meetings around UK regions. The types of visits are described at Section 4.2 to 4.5 of this statement of requirements. The Service required includes the booking / reservation of individual requirements and the provision of both vehicles and SC cleared drivers.

Renewal: Re-procurement

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/034758-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Oct 2024 |
| Submission deadline | 28 Oct 2024 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £25,200,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)

### Codes

- 60170000 - Hire of passenger transport vehicles with driver

## Release History

- 25 Oct 2024 at 16:35 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034758-2024
- 19 Sep 2024 at 20:50 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/030084-2024

## Notice URLs

- http://www.gov.uk/fcdo
- https://fcdo.bravosolution.co.uk/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-049c6a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-049c6a.json.